Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Tuesday, January 8, 2013 at 4:00 p.m. in the Council Chambers Conference Room, 2nd Floor, 203 South Commerce, Russellville, AR 72801 Welcome Old Business: 1. Review and approve minutes of the December 11, 2012 Cemetery Regular Meeting. 2. Review and approve minutes of the December 20, 2012 Special Called Cemetery Meeting. 3. Financial Report – Finance Director Jerry McKaughan 4. Update on the Cemetery State License – Mike Roys 5. Election of 2013 Officers. New Business 1. Discuss items not on the agenda. 2. Prepare items for handoff to City Council for January 24, 2013 Meeting. Adjourn. Next Meeting – Tuesday, February12, 2013 at 4:00 p.m. at Russellville City Hall, 203 South Commerce.  Cemetery Commission Minutes January 8, 2012 The Russellville Oakland Cemetery Commission met on Tuesday, January 8, 2012, at 4:00 p.m., in the City Hall 2nd-Floor Conference Room at 203 South Commerce, Russellville, Arkansas. Attending were Chairman Mike Roys, Commissioner Fields, Commissioner Bill Harmon, Commissioner Patricia Petray, Commissioner Fields, Finance Director Jerry McKaughan, and Director Lequitta A Jones. Absent were: Secretary Eubanks and Commissioner Bill Vaughn, Alderman Garland Steuber The meeting was called to order by Chairman Mike Roys at 4:00 p.m. Old Business: The First Order of Business was to review and approve minutes of the December 11, 2012 Cemetery Regular Meeting. Commissioner Fields made the motion to approve the minutes as written. The motion was seconded by Commissioner Petray and passed unanimously. The Second Order of Business review and approve minutes of the December 20, 2012 Special Called Cemetery Meeting. Commissioner Harmon made the motion to approve the minutes as written. The motion was seconded by Commissioner Fields and passed unanimously. The Third Order of Business a Financial Report given by Finance Director Jerry McKaughan. Mr. McKaughan explained the Revenue and Expenditures were in order for the year end. Mr. Kaughan said that Oakland Cemetery is currently in the General Fund, set up a new Special Fund Russellville Oakland Cemetery with all the same accounts plus new revenue for the sale of plots and expenses accounts for our new dues and lot expenses, and Fund from the General Fund in the amount budgeted for 2013. Transferred $57,708 and donations of 3,996.61. Director Jones told the Commission that she was not in favor of putting the donations left from the fence project and other donation in any accounts that if not use by the end of the year that we would lose it. Mrs.Jones recommended donation be placed in an account that would be carried over from year to year for special projects such as finishing the fence down Detroit. Mr. Harmon asked Mr. McKaughan what account would be more accessible, and he said the maintenance account. 1 It was the opinion of the Commission that no action be taken until the state issues the license. Chairman Roys said we need to discuss raising the price on lots. He further stated he didn’t know if he would be in favor of raising lot prices, but that is something we need to discuss. The Fourth Order of Business is an update on the Cemetery State License – Mike Roys Mr. Roys said we are still waiting a report from City Attorney Smith on the status of the license required by the State. The Fifth Order of Business Election of 2013 Officers. – Tabled due to several officers not being present at the meeting. New Business The First Order of Business is to discuss items not on the agenda - None The Second Order of Business is to prepare items for handoff to the City Council for January 24, 2013 Meeting. - None Adjourned. Director Lequitta A. Jones 2