Roswell Museum Board of Trustees

MINUTES OF THE BOARD OF TRUSTEES Monday, September 21, 2015 REGULAR MEETING AT 4:00 p.m. CALL TO ORDER The regular meeting of the Board of Trustees was called to order by Laurie Rufe, Interim Director, at 4:00 p.m. Ms. Rufe is acting as Chair for this meeting in the absence of a Chair. ROLL CALL The regular meeting of the Board of Trustees convened with members Jamie Barnes, Rey Berrones, Peggy Krantz, Lorie Mitteer, Bill Siders, Donovan Fulkerson, Nannette Schumacher, Pricilla Ornelas, and DeAngela Velasquez being present. A quorum was established. Member absent: Miranda Howe Staff present: Laurie Rufe Interim Director; Olga McGuire, Membership/Events Coordinator; Sara Woodbury, Curator of Collections and Exhibitions; and Laureta Huit, Registrar. Guests present: Mayor Dennis Kintigh; Jonathan Phillips, City Director of Administrative Services; Cindy Torrez, RMAC Executive Director; and Larry Connolly, citizen. APPROVAL OF AGENDA Member Bill Siders, motioned to approve the agenda as presented. Member Rey Berrones was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES: September 21, 2015 Meeting Member Lorie Mitteer, motioned to approve the minutes of the September21, 2015 Meeting. Member Bill Siders was the second. A voice vote was unanimous and the motion passed. NEW BUISINESS ACTION ITEM: Consider the approval of new Board of Trustee officers: Chair, Vice Chair, and Secretary / Treasurer. Nominations were open to the Board members. Member Lorie Mitteer opened the nomination of Chair by nominating member Peggy Krantz. Nomination was seconded by member Rey Berrones. A voice vote was unanimous and the motion passed. Member Velasquez motioned to nominate member Bill Siders for Vice Chair. Nomination was seconded by member Lorie Mitteer. A voice vote was unanimous and the motion passed. Member Berrones motioned to nominate Donovan Fulkerson as Secretary /Treasurer. Nomination was seconded by member Bill Siders. A voice vote was unanimous and the motion passed. DISCUSSION ITEM: Ms. Laurie Rufe, Interim Director, gave a brief history of the Museum. Director Rufe stated an orientation for new Board members will be provided with a behind-the-scenes tour of the Museum to include a vault tour. Director Rufe invited other Board members to participate in the tour. Mr. Jonathan Phillips added the tour would be a great opportunity for board members who haven’t gone through the orientation. Director Rufe provided new members with a board manual and facts and information on the Roswell Museum and Art Center’s history. CHAIRS REMARKS Director Laurie Rufe, acting as Chair, reviewed the function of the board members as an Advisory Board to the City of Roswell. The City Council is the Board’s governing body. Director Rufe advised the Board they are not to construct or conduct in any way. They are purely advisory. Director Rufe stated the Director leads the organization and is involved in human, financial, and physical structure management. The Director makes sure the Museum is in compliance with all laws and accreditation standards as outlined by the American Alliance of Museums. Director Rufe reviewed the Board’s function to advise and make suggestions, especially in relation to the strategic planning process. The Board is involved in visioning and the big picture, not day-to-day management. The Board acts on new acquisitions, removal of collection items (deaccessioning), and approval of loans. Director Rufe discussed board functions such as volunteering for events, activities, and serving as advocates for the museum. Director Rufe also announced the resignation of member Melinda Gonzalez. MEMBERSHIP AND ATTENDANCE REPORTS: For the Month of August 2015 Olga McGuire, Membership Coordinator, reported that attendance for the month was recorded at 3,089 total visitors including classes, planetarium, meetings, and tours. DIRECTORS REPORT Laurie Rufe, Interim Director, stated that Nick Frederic, Roswell Artist-in Residence fellow, is joining the staff as Preparator (preparing exhibitions), starting October 12. There has been a change in administration. Laurie Rufe will serve as Interim Director and will work with the management team of Sara Woodbury, Curator of Collections and Exhibitions, and Laureta Huit, Registrar, until a new Director is hired. Ms. Rufe stated the intent is to rebuild a healthy, productive environment for all staff, trustees, and the public. A set of core values and expectations have been provided to the staff including accountability, character, commitment, ethics, passion, respect, team work, and trustworthiness. Ms. Rufe has reinstated curatorial, staff, and security meetings. OLD BUSINESS None ADJOURN Member Berrones motioned to adjourn. Member Siders was the second. A voice vote was unanimous and the motion passed. The meeting adjourned at 4:52 p.m. Respectfully Submitted Olga McGuire, Membership/Event Coordinator