Roswell Public Library Board of Trustees

Roswell Public Library Board September 24, 2015 at 4:00pm Bondurant Room at Roswell Public Library 301 N. Pennsylvania Avenue Board President: Magil Duran Board Members: Judy Armstrong, Patti Bristol, Michelle Hembree, Marna Hunt, Linda Madrid, and Lewie Montgomery Staff Coordinator: Betty Long Call to Order – The regular meeting of the Roswell Public Library Board was called to order at 4:00pm by President Magil Duran. Roll Call Members present: Marna Hunt, Judy Armstrong, Magil Duran, Linda Madrid, Lewie Montgomery, Patti Bristol, and Michelle Hembree. Staff present: Betty Long, Library Director, and Debra Thomas, Recording Secretary, and Claire Gutierrez, Children’s Librarian. Guest present: Kathleen Moeller-Peiffer, NM State Librarian. Approval of Agenda Dr. Armstrong moved to approve the agenda as presented. Ms. Madrid seconded. A voice vote was unanimous and the motion passed. Approval of the Minutes 1. Dr. Armstrong moved to approve the minutes of the May 28, 2015 meeting and Ms. Madrid seconded. A voice vote was unanimous and the motion passed. Non-Action Items 2. Director’s Report Ms. Long distributed the Annual Report of Library Services, attached to RPL luggage tags. She also introduced our new Children’s Librarian, Claire Gutierrez, who spoke of her background in fine arts, and Ms. Kathleen Moeller- Peiffer, New Mexico State Librarian. In addition to her written report, Ms. Long updated the board on other items of interest: The September 19th adult program featured author Lynda Sanchez and was very well received, with about 50 people attending. Ms. Gutierrez will be contacting the Roswell Police Department to schedule another read-along program with the police officers. Update on flooding issues: Ms. Long reported that there was extensive leaking during the strong storm on September 22nd, but that the staff coped with it. Certain collections have been permanently moved due to the threat of water damage. The new roof is on the City’s capital expenditures list, but no estimate for the start of construction is available yet. The new book drop has been ordered and estimated installation will be in early November.  The Leadership Roswell class met here in September and took a tour of the Library as part of their program. Ms. Hembree reported that the Brainfuse tutoring software, provided to us by the State Library, is being utilized by many homeschooling and other parents with students in middle and upper elementary grades, who have spoken of it very enthusiastically. Word is getting out. Dr. Armstrong reported that Mrs. Walker, a librarian who was in town for Gen. Walker Day activities, asked to be taken to the library. She was very impressed with our library. 3. Review of Library Bylaws Due to the City of Roswell’s new ordinance (15-07) concerning City boards, the Board reviewed their own bylaws for compliance or other issues. Ms. Long read a letter from Mr. William Zarr, City Attorney, which clarified the reasoning behind the changed ordinance and what would be involved should the Library Board wish to keep its current two sub-committee structure (Nominations and Acquisitions). Ms. Long recommended altogether deleting Section V (concerning committees of the Board) from the Bylaws, which would effectively eliminated all sub- committees. After discussion, it was decided that changes to the Library Board’s Bylaws be put on the agenda for a vote at the October 22nd meeting. Other Business (Non-Action) 4. Ms. Moeller-Peiffer spoke about her work as State Librarian. She is from New Jersey, where she served as Deputy State Librarian for Lifelong Learning, and has been on the job in Santa Fe since June. She discussed library-related Legislative issues; noted that she would be working closely with Michael Delillo from Cultural Affairs; and praised the quality of libraries and librarians in New Mexico, with which she has been very impressed. Mr. Duran thanked her for her remarks. Public Participation on Non-Agenda Items There were no public comments. Adjourn Ms. Bristol moved and Ms. Hunt seconded that the board adjourn. A voice vote was unanimous, and the motion passed. The meeting was adjourned at 4:45pm. Next Meeting: October 22, 2015 _____________________________________ Magil Duran, President