City Council

MINUTES CITY COUNCIL MEETING APRIL 19, 2012 CITY HALL COUNCIL CHAMBERS 6 PM Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Ron Knost, Alderman Burke Larkin, Alderman Mark Tripp and Alderman Randy Horton and Alderman Kevin Freeman. Alderman Paul Northcut was absent. Guests present were as follows: Price McMillan, Jerry McKaughan, Craig Noble, Brian Holstein, Connie Holstein, Tracey Cline-Pew, Chief Cochran, Chief McMillen, Johnny Story, Betsy McGuire, Robert McCready, Sharon Eaton, Gerhard Langguth, Josh McCormick, Tommy Richardson, Josh Kelly, Michelle Irwin, Chuck Frankhouse, Hunter Mullins, Chandra Jackson and Phyllis Walls. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Larry Pyle. Minutes: Alderman Martin Irwin made the motion to approve the Minutes for Council Meeting March 15, 2012 as corrected. Alderman Knost seconded motion. Motion carries unanimously on a voice vote. Mayor’s Report: • City Council Meeting June Meeting will be held on the 14th and the Agenda Preparation and Finance Committee meeting will be held on the 5th of June. • Summer Hours for Solid Waste Collection time May 7th through September to begin at 5 am. (normal pick up time 6am). • Pope County Cleanup Saturday, April 21st from 7:00 am to noon at the County Complex. Russellville Yard Waste Facility hours are 7:00 am to 3:00 pm at no cost. • Proclamation presented to Betsy McGuire Main Street Russellville for 20th year anniversary. 1 Finance Report: Month Ended March 31, 2012 General Fund Balance $ 1,101,824.29 Street Fund Balance $ 14,368,092.75 Economic Development Funds 1 & 2 Balance $ 6,413,367.79 Convention Center $ 2,387,067.55 Capital Assets Fund Balance $ 1,703,544.77 Special Funds Balance $ 872,889.56 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 177,440.00 Department Head Report: David Harris City Planner Committee Reports: Finance Committee: Tripp, Knost, Horton, Irwin 1. Appropriations: (Recommended for approval 4/10/12) Alderman Tripp made the motion to approve Items 1A through 1E. Motion carries unanimously on a voice vote. (A) Department: Public Works $100,000.00 Line Item #: 02-205-5494 Prairie Creek (205 Study Creek Study) (B) Department: Street Line Item #: 02-202-5207 Maintenance & Supplies $ 474.19 (Hilltop Summit Estates Drainage) (C) Department: Information Technology Expenditure: 01-103-5207 Maintenance & Supplies $ 139.97 (Watch guard Equipment reimbursement) (D) Department: Fire Expenditure: 01-110-5373 Turn Out Clothes $ 6,600.00 (Replacement of turn out clothing) (E) Department: Capital-Mayor/Treasurer Transfer From: 01-101-1001 General Fund $ 950.00 Expenditure: 04-101-5207 Building R & M $ 950.00 2. Discussion of Pond located behind property at 2511 Bradley Lane. This item will appear on the May Agenda. 2 3. Appropriations: (Recommended for approval 4/19/12) Alderman Irwin made the motion to approve Items 1A through 1B with a second by Alderman Knost. Motion carries unanimously on a voice vote. 1. Appropriation: (A). Department: Swimming Pool $13,784.00 Expenditure: 01-108-5111 Salaries $ 5,000.00 01-108-5181 FICA 384.00 01-108-5192 Contract Labor 5,000.00 01-108-5207 Maintenance 800.00 01-108-5208 Miscellaneous 2,600.00 (Swimming lessons expense) (B). Department: Swimming Pool Revenue: 01-108-4204 Swimming Lessons $ 38,400.00 (Pool Revenue) 2. Discussion of July 4th Fireworks Event. Alderman Knost made the motion to appropriate $3000.00 from General Fund to aid in funding the Fireworks display. He stated he would donate $200.00 to fund the project and challenged his fellow Aldermen to contribute $100.00. Alderman Tripp seconded the motion. Motion carries unanimously on a voice vote. 3. Consideration of a Resolution Concerning a Lease Agreement between the City and City Corporation—Alderman Larkin. Referred to Full Council. Personnel Committee: Aldermen Steuber, Freeman, Larkin, Northcut No Report. Unfinished (Old) Business: 1. Consideration of Resolution # 1279 Dilapidated Structure Located at 421 South Glenwood Ave. — City Attorney Trey Smith. (4th time presented). Alderman Irwin made the motion to adopt the Resolution with a second by Alderman Horton. Motion carries on a 7-0 voice vote. All Aldermen present voting in favor. 2. Consideration of a Resolution for Removal or Razing of Dilapidated Structure Located at 21 Elliott Place-City Attorney Trey Smith. (3nd time presented). Alderman Irwin made the motion to postpone definitely until the May Council Meeting. Alderman Steuber seconded the motion. Motion carries unanimously on a voice vote. 3  3. Consideration of a Resolution the Removal or Razing of an Unoccupied, Dilapidated Structures; Restoring the properties up to the Arkansas Fire Prevention Code and City Codes thereby protecting the health, safety and welfare of the Public; Providing for Liens on the Properties to recover costs associated with removal of Structures upon nonpayment Located at 808 West “E” Street---City Attorney Trey Smith, Bill Clark Code Enforcement. (3nd time presented). Alderman Irwin made the motion to postpone indefinitely to May City Council Meeting. Building Permit has been issued on 808 West “E” Street. 4. Consideration of Resolution # 1280 to Authorize the Mayor and City Clerk to Enter an Agreement with an Engineering Firm to Perform Engineering Services for Certain Improvements on Runway 7-25 at the Russellville Municipal Airport— Director Bobby Day. Alderman Martin Irwin made the motion to adopt with a second by Alderman Burke Larkin. Motion carries unanimously on a voice vote. 5. Consideration of an Ordinance Amending Sections of the City of Russellville Personnel Policy Manual—Alderman Steuber. (2nd reading). Alderman Steuber made the motion to suspend the rules and read by title only with a second by Alderman Irwin. Motion carries unanimously on a voice vote. City Attorney Trey Smith read the Ordinance as instructed. Third reading May City Council Meeting. 6. Consideration of an Ordinance Adopting the International Property Maintenance Code 2012—Code Enforcement Officer Bill Clark. (3nd reading). Alderman Irwin made the motion to suspend the rules and read the Ordinance by title only with a short explanation. Alderman Horton seconded the motion. Motion carries on a voice vote. City Attorney Trey Smith read the Ordinance as instructed. Alderman Steuber made the motion to review and make any changes and bring back May City Council Meeting. New Business: 1. Consideration of an Ordinance Prohibiting the Possession of a Handgun or Firearm within a Designated City Park within the City Limits of the City of Russellville, Arkansas, or Upon Land Owned by the City of Russellville- Alderman Tripp, Mack Hollis. Alderman Irwin made the motion to suspend the rules and read the Ordinance by title only with a short explanation for the first reading. Alderman Tripp seconded the motion. Motion carries unanimously on a voice vote. City Attorney Trey Smith read the Ordinance as instructed. Ordinance will appear on May Agenda. 4  2. Consideration of Appointment of Mr. William F. Smith to the Russellville Housing Authority Board of Commissioners—Mayor Bill Eaton. Alderman Larkin made the motion to approve the appointment with a second by Alderman Irwin. Motion carries unanimously on a voice vote. 3. Consideration of Resolution # 1281 to Issue a Special Use Permit to allow a welding shop in a C-2 for property located at 1417 East Main submitted by Jeff Smith. (Unanimously approved by Planning Commission). Planning Commission. Alderman Irwin made the motion to adopt with a second by Alderman Steuber. Motion carries unanimously on a voice vote. 4. Consideration of Ordinance # 2121 to Rezone property presently R-3 (medium/high density residential) to R-O (residential office), for property located at 1025 North Rochester Ave, submitted by Michael Short of Maple Management on behalf of Virgil Bowman. (Unanimously approved by Planning Commission). Planning Commission. Alderman Irwin made the motion to suspend the rules and read the Ordinance one time by title only. Alderman Larkin seconded the motion. City Attorney Trey Smith read the Ordinance as instructed. Alderman Steuber made the motion to adopt with a second by Alderman Irwin. Motion carries on a 7-0 roll call vote. Alderman Northcut was absent. 5. Consideration of Resolution # 1282 Authorizing the Mayor and City Clerk to sign an Application for a Grant for the Russellville Municipal Airport and to Accept such Grant if Offered—Bobby Day Director Airport, Alderman Kevin Freeman. Alderman Irwin made the motion to adopt the Resolution with a second by Alderman Ron Knost. Motion carries unanimously on a voice vote. 6. Consideration of Resolution # 1283 to authorize the Fire Chief to apply for U.S. Fire Administration/FEMA 2012 Assistance to Firefighters 90/10 percent matching Grant for the purchase of a firefighting protective clothing extractor. (City’s 10 % match $3,000) – Chief Cochran. Alderman Irwin made the motion to adopt the Resolution with a second by Alderman Burke Larkin. Motion carries unanimously on a voice vote. 7. Consideration of an Ordinance amending the Russellville Zoning Code—David Harris, City Planner. (Planning Commission approved 5 in favor 2 against). Alderman Irwin made the motion to suspend the rules and read one time for the first reading. Alderman Horton seconded the motion. Motion carries unanimously on a voice vote. City Attorney Trey Smith read the Ordinance as instructed. Will be brought back in May for second reading. 5  8. Consideration of Ordinance # 2122 Amending Ordinance No. 1564, The Ordinance Which Regulates Hunting and the Discharge of Firearms within the City Limits — Aldermen Larkin, Irwin, Tripp. Alderman Knost made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Irwin seconded the motion. Motion carries on a voice vote. City Attorney Trey Smith read the Ordinance as instructed. Alderman Irwin made the motion to strike Sections 4 and 5 of the Ordinance. Alderman Knost seconded the motion. Motion carries on a 7-0 roll call vote. Alderman Irwin made the motion to adopt the Ordinance with changes. The motion was seconded by Alderman Horton. Motion carries on a 7-0 roll call vote. Alderman Irwin made the motion to adopt the emergency clause with a second by Alderman Horton. Motion carries on a 7-0 roll call vote. 9. Consideration of Resolution # 1284 Concerning a Lease Agreement between the City and City Corporation—Alderman Larkin. Alderman Irwin made the motion to adopt the Resolution with a second by Alderman Burke Larkin. Motion carries unanimously on a voice vote. 10. Consideration of a Discussion on Collection of Business Permits—Mayor Eaton. Mayor Eaton gave an update on delinquent permits and several have came in due to the article in the paper. Will continue collection efforts. 11. Consideration of Discussion of Job # 080389 Hob Nob Road with the AHTD— Mayor Eaton. Mayor Eaton gave an update and told the Council this would be up for a vote next month. Adjournment: Alderman Irwin made the motion to adjourn. Meeting adjourned at 7:45 pm. Mayor Bill Eaton ATTEST: Kathy Collins, City Clerk Date: 05/18/2012 6