City Council

MINUTES CITY COUNCIL MEETING JUNE 14, 2012 CITY HALL COUNCIL CHAMBERS 6 PM Officials in attendance: Mayor Bill Eaton, City Attorney Trey Smith, City Clerk Kathy Collins, Alderman Garland Steuber, Alderman Martin Irwin, Alderman Ron Knost, Alderman Burke Larkin, Alderman Mark Tripp, Alderman Kevin Freeman, Alderman Randy Horton and Alderman Paul Northcut. Guests present were as follows: Martin Dils, Charles Halbert, Robert McCready, Ron McDonough, Kurt Jones, Carol McDonough, George F. Holt, Cindy Johnson, Chuck Pawlonek, Dean Johnson, Larry Collins, Judy Collins, Joe Williams, Michael Pfeiffer, Betsy McGuire, Price McMillen, Sharon Eaton, James Moore, Janet Carlton, Bro. Jim Huffman, Judy Robinson, Dave Stout, Jerry Core, Susan Flack, Robert Graybill, David Vaughan, Patrick McGuire, Frieda Griffin, Steve Heaton, Margie Steuber, Sandra Weaver, Chad Frey ,Jerry McKaughan, Brian Holstein, Connie Holstein, Tracey Cline-Pew, Chief Cochran, Johnny Story, Sharon Eaton, Michelle Irwin, Bill Clark, Chief Tom McMillen and Bruce Moore. Welcome and Call to Order: Mayor Bill Eaton Invocation was given by Brother Jim Huffman First Baptist Church Minutes: Alderman Irwin made the motion to approve the Minutes as presented for Council Meeting May 17, 2012 and Special Called City Council Meeting June 5, 2012. Alderman Freeman seconded motion. Motion carries unanimously on a voice vote. Mayor’s Report: • Mayor Eaton presented retiring Police Chief Tom McMillen with a clock for his 29 years of service with the City of Russellville Police Department. Finance Report: Month Ended May 31, 2012 General Fund Balance $ 1,371,972.05 Street Fund Balance $ 13,656,334.27 Economic Development Funds 1 & 2 Balance $ 6,558,236.71 Convention Center $ 2,389,236.71 Capital Assets Fund Balance $ 1,500,785.88 Special Funds Balance $ 983,263.12 Emergency Reserve Certificate of Deposit – General $ 1,000,000.00 1 Emergency Reserve – Street $ 3,000,000.00 Cemetery Association Trust – Market Value $ 178,801.00 Special Funds Balances: Month Ended May 31, 2012 12 District Court Costs Fund $ 97,533.01 13 No Vehicle Insurance Fund $ 14,157.61 14 Parks & Recreation Special Fund $ 99,092.59 15 Police Training Fund $ 18,653.47 16 Police Pension Fund $ 118,765.00 17 Court Automation Fund $ 240,673.69 18 Administration of Justice Fund $ 51.36 19 Criminal Justice Ordinance Fund $ 253,372.70 20 Fire Contingency Fund $ 38,659.25 21 Fire Insurance Premiums Fund $ 59,043.10 22 Fire Pension Fund $ 43,261.34 TOTAL $ 983,263.12 Department Report: Mike Vernon Animal Control • Mr. Vernon gave a review of his department which included an addition of 2 part time employees that allow the shelter to be open on Saturdays and to extend the recycling hours. Also with the addition of employees, pet adoption programs are being held several days a month at different locations throughout the city. Public Works: Update El Paso Improvements Michael Oakes, Wade Walker Committee Reports: Finance Committee: Tripp, Knost, Horton, and Irwin (Recommended on 06/05/12) Alderman Tripp made the motion to approve Finance Committee Items # 1A,B,C and Item # 2,4. Motion carries unanimously on a voice vote. (Second to a motion is not required when referred from committee). 1. Appropriations: (A) Department: Police $ 2,155.16 Line Item #: 01-111-5111 $1,688.28 Line Item #: 01-111-5154 313.79 Line Item #: 01-111-5181 123.93 Line Item #: 01-111-5171 29.16 (Eight employees certificate pay. See attached for additional information). 2  (B) Department: General Fund (Pass Through) Expenditure: 01-109-5207 Building Maint/Supplies $1,345.00 Line Item Transfer: (C) Department: Airport From: Line Item #: 01-113-5112 Salaries Part time $ 1,099.28 To: Line Item # 01-113-5111 Salaries $ 1,099.28 (Pay raise budget adjustment) 2. Consideration of Request to Create Line Item Numbers for Grant Funds: Grant Revenue # 01-101-4324 Expenditure #: 01-101-5424 Alderman Tripp made the motion to approve Finance Committee Items # A, B, C and Item # 2,4. Motion carries unanimously on a voice vote. 3. Consideration of a Resolution for Destruction of Audio Records prior to 2004 according to State and Federal Records Retention Laws. Finance Committee Item # 3 will be brought back next month at the request of the City Attorney. 4. Consideration of Resolution # 1287 Recommending to add a Bonding Service as a Professional Service according to Arkansas Code 19-11-802. Alderman Tripp made the motion to approve Finance Committee Items # A, B, C and Item # 2, 4. Motion carries unanimously on a voice vote. 5. Consideration of Resolution # 1288 Selling of Real Property behind 2511 Bradley Lane and to Authorize the Mayor and City Clerk to sign necessary Documents to execute the sell and for other Purposes. Alderman Ron Knost made the motion to adopt the Resolution with a second by Alderman Northcut. Motion carries an 8-0 on a voice vote. 6. Discussion of current and recently passed salary plans and affect on 2012 budget. Alderman Tripp made the motion to approve a Career Development Plan for the Fire Department to go into effect in July. Mayor Eaton asked for a vote. Hearing no verbal yeas or nays Mayor Eaton asked for a roll call vote. Motion failed on a 7”no” and 1 abstain roll call vote. Aldermen Tripp, Northcut, Larkin, Knost, Horton, Steuber and Freeman voting “no” and Alderman Irwin voted to abstain. Alderman Irwin stated he thought it should be handled through the budgeting process. Chief John Cochran addressed the Council to present his recommendation. Since approving the plan, which would cost approximately $57,000.00 for the remainder of 2012, he would rather his employees’ keep their jobs instead of getting an increase if it would stress the City’s finances to cause a possible cut in staff at a later date. 3 Finance Committee: Tripp, Knost, Horton, and Irwin (Recommended for approval at June 14, 2012 meeting held at 5:30 before Council). 1. Line Item Transfers: Alderman Tripp made the motion to approve Finance Agenda Items # 1A, B and Item # 2. Motion carries on a 6-2 roll call vote. Aldermen Tripp, Northcut, Knost, Irwin, Horton, Steuber voting in favor and Aldermen Larkin and Freeman voting nay. (a) Department: Street From: Line Item # 02-205-5430 South Detroit $ 76,400.00 To: Line Item # 02-205-5497 South Glenwood $ 76,400.00 (Contract Overage) (b) Department: Street From: Line Item # 02-205-5440 “O” Street & Hwy 7 $ 26,000.00 To: Line Item # 02-205-5443 Arkansas & Reasoner Signal $ 26,000.00 (Budget Adjustment) 2. Consideration of Resolution # 1289 to Accept a Bid Submitted by L.E.G. Enterprises in the Amount of $203,221.52 for Signalization at North Arkansas (Hwy 7) and Phoenix Ave. Alderman Tripp made the motion to approve Finance Agenda Items # 1A, B and Item # 2. Motion carries on a 6-2 roll call vote. Aldermen Tripp, Northcut, Knost, Irwin, Horton, Steuber voting in favor and Aldermen Larkin and Freeman voting nay. 3. Consideration of a Resolution of the City of Russellville, Arkansas, Relating to the Acceptance of a Bid (Hardrock Construction) for the Public Works Department and to Authorize the Mayor and City Clerk to Execute Agreement. This Item will be brought back next month after further review. More information and consideration is needed. Possible Public Hearing required. Closing intersection at “0” and Hwy 124. 4. Consideration of Recommendation by the Personnel Committee to reimburse a portion of the moving expenses for employee number 10076. Alderman Irwin made the motion to approve $4000.00 for moving expenses for Public Works Director Michael Oakes. Alderman Horton seconded the motion. Motion carries unanimously on a voice vote. Finance Director Jerry McKaughan asked the Council if they could also approve the Appropriation Ordinance for that amount. Alderman Irwin made the motion to approve the expenditure from line item # 02-202-5208 Miscellaneous with a second by Alderman Horton. Motion carries unanimously on a voice vote. 4  Personnel Committee: Alderman Steuber told the Council the moving expense was the only recommendation from the committee. Unfinished (Old) Business: 1. Consideration of an Ordinance Prohibiting the Possession of a Handgun or Firearm within a Designated City Park within the City Limits of the City of Russellville, Arkansas, or Upon Land Owned by the City of Russellville- Mack Hollis. (3rd reading). (Pulled by Mack Hollis, Parks and Recreation). Pulled. 2. Consideration of Resolution for the Removal or Razing of an Unoccupied, Dilapidated Structure located at 808 West “E” Street---City Attorney Trey Smith, Bill Clark Code Enforcement. (5th time presented). Improvements have been made per Bill Clark and Brian Holstein and Mayor Eaton stated it would be removed from the list to be razed. 3 Consideration of Ordinance # 2126 amending the Russellville Zoning Code—David Harris, City Planner. (3rd reading). Alderman Irwin made the motion to suspend the rules and read the Ordinance one time by title only with a short explanation. Alderman Horton seconded the motion. Motion carries on a 7-1 voice vote. City Attorney Trey Smith read the Ordinance as instructed. Alderman Irwin made the motion to adopt with a second by Alderman Horton. Motion carries on a 7-1 roll call vote. Aldermen Freeman, Tripp, Northcut, Larkin, Knost, Irwin and Horton voting in favor. Alderman Steuber voted against. 4. Consideration of Resolution # 1290 for Removal or Razing of Dilapidated Structures Located at 507A Water Street -City Attorney Trey Smith, Bill Clark Code Enforcement. (2nd time presented). Alderman Horton made the motion to adopt the Resolution with a second by Alderman Steuber. Motion carries on an 8/0 voice vote. 5. Consideration of Resolution # 1291 for Removal or Razing of Dilapidated Structures Located at 507B Water Street- Attorney Trey Smith, Bill Clark Code Enforcement. (2nd time presented). Alderman Steuber made the motion to adopt with a second by Alderman Horton. Motion carries on an 8/0 voice vote. 6. Consideration of Resolution # 1292 for Removal or Razing of Dilapidated Structures Located at 511 Water Street- Attorney Trey Smith, Bill Clark Code Enforcement. (2nd time presented). Alderman Irwin made the motion to adopt the Resolution with a second simultaneously by Aldermen Steuber and Horton. Motion carries on an 8/0 voice vote. 5 New Business: 1. Consideration of Resolution # 1293 to Set a Public Hearing to Vacate a part of South Glenwood submitted on behalf of the City of Russellville by Mayor Bill Eaton. Alderman Knost made the motion to adopt with a second by Alderman Irwin. Motion carries on an 8/0 voice vote. 2. Consideration of a Resolution for Removal or Razing of Dilapidated Structure Located at 3505 East 5th Street- Attorney Trey Smith, Bill Clark Code Enforcement. Alderman Irwin made the motion to postpone definitely until next month. Alderman Tripp seconded the motion. Motion carries unanimously on a voice vote. 3. Consideration of a Resolution for Removal or Razing of Dilapidated Structure Located at 107 Amy Lynn Place- Attorney Trey Smith, Bill Clark Code Enforcement. Alderman Irwin made the motion to postpone definitely until next month. Alderman Northcut seconded the motion. Motion carries unanimously on a voice vote. 4. Consideration of a Resolution for Removal or Razing of Dilapidated Structure Located at 417 East B Street- Mayor Bill Eaton, Bill Clark Code Enforcement. Bill Clark reported there had been some work done on the roof and inside the structure. Alderman Irwin made the motion to postpone until next month with a second by Alderman Horton. Alderman Irwin gave Mr. Clark instructions to tell Ms. Damron she has 30 days to rehabilitate the structure. 5. Discussion of “O” Street Sidewalk Improvements—Alderman Garland Steuber. This item was talked about at the beginning of the meeting in an effort to hear the citizens of Russellville concerns early on in the meeting. Mr. Paul Stout, Mr. Robert Graybill and Ms. Carol McDonough own property along “O” street. There is a project to construct new sidewalks in that area to insure safety of ATU students walking to class. Property lines and right of way are not definite. A title search will be conducted before continue project. Adjourn: Alderman Irwin made the motion to adjourn. Meeting adjourned at 8.15 pm Mayor Bill Eaton ATTEST: Kathy Collins, City Clerk Date: 07/19/12 6