Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, February 7, 2012, at 4:00 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the January 10, 2012 Regular Meeting. 2. Financial Report. – Finance Director Jerry McKaughan 3. Committee report on update of the Improvement Plan to include the Pavilion Plan. 4. Report on Fence Project. New Business 1. Discuss item(s) not on the agenda. 2. Set a date for the Commission to meet at the cemetery to mark trees, bushes, and anything obstructing view of monuments for removal. 3. Prepare items for handoff to City Council for the February 16, 2012 meeting. Adjourn. Next Meeting – Tuesday, March 6, 2012 at 4:00 p.m. at Russellville City Hall, 203 South Commerce.  Cemetery Commission Minutes February 7, 2012 The Russellville Oakland Cemetery Commission met on February 7, 2012, at 4:00 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Chairman Mike Roys, Alderman Steuber, Commissioners Anna Fields, Bill Vaughn, Patricia Petray, Bill Harmon, Director Lequitta A. Jones, and Finance Director Jerry McKaughan. Absent: Secretary Donna Eubanks, The meeting was called to order by Chairman Mike Roys at 4:00 p.m. Old Business: The First Order of Business to review and approve minutes of the January 10, 2012 Regular Meeting. Commissioner Harmon moved to approve the minutes as written. Commissioner Fields seconded the motion and passed unanimously. The Second Order of Business Financial Report given by Finance Director McKaughan, reported it was in order. Attached you will find the Statement of Revenues and Expenditures for 01/12/2012 thru 01/31/2012. Also attached you will find the Merrill Lynch Wealth Management /Oakland Cemetery Statement for December 31, 2011 thru January 31, 2012. Chairman Roys asked for any questions, with there being none, accepted as submitted. Mr. McKaughan reported that M/L Advisor Trevor Hulbert would be present at the March Meeting to give an update on the account. At that time, he will make recommendations for the CD that is maturing. The Third Order of Business a Committee Report on update of the Improvement Plan to include the Pavilion Plan. Director Jones reported that Russellville Public Works is waiting for Combs Moving Company to move the white shed so they can start the drainage project. Commissioner Harmon shared pictures he had taken of the area he felt would be the best area for the pavilion. He stated it was the highest area of the newly purchased property. The Commission agreed that it would be the best area. Mr. Harmon also shared pictures of a pavilion at the Veteran’s Cemetery Park in North Little Rock. Mr. Roys recommended that the Commission continue to bring ideas. Tabled until the next meeting for updates. The Fourth Order of Business update on the Fence Project running along South Detroit. Director Jones reported that Arkansas Fence Company was the only fence company that had submitted a bid. The other two fence companies, Smith’s Fence Company and A-1 Dependable Fencing Company never submitted a bid. Alderman Steuber said he wanted to find out if the Detroit Project would affect the portion of the street along the cemetery. There are several outstanding issues on the Fence Project that will have to be resolved before proceeding. Alderman Steuber made the motion to table until he could study the Detroit Project. The motion was seconded by Commissioner Fields and passed unanimously New Business: The First Order of Business was to discuss item(s) not on the agenda. - None The Second Order of Business was to set a date for the Commission to meet at the cemetery to mark trees, bushes, and anything obstructing view of monuments for removal. Tabled until March meeting. The Third Order of Business was to prepare items for handoff to City Council for the February 16, 2012 meeting. There is no business this month to come before the City Council. Adjourn. Donna Eubanks Secretary