Roswell Public Library Board of Trustees

ROSWELL PUBLIC LIBRARY BOARD OF TRUSTEES MEETING 4:00 p.m. September 25, 2014 Bondurant Room MEMBERS PRESENT: Marna Hunt, Judy Armstrong, Patti Bristol, Lewie Montgomery, Magil Duran, Linda Madrid, and Michelle Hembree MEMBERS ABSENT: None OTHERS PRESENT: Betty Long, Library Director, Kay Carrasco, Recording Secretary, and Michael Delello, Deputy Cabinet Secretary, Department of Cultural Affairs. CALL TO ORDER: Marna Hunt, President, called the meeting to order at 4:00 p.m. Members present were noted, proper quorum was met. MINUTES: Ms. Hunt asked if there were any corrections or additions to the minutes of the May 22nd meeting; there were none. Dr. Armstrong moved that the minutes be accepted, Mr. Duran seconded, and the motion passed. DIRECTOR’S REPORT: In addition to her written report Betty Long, Library Director, reported that that we may be close to a solution on the HVAC issue, since per an earlier Director’s report, all bids for complete replacement were far in excess of the available budget for the work. When asked if there is yet an ETA on having a fully functioning system, Ms. Long replied that we simply can’t know that at this point. Ms. Long noted that the library’s display has been set up at the fair grounds. Due to leaks and flooding in the exhibit building from the recent heavy rains, our display was placed in the window of our booth. She also handed out the brief 2013-2014 Annual Report, which was attached to a 3-color highlighting pen: Highlights with Highlighter! COMMITTEE APPOINTMENT: Explaining that some programs draw crowds that exceed our seating capacity, a “wonderful problem to have,” Ms. Long proposed that the Board select a committee to work jointly with Library staff to study the  issue and make suggestions on a method to handle it as fairly and smoothly as possible. Mr. Montgomery, Ms. Hembree, and Mr. Duran volunteered; Ms. Long and children’s librarian Deanne Dekle will also be on the committee. Ms. Hunt requested that the committee be prepared to report back to the next Board meeting, October 23rd. GO BOND: Ms. Hunt handed out brochures about General Obligation Bond B, which highlighted the amounts that will be received by libraries in Chaves County. She asked Board members to help disseminate the information and encourage others to vote YES on the issue. She also pointed out that the Friends of the Library paid for the printing of the brochures. Ms. Long noted that the Friends will place ads in the newspaper in support of Bond B. Dr. Armstrong volunteered to write a letter to the RDR editor to help publicize the benefits of Bond B to all county citizens. GUEST SPEAKER: Michael Delello gave a brief talk outlining the work and responsibilities of the Department of Cultural Affairs and the New Mexico State Library. He is currently serving as Acting State Librarian (while the search for a permanent person is ongoing), as well as Deputy Cabinet Secretary for the DCA. He has been touring the state to visit libraries and spoke of how impressed he is with the Roswell Public Library. Mr. Delello also handed out copies of a portion of a report commissioned by the NMDCA and prepared by UNM’s Bureau of Business and Economic Research. He spoke further about the changes and challenges coming in the future of libraries, particularly digital developments, and responded to comments and questions. OTHER: No other business was brought before the Board. ADJOURN- MENT: The meeting was adjourned by Ms. Hunt at 4:35 pm. NEXT MEETING: October 23, 2014 at 4:00 p.m. Marna Hunt, President Kay Carrasco, Recording Secretary