Oakland Cemetery Commission

K L A A N D Oakland Cemetery Commission Meeting Agenda Rescheduled Russellville Oakland Cemetery meeting scheduled for June 17, 2014 will he held on Tuesday, June 24, 2014 at 5:30 p.m. in the Council Chambers Conference Room, on the 2nd Floor, 203 South Commerce, Russellville, AR 72801. Welcome Old Business: 1. A request to review and approve minutes of the May 22, 2014 Cemetery Regular Meeting. 2. Financial Report – Finance Director Jerry McKaughan 3. A request to approve the request presented by Claude Allen Hughes Family requesting to disinter and reinter Claude Hughes, Jr. and wife Mary Hughes. - City Attorney Trey Smith 4. 4a. A request to discuss the City’s liability of repairing monuments. Garland Steuber, City Attorney Trey Smith. 4b. A request to discuss going through the cemetery and identifying monuments that need to be straightened and repaired. 5. Discuss and review the Permit Application & Requirements for the Oakland Cemetery Boundary Extension. New Business 1. Discuss items not on the agenda. 2. Prepare items for handoff to City Council for its July 17, 2014 meeting. Adjourn.  Russellville Oakland Cemetery Commission Minutes June 24, 2014 The Russellville Oakland Cemetery Commission met on Thursday, June 24, 2014, at 5:30 p.m.in the Council Chambers Conference Room for the regular monthly meeting. Attending: Chairman / Alderman Garland Stueber, Commissioner / Secretary Mindy Hudson, Commissioner Anna Fields, Commissioner Patricia Petray, Commissioner Rebecca Howell, Finance Director Jerry McKaughan, Laura Bean, reporter for the Courier, and briefly, Mayor Bill Eaton. Absent: Vice Chairman John Harris, Commissioner Donna Eubanks, Alderman Harris, and Director Lequitta A. Jones. The meeting was called to order at 5:30 p.m. by Chairman Garland Stueber. Old Business: The First Order of Business was the approval of the minutes from the May 22, 2014 Regular Meeting. Commissioner Fields made a motion to approve the minutes. The motion was seconded by Commissioner Petray and was passed unanimously. The Second Order of Business was the financial report. Finance Director McKaughan presented the monthly report. Commissioner Petray made a motion to accept the report. Commissioner Hudson seconded the motion, and the report passed unanimously. The Mayor stopped in from another meeting to state that the new signs that had been discussed by the commission had been placed in the cemetery. Commissioner Hudson said the new signs were worded well. The others present stated that they would stop by to look. After some general discussion, Chairman Stueber tabled the other items on the agenda until the next meeting. This included the issue of disinterment and reinterment for members of the Claude Hughes, Jr. family, the issue of liability in repairing monuments, and the permit application for the Oakland Cemetery Boundary Extension. These issues will be addressed when Director Jones and City Attorney Smith can be present. Also, since more than one commissioner could not be present for the next scheduled meeting date, the commission decided to set the next regular meeting for July 22, 2014. New Business: The First Order of New Business Chairman Stueber brought up for discussion was the completion of the tree trimming project by Albert's Curbside Tree Service. Several felt that a deadline needed to be set. Chairman Stueber agreed to talk with City Attorney Smith to find out why he advised no deadline. Commissioner Fields made a motion to set a deadline, unless there would be a legal problem, of the end of August 2014. Commissioner Petray seconded the motion, and it was passed unanimously. Chairman Stueber adjourned the meeting. Secretary Mindy Hudson