Roswell Museum Board of Trustees

MINUTES OF THE BOARD OF TRUSTEES Monday, June 8, 2015 SPECIAL MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees- Nominating Committee was called to order by Chair Joyce Tucker at 4:04 p.m. ROLL CALL Those present: Chair Joyce Tucker, Tom Tutor, De Angela Velasquez, Jamie Barnes, Lorie Mitteer and Miranda Howe a quorum was established. Staff Coordinator: Michael Hall, Museum Director Staff present: Olga McGuire, Membership Members absent: Rey Berrones, Melinda Gonzalez, Peggy Krantz, Bill Siders PRESIDENT’S REMARKS 1. Chair Joyce Tucker opened with greeting to Board of Trustee members and guest, Cindy Torrez, RMAC Foundation Executive Director. Chair Tucker advised the Board of Trustees of removal of Jason Garcia from newly nominated member to invited guest. PUBLIC PARTICIPATION: None APPROVAL OF AGENDA 2. Member Tom Tutor motioned to approve the agenda as presented. Member Jamie Barnes was the second. A voice vote was unanimous and the motion passed. 3. Approval of Minutes Non Applicable per Chair Tucker NEW BUSINESS 4. Chair Joyce Tucker discussed proposal from City Attorney William Zarr, to reduce Board of Trustee members from current eleven members to seven members. Chair Tuckers stated that she had been advised from the City Manager, Steve Polasek, to wait until the adjustment of the bylaws. Chair Tucker stated she had researched past years, as far back as 1960 in which eleven members served as members of Board of Trustees. Chair Tucker stated that in her research the years 2000 to 2006, members were reduced to seven members and was proven not to be efficient. Chair Tucker stated that she disagreed with City attorney, William Zarr, in which he suggests seven members to be easier to establish a quorum. Member Tutor read Proposal Ordinance and discussion of Cemetery Board having five members. Chair Tucker stated she had visited with Council member Steve Henderson, stating his recommending the Board of Trustees to take concern to next City Council meeting. Member Lorie Mitteer motioned to produce letter, presenting to City Council meeting. Member Miranda Howe was the second a voice vote was unanimous and the motion was passed. Chair Tucker stated she would be at City Council meeting inviting any Board member to be present at meeting. She stated she would email all board members a copy of the presentation letter to City Council. NON-ACTION ITEMS: None ADJOURN Member Miranda Howe motioned to adjourn. Member De Angela Velasquez was the second. A voice vote was unanimous and the motion passed. The meeting adjourned at 4:52 p.m. Respectfully Submitted Olga McGuire, Membership/Event Coordinator, RMAC