Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, June 12, 2012, at 4:00 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the May 8, 2012 Regular Meeting. 2. An update on Merrill Lynch Advisor Trevor Holbert’s recommendation on re-investing of a CD that matured, which the money is currently being held in the money market account. 3. Financial Report – Finance Director Jerry McKaughan 4. Discuss Mayor’s Memo. 5. Discussion of any Cemetery Projects? (See attached Project List) New Business 1. Discuss item(s) not on the agenda. 2. Prepare items for handoff to City Council for the June 14, 2012 meeting. Adjourn. Next Meeting – Tuesday, July 10, 2012 at 4:00 p.m. at Russellville City Hall, 203 South Commerce.  Cemetery Commission Minutes June 12, 2012 The Russellville Oakland Cemetery Commission met on June 12, 2012, at 4:00 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Chairman Mike Roys, Secretary Donna Eubanks, Commissioner Bill Harmon, Commissioner Bill Vaughn, Commissioner Paul Northcut, Commissioner Anna Fields, Commissioner Patricia Petray, Director Lequitta Jones, and Finance Director Jerry McKaughan. Absent: Vice-Chair Garland Steuber. The meeting was called to order by Chairman Mike Roys at 4:00 p.m. The First Order of Business was to review and approve minutes of the May 8, 2012 Regular Meeting. Commissioner Harmon made the motion to approve the minutes as written. The motion was seconded by Commissioner Northcut and passed unanimously. The Second Order of Business was an update on the Oakland Cemetery Trust Account to be given by Merrill Lynch Advisor Trevor Holbert and his recommendation on re-investing of a CD that matured. Mr. Holbert, Advisor for Merrill Lynch, was not present at the June meeting. After his recommendation at the May meeting, which was investing some money in each security or the total in any one of the securities; AOK, or the two Market-Linked Investments that we hold? He said he would like to do a comparison and report back at a later date. Mr. Vaughn requested that Mr. Holbert do the comparison and report back to the Commission on which security or securities he felt would be his recommendation. That motion was seconded by Commissioner Harmon and passed unanimously. However, this process was not followed by Merrill Lynch Advisor Holbert and the City’s Finance Director Jerry McKaughan. Chairman Roys said since the investment has been invested there is no need to take any action on it. Mr. McKaughan reported this investment was placed in T-Shares with a balance of 104,243.88, and it was his understanding that he did what the Commission had asked him to do. He also reported that the balance of the Trust was 179,524.00. The Third Order of Business was the Financial Report – Finance Director Jerry McKaughan Finance Director Jerry McKaughan reported that the Revenues and Expenditures were in order. Commissioner Harmon moved to approve the report. Commissioner Vaughn seconded the motion and passed unanimously. The Fourth Order of Business was to discuss Mayor’s Memo in reference to South Detroit. (See attached) After a lengthy discussion on the response of a Memo from Mayor Eaton to City Engineer Michael Oakes asking whether or not the City might widen South Detroit from 8th Street to 11th Street. In response, Mr. Oakes stated he thinks that if the graves along South Detroit can be moved they should be in anticipation of a future project. We don’t have anything programmed but we could add construction of that section to the next five year plan. I’m not sure of the need for the fence but the grave relocation and widening of the street may negate it. The Cemetery Commission requested a memo to the Mayor and City Council Finance Committee recommending that the project be move to the east so the cemetery can remain as it is. And by moving the street to the east then it would allow the space to continue the fence along Detroit. Commissioner Harmon made the motion to write a memo to the Mayor and City Finance Committee recommending should the widening take place that it be moved to the east, due to the impact it will have on the cemetery. Then our recommendation is on record for the 2012 budget considerations. Commission Vaughn seconded the motion and passed unanimously. The Fifth Order of Business: Discussion of any Cemetery Projects? (See attached Project List) The Commission went over the list with no changes. Director Jones said she would update the list. New Business The First Order of Business was to discuss item(s) not on the agenda. 1. Commissioner Northcut was asked by the Commission to write a note of appreciation to Mr. Larry Motley and Greg Harris for an excellent job they do at the cemetery. Also the efforts they put into the improvements and maintenance at the cemetery. 2. Director Jones reported she has had several complaints of dogs in the cemetery. No discussion or action taken. The Seconded Order of Business to Prepare item(s) for handoff to City Council for the June 14, 2012 meeting. There was no business this month to come before the City Council. Commission Vaughn made a motion to adjourn. The motion was seconded by Commissioner Fields and passed unanimously. Donna Eubanks Secretary