Roswell Public Library Board of Trustees

Roswell Public Library Board May 28, 2015 at 4:00pm Bondurant Room at Roswell Public Library 301 N. Pennsylvania Avenue Board President: Marna Hunt Board Members: Judy Armstrong, Patti Bristol, Magil Duran, Michelle Hembree, Linda Madrid, and Lewie Montgomery Staff Coordinator: Betty Long Call to Order – The regular meeting of the Roswell Public Library Board was called to order at 4:00pm by President Marna Hunt. Roll Call Members present: Marna Hunt, Judy Armstrong, Magil Duran, Linda Madrid, and Lewie Montgomery. Staff present: Betty Long, Library Director, and Kay Carrasco, Recording Secretary. Approval of Agenda Mr. Duran moved to approve the agenda as presented. Dr. Armstrong seconded. A voice vote was unanimous and the motion passed. Approval of the Minutes 1. Dr. Armstrong moved to approve the minutes of the April 23, 2015 meeting and Ms. Madrid seconded. A voice vote was unanimous and the motion passed. Dr. Armstrong moved to approve the minutes of the April 30, 2015 Nominations Committee as presented. Mr. Montgomery seconded. A voice vote was unanimous and the motion passed. Non-Action Items 2. Director’s Report In addition to her written report, Ms. Long passed around photos and a thank you card from the Sierra Middle School team that the library had sponsored to the Battle of Books. With regard to the summer programs, Ms. Long reported that there had so far been no response to the letters sent to daycare centers; that the crowd control stanchions had been tested on an event of about 85 people and had worked all right; and that the staff will begin wearing their Summer Reading t-shirts on Monday, June 1st, the first day of the program. The 2016 preliminary budget was passed by City Council and all requests by the library for regular operations had been granted. Still to be decided are capital projects, such as a new roof for the building and the installation of a new book drop with several innovations (such as different slots for different types of materials, and on-the-spot receipts).  In personnel changes, Ms. Long reported that Children’s librarian Deanne Dekle will be leaving in August to accept a position with the State Library in Santa Fe. Guy Suchomski has resigned effective June 30th; his position of Systems Administrator will not be filled, as the City now has a dedicated Information Technology department which will take care of those duties. She added that these two people have been exceptional employees for the RPL and will be missed. Mr. Montgomery inquired on the status of the roof. Ms. Long explained that she had asked the city’s project manager, Kevin Dillon, to look at our roof; his rough estimate was about $500,000 for a complete roof replacement. He instructed us to requisition $1200 to get Allen Roofing to patch known leaks. 3. Review of library policies The three policies to be reviewed this month were Library Parking Policy; Library Sponsorship of Fund Raising Events Policy; and Locked Case Policy. After discussion, no changes were proposed on any of these policies. Action Items 4. Nominations Committee Report and Election of Officers Dr. Armstrong presented the slate of officers as recommended by the Nominations Committee: President, Magil Duran; Vice-President, Michelle Hembree; and Secretary, Linda Madrid. Dr. Armstrong moved the slate, Mr. Montgomery seconded, and the motion passed by voice vote. 5. Approval of policy change to Fine Policy Mr. Montgomery moved, Ms. Madrid seconded, and the motion to approve passed unanimously. 6. Approval of policy change to Library Card Application Policy Mr. Montgomery moved, Dr. Armstrong seconded, and the motion to approve passed unanimously. Other Business (Non-Action) Ms. Long spoke briefly on some upcoming community outreach and summer events, including storytimes at Carpenter Park on Tuesdays. Public Participation on Non-Agenda Items There were no public comments. Adjourn Ms. Hunt moved and Mr. Duran seconded that the board adjourn. A voice vote was unanimous, and the motion passed. The meeting was adjourned at 4:45pm. _____________________________________ Marna Hunt, President