Roswell Public Library Board of Trustees

Roswell Public Library Board February 26, 2015 at 4:00pm Bondurant Room at Roswell Public Library 301 N. Pennsylvania Avenue Board President: Marna Hunt Board Members: Judy Armstrong, Patti Bristol, Magil Duran, Michelle Hembree, Linda Madrid, and Lewie Montgomery Staff Coordinator: Betty Long Call to Order – The regular meeting of the Roswell Public Library Board was called to order at 4:00pm by President Marna Hunt. Roll Call Members present: Marna Hunt, Linda Madrid, Judy Armstrong, Magil Duran, and Michelle Hembree. Staff present: Betty Long, Library Director, and Kay Carrasco, Recording Secretary. Approval of Agenda Ms. Hunt moved to approve the agenda as presented. Dr. Armstrong seconded. A voice vote was unanimous and the motion passed. Approval of the Minutes Ms. Madrid moved to approve the minutes of the October 23, 2014 meeting and Ms. Hembree seconded. A voice vote was unanimous and the motion passed. Ms. Hembree moved to approve the minutes of the October 7, 2014 meeting of the Committee for Overcapacity Crowds and Dr. Armstrong seconded. A voice vote was unanimous and the motion passed. Ms. Hunt stated for the record that there were no minutes from the January meeting as it was cancelled due to inclement weather. Non-Action Items 3. Director’s Report In addition to her written report, Ms. Long reported that Sierra Middle School asked the library to sponsor a second team in the “Battle of the Books,” as they had had so many students interested in participating that there were more than could be accommodated on just one team. Great to see young people reading! Ms. Long announced that the City has a new procedure for filling positions on committees and boards; it includes a form to be returned to the City Clerk, which Ms. Long handed out. The terms of Mr. Duran and Ms. Madrid are ending April, 2015; they are eligible for another term, so they will need to use this form if they are interested in serving another term.  The “Fly-brary,” a free take-one/leave-one book display at the RIAC, has been installed by the Books Again book store and is seeing steady usage. Also, we are working out the final details of a process to allow checkouts of both e-books and downloadables with temporary cards/PINs for airport travelers to use. The cards/PINs would be replaced each month, expiring on the last day of that month. Because the checked out materials are digital, there is no chance of loss; the expired file simply disappears from the device it was placed on. The library now offers mobile/remote printing services as well as color printing. The City of Roswell is reviewing job descriptions and the compensation plan; one part-time position in Technical Services has been eliminated. We are finalizing preparations for the Summer Reading Program. This year’s theme is “Every Hero Has a Story,” and the program will run from June 1st to July 31st. In other library programming, the recent author talk by local historian Walter Pittman was well attended and the audience was very engaged, encouraging Dr. Pittman to continue longer than his scheduled time. The New Mexico State Library is making the BrainFuze one-on-one online tutoring program available statewide through public libraries. This is a five-year commitment, at no cost to us. The link is now on our website. Ms. Long suggested that it is time for the board to begin the cycle of reviewing library policies. This will be done in batches so as to not be overwhelming. 4. Update on Committee Report for Overcapacity Crowds Ms. Long updated the Board on the progress made on committee recommendations. Instead of purchasing crowd control stanchions, the Facilities Maintenance department made them for us at a very low cost and has even designed a storage method to take up as little space as possible in our very limited storage closets. We have purchased numbered paper tickets to hand out, rather than trying to keep track by click-counter. We will take longer to act on the closed circuit television suggestion. We will be weighing evaluations, pros and cons, number of staff needed, and how effective this will be. We are working on a letter to day care facilities, schools, and other groups to let them know that when they plan to bring large numbers of children to the special programs, afternoon sessions tend to be a bit less crowded and may be the better choice for them. We’d also like to encourage use of the library other than  only for the programs so that children can keep their reading skills sharp over the summer. We will be offering mini-tours to introduce them to the library’s resources and procedures, and proper behavior in the library. The letter should be ready for Board review at the next meeting. Other Business (Non-Action) Public Participation on Non-Agenda Items 5. Mr. Larry Connolly commented on several items. He had attended the City’s recent two day retreat and was pleased to hear of plans for Council and other committee meetings to be made available to the public with online streaming. He suggested that Edie Stevens, head of the hotel association, be contacted to suggest that information cards be placed in rooms to inform guests of library services such as the ebook temporary cards. Ms. Long explained that through the Friends, books were offered to the hotels; some had accepted them and some had not. Mr. Connolly also complimented the Friends for the prompt acknowledgement of his recent Friends membership. Adjourn Dr. Armstrong moved and Ms. Madrid seconded that the board adjourn. A voice vote was unanimous, and the motion passed. The meeting was adjourned at 4:45pm. _____________________________________ Marna Hunt, President