Roswell Public Library Board of Trustees

Roswell Public Library Board of Trustees Held at the Roswell Public Library Administrative Meeting Room October 25, 2018 at 4:03 p.m. Notice of this meeting was given to the public in compliance with NMSA 1978, §§ Sections 10-15-1 through 10-15-4 and Resolution 18-55. This meeting convened with Member Lewie Montgomery presiding and members Judy Armstrong, Patti Bristol, Mel Loucks, Linda Madrid, Alyssa Rogers, City Liaison Councilor Angela Moore, Elizabeth Gilbert, and Enid Costley, Library Director, being present, and member, Betty Hanson being absent. Mr. Lewie Montgomery called for the approval of the agenda for the October 25, 2018 Roswell Public Library Board of Trustees meeting to include: the minutes for the May 17 meeting, regular items as follows (Election of Library Board of Trustees Officers, Library Director’s Report, Library Hours, and Problem Patron Manual), informational items as follows (Library Organization Chart, Open E-book, Building Improvements and Service Improvements). Ms. Armstrong moved, and Ms. Madrid seconded. A voice vote was unanimous, and the motion passed 6-0 with member Hanson being absent. 1. Mr. Lewie Montgomery called for the approval of the minutes of the May meeting as presented. Ms. Bristol moved, and Ms. Madrid seconded. A voice vote was unanimous, and the motion passed 6-0 with member Hanson being absent. Regular Items 2. Election of Library Board of Trustee Officers. Voting of Library Board of Trustees was done through acclamation or voice vote. Alyssa Rogers will serve as Board President, Lewie Montgomery will serve as Vice President, and Melissa (Mel) Loucks will serve as Secretary. A voice vote was unanimous, and passed member 6-0 with Hanson being absent. 3. Library Director’s Report. In addition to the written report covering June- October, the Library Director gave the following updates:  Showed newly purchased items using grant and gift funds to support library programs. These items include Crazy 8s program plans and material as well as STEM, related items (Keva Planks, Strawbees, and computer coding game)  Councilor Moore raised concerns about the placement of public computers and concern about privacy. Costley stated that Library staff could look into a paper carousel which might be used on request. No action was taken. 4. Library Hours. A discussion about changing Library hours with no consensus. Armstrong made a motion to continue the discussion at the next meeting. Seconded by Alyssa Rogers. A voice vote was unanimous, and the motion passed 6-0 with member Hanson being absent. 5. Problem Patron Manual. A motion made by Linda Madrid to approve the Problem Patron Manual with no changes and seconded by Pattie Bristol. A voice vote was unanimous, and the motion passed 6-0 with member Hanson being absent. Informational Items 6. Library Organization Chart. Costley shared a new organization chart which included an Adult Services Supervisor and Youth Services Supervisor. The solid lines show supervision and broken lines show areas where work direction is provided. The organization chart also shows the responsibilities of departments including the newly formed Building Facilities. 7. Open E-Book. Costley shared a new service offered to the public which allows library staff to provide information and access codes to students to allow them free access to online electronic book collections. Ten items from the collection may be borrowed for 56 days with no fees or fines created. 8. Building Improvements. Costley reported leaks in the building in 17 places. 9. Service Improvements. Costley reported an improvement to better serve the public: the Library will be offering Technology Only Cards. These cards do not replace the traditional library card, but allow patrons who only want access to computers, e-books, e-music, e-magazine and library databases may do so without worry of fines or fees due related to the use of the circulating collections. Public Comment Florence Wells, a guest, made the following comments: Did not like the proposed change in Library Hours. Did not like the touch screen OPAC computers. Did not like the internally proposed and not yet implemented arrangement for the public computers. Stated that there should always be a Professional Librarian to answer reference questions and then stated that there should be trained staff to answer reference questions. Stated that she did not like that open positions in the Library had not been filled. Did not like that lease book program was to be eliminated. Stated that when cuts are made we should keep service in mind. Stated that she did not like that the part-time position that helped at the computer sign in desk and the reference desk had been eliminated. Did not like that Library Board is meeting in the Administrative Meeting Room rather than the Bondurant Room. Adjourn The meeting was adjourned at 5:38 p.m.