Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, July 18, 2022 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 Members: Cymantha Liakos, Anne Baker, Donovan Fulkerson, Priscilla Ornelas, Kay Cargill Jenkins, Lorrina Segovia, Valli West, Tim Hartwick, Kyle Bayless, Kate Huebner and Elisa Begueria. City Council Liaison: RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the June 20, 2022 meeting minutes E. Consideration of approval of donation of painting by Clinton Taylor Meigs and offered by Margaret Mayer F. Consideration of approval for loan of “Cattle Kings of the Pecos” by Kim Wiggins to Steamboat Springs Art Museum in Steamboat Springs, Colorado INFORMATION ONLY ITEMS: G. Introduction of Erica Entrop and Public Programs Manager status H. AAM Accreditation Extension I. Membership Working Group updates J. Director’s Report K. RMAC Foundation Report L. Chair’s Remarks and Board Announcements M. Public Comment N. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22- 14. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Friday, July 15, 2022 TO ATTEND THE BOARD MEETING BY GO TO MEETING Museum BOT July Meeting Mon, Jul 18, 2022 4:00 PM - 5:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/171294525 You can also dial in using your phone. United States: +1 (646) 749-3122 Access Code: 171-294-525 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install  ROSWELL MUSEUM MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, June 20, 2022 at 4:00 p.m. 1011 N. Richardson Ave. Roswell, NM 88201 DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 22-14. For the Record: Meeting is being streamed live for the public through GoToMeeting. There was no public on GoTo Meeting. A. CALL TO ORDER No action taken. A quorum was not established. B. ROLL CALL No action taken. A quorum was not established. City Council members present: The museum has not been appointed a city council liaison with the new council members. Staff present: Caroline Brooks, Executive Director and Cloe Medrano, Registrar. Community members present: Cindy Torrez, Director RMAC Foundation not present. ACTION ITEMS C. APPROVAL OF AGENDA No action taken. A quorum was not established. D. APPROVAL OF May 16, 2022 MINUTES No action taken. A quorum was not established. INFORMATION ONLY ITEMS E. Update from Acquisition Working Group No update given. F. Artisan Market Call to Artists Overview No update given. G. Volunteers Needs Overview No update given. H. Future Shock Exhibition Programming Overview Caroline reminded everyone present about the membership opening of the new exhibition Future Shock: Revision of Tomorrow on June 24, 2022. I. Director’s Report No comments. J. RMAC’s Foundation Report No update given. K. Chair’s Remarks and Board Announcements No update given. L. Public Comments No update given. M. Adjourn No action taken. A quorum was not established.  JULY 2022 MONTHLY REPORT JUNE ATTENDANCE JUNE REVENUES 2022 2021 2020 2019 MUSEUM 1405 199 0 1433 2022 2021 2020 2019 EVENTS/PROGRAMS 472 145 0 17 ADMISSIONS 4721 6,753 CLASSES 161 350 0 520 CLASSES 7,598 323 0 3,633 PLANETARIUM 600 599 0 640 PLANETARIUM 2476 4,145 0 490 SCHOOL/ADULT TOURS 189 130 0 38 MEMBERSHIP 2010 1,375 1,270 2,248 FACILITY USE 324 135 289 91 FACILITY USE 250 450 0 125 OUTREACH 0 0 0 65 STORE 4255 6,590 0 4,568 VOLUNTEER VISITS 5 20 4 45 JUNE TOTALS 21,310 19,636 1,270 11,064 MUSEUM BUSINESS 16 26 0 0 YEAR TO DATE TOTALS 105,322 59,798 29,959 83,588 JUNE TOTALS 3,172 1,634 0 2,914 YEAR TO DATE TOTALS 16,671 4,012 5,408 17,955 JUNE ADMISSIONS AND PROGRAMMING MUSEUM ADMISSIONS VISITS for MONTH REVENUE for MONTH YEAR to DATE VISITS YEAR to DATE REVENUE Members 67 276 Children 15 and under Adult Residents 380 15 105 1281 215 1505 MEMBERS Adult Non-Residents 70 700 1454 14540 Adult Combo Ticket Seniors 16 30 136 216 298 1166 2533 8162 460 753 current active current active Military 26 182 353 2471 memberships members Student (16+) 23 161 327 2289 Museums for All Senior Free Days 0 36 0 41 274 123 FOR MONTH 3 new memberships 28 renewals Resident Free Day 96 711 NARM (free) Galleries Closed for Install, 2 644 3220 47 644 3220 YEAR to DATE 31 new memberships 114 renewals Admission Discounted Member Guest Pass 0 3 Store Only 0 1 TOTALS CLASSES 1405 SESSIONS for MONTH $4721 STUDENTS 7090 ATTENDANCE $34843 VOLUNTEERS Clay Open Studio 137 Gratton Workshop 2 12 24 TOTAL 161 EVENTS/PROGRAMS OCCURRENCES for MONTH 5 5 ATTENDEES PARTNERSHIP Second Saturday Art Activity 1 210 RMAC Foundation FOR Second Saturday Planetarium 1 52 MONTH volunteer hours volunteers Yoga in the Museum 2 13 Sew Crafty Future Shock Opening Party 5 1 54 112 RMAC Foundation YEAR to DATE 53 volunteer hours 47 volunteer visits Special Meditation Event 1 17 RAiR Foundation Gratton Workshop Talk 1 14 RMAC Foundation 4,467 TOTAL 472 FACEBOOK PLANETARIUM SHOWS for MONTH ATTENDEES FOLLOWERS Planetarium General Shows 71 600 TOURS/GROUP VISITS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM 1031 INSTAGRAM FOLLOWERS Artesia, 6/24 7-8 12 2 X X 406 Little Steps, 6/30 Daycare 47 27 X Noah’s Ark, 6/30, 6/21 Daycare 24, 20 3, 3 XX E-NEWSLETTER SUBSCRIBERS Morgan Park Grand Classroom, 6/21 Adults 21 X X Desk and Derrick, 6/14 Adults 30 X TOTALS 103 86 2 6  ACTIVITIES & HIGHLIGHTS EXHIBITION: FUTURE SHOCK will be held on the lawn outside the WORKSHOPS AND CLASSES planetarium on July 29 with Space Jam and Future Shock: (Re)Visions of Tomorrow The Lorene Johnson Gratton Workshop: on August 12 with Treasure Planet. Evening opened with a Member’s Preview Night on Creating Character With Cast-Off Materials. includes pre-movie family-friendly activities Friday, June 24. The exhibition includes 16 was held June 25-26 and led by Belen, NM, and the film starts at dusk around 8:30 pm. national and international contemporary artist and educator Laura Wacha in the The series is generously sponsored by the artists whose work investigates humanity’s medium of papier mache. Registrants paid RMAC Foundation. shared futures and our relationship with a sliding scale what they can afford up to space, technology and science. $125 for the sold-out workshop. UFO FESTIVAL REVIEW The Museum is presenting the following The UFO Festival activities at the Museum The July 12-14 Rocket Camp for grades 3-4 related programming and opportunities: went smoothly and were well-received. was cancelled due to low enrollment and The Happy Hour on Friday, July 1 had lower the registrants were folded into the Camp Extended Summer Hours than expected attendance, while the other being held the following week on July 19- On Thursdays through September 15, events sold-out or were close to sell-out 21 for grades 5-6. the Museum is open until 8 p.m. Normal numbers. An unexpected surprise was admission rates apply. the energetic response to the Giovanni The three kids’ ceramic classes, which String Quartet’s “Space-Inspired Evening” include both hand-building and throwing Third Thursday Gallery Talks on Saturday, July 2, which had a mix of instruction for ages 6 through teen, were Explore Future Shock with a 45-min local and out-of town attendees and was held July 11-15 and were all full with 10-12 thematic tour led by Curator of Collections sponsored by the Roswell Symphony students each. and Exhibitions, Aaron Wilder, on Third Orchestra with support by the RMAC Thursdays on July 21, August 18, September Foundation. DAMAGE AND VANDALISM 15 at 5 p.m. An artwork on loan was damaged by a 2022 Attendance: vendor on July 11 and coordination for “A Machine to Live In” Film Screenings Museum: 684 repair is underway. As part of Future Shock, the film “A Machine Laser Shows: 958 (out of 960, 10 shows) to Live In”—a hybrid documentary/art film Retro Films: 157 (out of 192, 2 films) The Goddard “banco” seating area outside about Brazil’s capital city, Brasilia, a sixties- *Happy Hour: 42 (out of expected 75) on Main Street was vandalized with era “cosmo-futurist” utopia will be screened *String Quartet: 82 (out of 75) what appears to be a sizeable amount on Thursdays through September 15 at 6 TOTAL: 1,923 of scribbled permanent marker on p.m. and on Saturdays, through October Wednesday, July 13. The banco is made of 29 at 3 p.m. Screening included with 2022 Revenues: terrazzo, and was designed and installed in admission. Admissions: $4,352 2009 by artist Stephen Wiseman. Clean-up Laser Shows: $13,942 will happen internally by staff. EXHIBITION: VACATION Retro Films: $1,516 Store Sales: $1,702 The Roswell Artist-in-Residence exhibition, BUILDING REPAIRS TOTAL: $21,512 Vacation, features RAiR artist Yifan Jiang The installation of 5 HVAC units is still and her collaborator James J.A. Mercer and *String Quartet and Happy Hour were sponsored by awaiting arrival of units that have been on opens July 15 at 5:30 pm with an artist talk RMAC Foundation who incurred costs for which ticket backorder due to supply chain issues. Two and reception. The exhibition includes two revenues covered. to three additional units are malfunctioning animations utilizing handmade painting Compared to 2021: and under evaluation for repair/ with digital processes. Yifan Jiang is a 2021 Attendance: replacement. Chinese Canadian artist based between New York City. Jiang holds an MFA from Museum: 394 Laser Shows: 781 (out of 1,344, 14 shows) STAFFING Columbia University (2021) and a BFA from Emily Carr University of Art and Design. Planetarium Shows: 100 (out of 288, 3 Hiring for the Public Programs Manager Jiang’s work has been shown internationally shows) position is currently on-hold per budgetary at galleries, museums, and film festivals. TOTAL: 1,275 constraints. The vital post is currently being filled on contract through temporary MOVIES UNDER THE MOON Revenues: support of the RMAC Foundation. Admissions: $2,445 The Goddard Planetarium presented its Laser Shows: $10,085 first of three Movies Under the Moon Planetarium Shows: $408 events on June 17 with a showing of Store Sales: $2,845 Wall-E. Approximately 90 people were in TOTAL: $15,783 attendance. Two remaining screenings