City Council

Minutes Regular Scheduled Russellville City Council Meeting City Council Chambers February 16, 2012 The City Council met in a Regular Scheduled City Council Meeting held at City Hall, 203 South Commerce, at 6 pm. Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Paul Northcut, Alderman Ron Knost, Alderman Burke Larkin, Alderman Mark Tripp and Alderman Randy Horton and Alderman Kevin Freeman . Guests present were as follows: Terry Schweitzer, Mack Hollis, Jerry McKaughan, Tracey Cine-Pew, Carrie Wade, Price McMillan, Margie Steuber, Sharon Eaton, Felicia Turnbow, Janna Ritchie, Monica Rany, Sherry Wooten, Ira Wimer, Gearl Cooper, Kurt Jones, Police Chief Tom McMillen, Chief John Cochran, Johnny Storey and Bobby Day. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Pastor Randy Cook Life in the Way Church Minutes: Approval of Minutes to the Regular Scheduled City Council Meeting January 19, 2012 and Special Called City Council Meeting held on January 25, 2012. Alderman Martin Irwin made the motion to approve the Minutes for January 19th and January 25th as presented. Alderman Knost seconded the motion. Motion carries unanimously on a voice vote. Mayor’s Report: • Mayor introduced the members of Leadership Russellville. • Russellville Police Chief Tom McMillen recognition of Officers’. Officer of the Year Officer: Roberto Aponte Outstanding job accomplishment for improvements in Russellville Police Department and Russellville School District: Corporal Kevin Hobby and Corporal Terry Cobb. Tenure of 10 years or more: Julie Nordin, Tiffany Ward, Officer McBride and Officer Stevens. • Recycling reward program challenge sponsored by Recycle Bank and Waste Management. More information to be presented next month. 1 Financial Report: Finance Director Jerry McKaughan for Month Ending January 31, 2012 General Fund Balance $ 1,236,881.25 Street Fund Balance $ 13,968,703.03 Economic Development Funds 1 & 2 Balance $ 6,247,828.22 Convention Center $ 2,384,820.72 Capital Assets Fund Balance $ 1,427,827.31 Special Funds Balance $ 820,989.13 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 177,186.00 Special Funds Balances: Month Ended January 31, 2011 12 District Court Costs Fund $ 97,120.20 13 No Vehicle Insurance Fund $ 15,689.67 14 Parks & Recreation Special Fund $ 88,074.43 15 Police Training Fund $ 14,730.85 16 Police Pension Fund $ 21,238.87 17 Court Automation Fund $ 215,337.84 18 Administration of Justice Fund $ 22.06 19 Criminal Justice Ordinance Fund $ 228,016.08 20 Fire Contingency Fund $ 60,469.25 21 Fire Insurance Premiums Fund $ 55,325.30 22 Fire Pension Fund $ 20,964.58 TOTAL $ 820,989.13 Department Head Report: Mr. Bobby Day, Director of the Airport Finance Committee Report: Alderman Tripp, Knost, Horton, Irwin. Recommended by Finance Committee February 7th 1. Appropriations and Line Item: (A). Department: Street Line Item #: 02-205-5494 Prairie Cr. N. Knoxville $ 10,530.32 (Utility Relocation). (B). Department: Recreation & Parks Line Item #: 01-108-5362 Pool Equipment/Repair $ 15,000.00 (Purchase 2 portable pool lifts to comply with ADA requirements). 2  (C). Department: Police $ 542.16 Line Item #: 01-111-5111 $420.87 Line Item #: 01-111-5154 $ 81.52 Line Item #: 01-111-5181 $ 32.20 Line Item #: 01-111-5171 $ 7.57 (increase for meritorious corporal position for employee 8223. He will have 10 years of continuous service with RPD this year and will be ranked as a Corporal. This is for the remainder of 2012). (D). Department: Police $ 410.58 Line Item #: 01-111-5111 $319.79 Line Item #: 01-111-5154 60.57 Line Item #: 01-111-5181 24.46 Line Item #: 01-111-5171 5.76 (Employee # 8262 received his general certificate on Jan. 25th with earns him an additional $360.00 annually. Amounts are prorated for the remainder of 2012 (from 2/19/12). (E). Department: Animal Control From: Line Item #: 01-107-5111 Salaries $ 18,000.00 To: Line Item #: 01-107-5112 Salaries part time $ 18,000.00 (Budget adjustment) 2. Consideration of Agreement Concerning a Retaining wall. Topic was not discussed. Recommended by Finance Committee February 16, 2012 Finance Meeting held at 5:30 pm. 1. Appropriations and Line Items: (A). Department: General Fund Revenue: 01-101-4111 AR Historic Preserve Grant Fund $ 8,700.00 Expenditure: 01-101-5316 Historic District Expense $ 8,700.00 (AR Historic Preservation Program) (B). Department: General Fund Expenditure: 01-101-5251 Sidewalk Enhancement AHTD $25,000.00 3  2. Consideration of Resolution # 1268 to Accept a Bid for a Vehicle for the Public Works Department in the amount of $37,789 From Allison Ford. Alderman Tripp made the motion to approve Line Items 1A through 1E from the February 7th meeting and also Items 1A, 1B and Resolution # 1268 from the February 16th meeting. Alderman Northcut seconded the motion. Motion carries unanimously on an 8/0 voice vote. All Aldermen present and voting in favor. Personnel Committee: Steuber, Freeman, Larkin, Northcut No report at this time. Unfinished (Old) Business: 1. Consideration of Resolution for Removal of Dilapidated Structure Located at 411 East “B” Street—City Attorney Trey Smith. (4th time presented tabled last month) After a recommendation by City Attorney Trey Smith, Alderman Irwin made the motion to table this item until next month with a second by Alderman Horton. Motion carries unanimously on an 8/0 voice vote. The owner of the property is in the process of remodeling the residence. He has made great improvements. However the project is not complete. 2. Consideration of a Resolution Dilapidated Structure Located at 421 South Glenwood Ave. — City Attorney Trey Smith. (2nd time presented). Alderman Horton made the motion to table the item until March Council Meeting with the understanding repairs would be made or further action will be taken. Alderman Irwin seconded the motion. Motion carries unanimously on an 8/0 voice vote. New Business: 1. Consideration of Resolution # 1269 for Removal or Razing of Dilapidated Structures Located at 311 South Glenwood Avenue, Elliot Place, 724 East Parkway and 1417 East Main-City Attorney Trey Smith. City Attorney Trey Smith updated the Council on progress of rehabilitation of the properties. 724 East Parkway has been razed. Elliot Place is in the process of being sold. Alderman Horton made the motion to approve the Resolution striking Elliot Place and 724 East Parkway. Alderman Irwin seconded the motion. Motion carries unanimously on an 8/0 voice vote. A Resolution will be on the March Agenda for Elliot Place. 4 2. Consideration of an Ordinance Adopting the International Property Maintenance Code 2012—Code Enforcement Officer Bill Clark. Alderman Irwin made the motion to suspend the rules and read the Ordinance by title only for the first reading. Alderman Horton seconded the motion. Motion carries unanimously on a voice vote. City Attorney Trey Smith read the Ordinance as instructed. This Item will appear in March for the 2nd reading. 3. Consideration of an Appointment to the Cemetery Commission—Mayor Bill Eaton. Mayor Bill Eaton appointed Alderman Chaplain Paul Northcut to serve on the Commission. Alderman Irwin made the motion to accept the appointment with a second by Alderman Tripp. Motion carries unanimously on a voice vote. 4. Consideration of the Reappointment of Blake Tarpley and Dusty Bonds to the Board of Adjustment—Recommended unanimously by the Planning Commission. Alderman Garland Steuber made the motion to approve the reappointments with a second by Alderman Martin Irwin. Motion carries unanimously on a voice vote. 5. Consideration of Resolution # 1270 to Issue a Special Use Permit to allow Tire Sales, Tire Repairs, Tire Changes, Minor Auto Repairs and Auto Detailing in a C-2 Property Located at 1305 South Knoxville submitted by Orlando R. Lara (SP.12.01.108)— Planning Commission unanimously recommended subject to: (1) All Work is to be performed inside and screening if outside work is performed. (2) All Storage inside Alderman Martin Irwin made the motion to grant the Special Use Permit to include the restrictions with a second by Alderman Burke Larkin. Motion carries unanimously on a 8/0 voice vote. 6. Consideration of Appointments to the Russellville Historic District Commission—Mayor Eaton, David Harris City Planner. Mayor Bill Eaton pulled this item. It will appear on the March Agenda 2012. 7. Consideration of Resolution # 1271 to Authorize Sandra T. Smith, Design Consultant to Create Design Guidelines for the Russellville Historic District—David Harris, City Planner. Alderman Martin Irwin made the motion to approve the Resolution with a second by Alderman Burke Larkin. Motion carries unanimously on an 8/0 voice vote. 5  8. Consideration of Resolution # 1272 for Acceptance of a Grant from Arkansas Historic Preservation Program to the Russellville Historic District —David Harris, City Planner. Alderman Irwin made the motion to approve the Resolution with a second by Alderman Tripp. Motion carries unanimously on an 8/0 voice vote. 9. Consideration of Resolution # 1273 to Accept a Bid from Sanders Supply for a Tractor and Mower for Street Department in the amount of $78,258.00-Finance Director Jerry McKaughan, Public Works. Alderman Horton made the motion to approve the Resolution. Alderman Larkin seconded the motion. Motion carries unanimously on an 8/0 voice vote. 10. Consideration of Resolution # 1274 to Accept a Bid from Bowden Specialties for the South Detroit Drainage Project in the amount of $995,505.05—Finance Director Jerry McKaughan, Public Works. Alderman Irwin made the motion to approve the Resolution. Alderman Larkin seconded the motion. Motion carries unanimously on an 8/0 voice vote. 11. Consideration of Resolution # 1275 to Accept a Bid of $26,140.36 From Allison Ford Lincoln Company for the purchase of a FORD F-150 Pickup for the Fire Department. – Fire Chief John Cochran. Alderman Horton made the motion to approve the Resolution. Alderman Irwin seconded the motion. Motion carries unanimously on an 8/0 voice vote. Late Agenda Item: 1. Consideration of Discussion Pertaining to Parkway Drive—Aldermen Steuber, Horton and Irwin. Alderman Garland Steuber told the Council there were citizens that have voiced their concerns on the width and striping of the lanes on East Parkway Drive. He stated he would like to see the matter resolved. Mayor Eaton will set a Public Hearing on the subject. The Public can then voice their concerns and offer suggestions. Alderman Irwin stated his opinion of the need to have more than one Public Hearing if required. Mayor Eaton will set the date and time of the meeting and notify everyone. 6 Adjournment: Motion to adjourn made by Alderman Irwin. Meeting adjourned at 6:55 pm. Mayor Bill Eaton ATTEST: Kathy Collins, City Clerk Date: 03/15/12 7