Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, August 19, 2019 at 4:00 PM Bassett Auditorium at RMAC 1011 N. Richardson Street Roswell, NM 88201 Chair: Cymantha Liakos Members: Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Kay Cargill Jenkins, Lorrina Segovia, Bill Siders, and Valli West. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the July 15, 2019 meeting minutes E. Discuss and consider approval of Ho Baron gift/donation F. Discuss and consider approval of Jeanie Weiffenbach gift/donation INFORMATION ONLY ITEMS: G. Membership/Event Report H. Director’s Report I. RMAC Foundation Report J. Chair’s Remarks and Board Announcements K. Public Comment L. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: August 16, 2019  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, July 15, 2019 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. A. CALL TO ORDER Vice-Chair Bill Siders called the meeting of the Board of Trustees to order at 4:10 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Donovan Fulkerson, Bill Siders, Peggy Krantz, Priscilla Ornelas, and Valli West being present. Jessica Parham was present via phone. A quorum was established with members Jamie Barnes, Anne Baker, Kay Cargill Jenkins, and Lorrina Segovia being absent. Staff present: Caroline Brooks, Executive Director; Wendy Cook, Communications and Events Coordinator; Aubrey Hobart, Curator of Collections and Exhibitions, Flannery Barney, Assistant Registrar, and Cindy Torrez, Executive Director RMAC Foundation. Community members present: none. C. APPROVAL OF AGENDA Member West motioned to approve the agenda. Member Ornelas seconded. A voice vote was unanimous, and the motion passed with members Barnes, Baker, Cargill Jenkins and Segovia being absent. FOR THE RECORD: Member Baker joined the meeting at 4:13 p.m. D. APPROVAL OF MINUTES Member Krantz motioned to approve the minutes for the June 17, 2019, board meeting. Member Ornelas seconded. A voice vote was unanimous, and the motion passed with members Barnes, Cargill Jenkins and Segovia being absent. E. Introduction of New Staff Director Brooks introduced RMAC new Assistant Registrar. Flannery Barney will manage the library and archives with a focus on digitization of the archive materials, as well as an added responsibility of assisting with the behind- the-scenes duties of caring for the collection and exhibitions needs. Flannery is from Las Cruces and recently finished her BFA at New Mexico State University in Museum Conservation where she also worked as an Assistant Collections Manager. F. MEMBERSHIP/ATTENDANCE REPORT Director Brooks reviewed the June membership and attendance report. G. DIRECTORS REPORT Director’s Report to the RMAC Board of Trustees July 15, 2019 Board Meeting Submitted by: Caroline Brooks, Executive Director 1. Student Spotlight Long-time clay student Angela Cervera has been accepted to the New Mexico School for the Arts, the only four- year, public high school that serves students across New Mexico with rigorous and award-winning arts and academic education. Angela began taking clay classes with RMAC instructor Aria Finch when she was just 6 years old and received drawing instruction from Curator of Education Amanda Nicholson over the past year. After completing a successful scholarship competition with a stellar portfolio, Angela begins a new chapter in her life at NMSA in Santa Fe this August. 2. Staff Leave Curator of Education Amanda Nicholson is on FMLA leave until mid-September and in the meantime, we are hiring a temporary educator to fill in. Bailey Coll recently moved to Roswell from Austin, Texas. She was a public school educator and has an MFA in studio art. She taught during our June Art Camps and is planning to teach adult and children’s classes at the museum in the fall. 3. UFO Festival Attendace The Planetarium hosted laser shows and the planetarium show Moon 2019 during the UFO Festival. There were 1,015 attendees and over $8,000 was collected in admission fees. An additional 737 people visited the museum during the festival, some of which attended the Roswell Galacticon Film Festival in the auditorium and Aubrey Hobart’s “Alien Forms” Brown Bag Talk. 4. Space Camp Space Camp for children in grades 3-6 will take place at the museum during the next two weeks. There is still room available. Students will build Estes Rockets to launch and take home during the camp as well as learn about constellations and the life cycle of stars. 5. July Events The Museum will be participating in a Global Launch Day on July 16 at 9:00 am outside the planetarium, before the start of space camp. July 16 marks the 50th anniversary of the launch of the Apollo 11 mission to the Moon. To close out the moon-landing anniversary, we will be hosting a movie under the stars on July 20 with the film Space Camp, Moon gazing with the Astronomy Club and some hands-on activities. Both celebrations are free and open to the public. 6. Chaves County Health Expo We are participating in the Chaves County Health Fair which takes place in the Convention Center and DeBremond Stadium on Saturday, August 3 from 8:00 am to 1:00 pm 7. August Events We will be presenting a pARTy After Hours on Friday, August 23 from 6:00 to 9:00 pm and a Family After Hours on August 29 from 5:00 to 8:00 pm. The theme for the pARTy is “Swing Into the 40s” based on the upcoming Decades exhibition which will present works from the 1930s and 1940s from the permanent collection. The  theme for the family night is “Fields of Color” in connection with the Coloring Inside the Lines exhibition which is already on display. Both events are supported by the RMAC Foundation. 8. Virtue of Ownership Part 2 We are partnering with the African American Museum and Cultural Center of New Mexico for a panel discussion on the topic of school segregation, its effects on social interactions with other ethnic groups in the community, and how segregated schools interacted with other school communities. This is the conclusion of a two-part segment on the journey of African Americans in New Mexico presented in conjunction with the traveling exhibition The Virtue of Ownership: African American Homesteading in Southern New Mexico. 9. Roswell Science and Art Festival Plans are underway for the second annual science and art festival, which will be held on Saturday, October 12 from 10:00 am to 4:00 pm at the Roswell Convention Center. The event aims to engage our community in science and art, while inspiring the next generation of creative and innovative thinkers. Organized in collaboration with several of the area’s leading science, cultural and educational establishments, the festival offers an opportunity to explore science and art topics via practitioners from throughout the region. H. RMAC FOUNDATION REPORT RMAC Foundation Director Torrez shared that the Foundation has applied for two local grants to support the October 12th Science and Art Festival. Regardless of grant approval, the Foundation has decided to support the event with a $24,000 budget. I. CHAIR’S REMARKS AND BOARD ANNOUNCEMENTS None J. PUBLIC COMMENT None K. ADJOURN Member West motioned to adjourn. Member Baker seconded. A voice vote was unanimous, and the motion passed with members Barnes, Cargill Jenkins and Segovia being absent. The meeting adjourned at 4:38 p.m. Director’s Report to the RMAC Board of Trustees August 19, 2019 Board Meeting Submitted by: Caroline Brooks, Executive Director 10. Fire Alarm System Updates Updates to the fire alarm system will take place beginning this month. 11. Staff Leave Curator of Education Amanda Nicholson has returned from FMLA. 12. July Events Follow-Up The Global Launch Day on July 16 was well-attended with about 30 participants and helped kick off Space Camp. To close out the moon-landing anniversary, we hosted a movie under the stars on July 20 with the film Space Camp, Moon gazing with the Astronomy Club and some hands-on activities. About 605 people were in attendance and it was a fun location (behind the Museum) and experience that we might consider again in the future. 13. Chaves County Health Expo Wendy represented the Museum during the Chaves County Health Fair on Saturday, August 3 and was able to distribute cards announcing Family After Hours and the Sciecne and Art Festival. 14. August Events pARTy After Hours is fast-approaching on Friday, August 23 from 6 to 9 pm and a Family After Hours will be presented August 29 from 5 to 8 pm in partnership with RISD’s Arts Connect Program. The theme for the pARTy is “Swing Into the 40s” based on the upcoming Decades exhibition which will present works from the 1930s and 1940s from the permanent collection. The theme for the family night is “Fields of Color” in connection with the Coloring Inside the Lines exhibition which is already on display. Both are supported by the RMAC Foundation and volunteers are welcome at each. 15. Virtue of Ownership – September 7 On September 7 we will be presenting the second of two panel discussions connected to The Virtue of Ownership exhibition presented in partnership with the African American Museum and Cultural Center of New Mexico. The topic will be school segregation, its effects on social interactions with other ethnic groups in the community, and how segregated schools interacted with other school communities. 16. Roswell Science and Art Festival Plans are continuing for the second annual science and art festival, which will be held on Saturday, October 12 from 10 am to 4 pm at the Roswell Convention Center. A new partner this year is Keep Roswell  Beautiful, which will aid in creating a mural made of plastic bottle caps (please start saving yours from milk jugs, soda and water bottles). 17. Upcoming Exhibitions Decades: The 1930s and 1940s is currently being installed and opens on August 23. The exhibition, which showcases artwork from the permanent collection created in those decades, is part of a series that will continue throughout the next couple of years and will examine some of the influences that inspired artwork of those eras. The next Artist-in-Residence exhibition will be for Erica Bailey and opens on September 20. Her video and diorama installations for the show examine humanities’ past and future.