Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes August 1, 2018 6:30 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, August 1, 2018. I. ROLL CALL Attendee Name Title Status Arrived Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Present Michele Ahern Commissioner Present Sergio Arellano Commissioner Absent Vince Luna Commissioner Present Shel Zatkin Commissioner Present II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the May 2, 2018 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Erin Thomas, Vice Chairperson SECONDER: Michele Ahern, Shel Zatkin AYES: Huckins, Thomas, Ahern, Luna, Zatkin ABSENT: Sergio Arellano Regular Meeting Minutes- August 1, 2018 Page 1 of 3  Parks & Recreation Commission Meeting Minutes IV. BUSINESS 1. Discussion on a Revised Field Allocation Policy Adelina Martin, Recreation Programs Administrator gave a presentation on changes to the Field Allocation Policy. Primary changes are establishing Recognized Sports Organizations, requiring payment in advance of each month, and establishing a deadline in advance of each month for groups to request changes to their permitted dates/time of use. Discussion ensued. Staff is meeting with a representative from each user group to solicit feedback on the revisions, and will use the new policy for the spring allocation cycle. RESULT: DISCUSSION ONLY 2. Discussion on Proposed Revisions to the Parks and Recreation Area Design and Development Standards Manual Smejkal gave a presentation on her perspectives on potential revisions to the Parks and Recreation Area Design and Development Standards Manual. One primary concern is the in- lieu fee, which hasn't been revised in 13 years, and appears to contradict the goal of obtaining more park land. Discussion ensued. Staff will continue to work on fine tuning a draft for additional review and discussion. RESULT: DISCUSSION ONLY V. COMMISSIONERS' AND DIRECTOR'S REPORTS ON CURRENT EVENTS 1. Director and Commissioner Report Huckins attended the 2018 Arizona Parks and Recreation conference, and expressed appreciation for the experience. Smejkal highlighted a busy summer for the department with great things happening. The six week Summer Open Rec program operated at capacity with waiting lists. Attendance varied during the nine weekend aquatic program. The program provided service to those who do not have access to a pool. Recreation is establishing a mobile rec program to offer more spontaneous programs in the parks. The July 4 celebration went off without a hitch, with an estimated 10,000 in attendance and a fantastic Fireworks display. Upcoming events are: Concert at the Lake on August 4, Canoe Days August 11 and 12. On August 25, a Rabies Shot Clinic at Anamax, and a Movie in the Park at Quail Creek - Veterans Municipal that evening. Staff completed turf regeneration at Quail Creek dog park and on the fields. New landscaping at Anamax Recreation Center is complete. The basketball court at Anamax Regular Meeting Minutes- August 1, 2018 Page 2 of 3  Parks & Recreation Commission Meeting Minutes Park has a new color coating that is drawing a good crowd. Staff purchased equipment to enhance projects in the parks. Staff is restoring the ball diamonds to regulation standards. Thomas thanked everyone for the job well done on the July 4 event. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items Parks and Recreation Area Design and Development Standards Manual RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- August 1, 2018 Page 3 of 3