Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes December 5, 2018 6:30 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, December 5, 2018. I. ROLL CALL Attendee Name Title Status Arrived Jeff Allen Commissioner Present Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Absent Michele Ahern Commissioner Present Sergio Arellano Commissioner Absent Vince Luna Commissioner Present Shel Zatkin Commissioner Present II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the November 7, 2018 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Commissioner SECONDER: Vince Luna, Commissioner AYES: Allen, Huckins, Ahern, Luna, Zatkin ABSENT: Erin Thomas, Sergio Arellano Regular Meeting Minutes- December 5, 2018 Page 1 of 3  Parks & Recreation Commission Meeting Minutes IV. BUSINESS 1. Selection of Fiesta Logo Design Smejkal explained the vetting process used by staff to determine finalists for consideration by the Commission. Five finalist designs were recommended by the sub-committee. Discussion ensued. Commissioners stated that they missed seeing all the submittals and recommended that a representative from the Commission participate on the sub-committee in the future. Commissioners reviewed the logo designs and selected Meghan Walton's submittal. RESULT: DISCUSSION ONLY 2. Discussion of the Town of Sahuarita and Sahuarita Unified School District IGA for Anza Trail Park Smejkal summarized the Inter Governmental Agreement (IGA) between the Town and Sahuarita Unified School District (SUSD) for Anza Trail Park, and the recently approved Amendment, which identifies that the Town will supplement maintenance of the sports fields. The Town will augment sports field turf and upgrade irrigation; SUSD will continue in their responsibility to maintain all other areas. Staff is working with SUSD to schedule field regeneration tasks to avoid conflicts with school schedules. Discussion ensued, and several commissioners expressed concerns regarding safe playing conditions. Public Comment: Chuck Borozinski voiced concerns about sand on the courts and irregular field layouts. RESULT: DISCUSSION ONLY 3. Discussion on Proposed Revisions to the Parks and Recreation Area Design and Development Standards Manual Smejkal summarized the revisions to the Parks and Recreation Area Design and Development Manual (PRADSM). The draft is written without a 50% opt-out of the recreation area requirement available for any subdivision. Draft document was missing from the agenda packet. The revised PRADSM will be placed February agenda. RESULT: DISCUSSION ONLY 4. Discussion of a Proposed Ten Year Capital Improvement Project (CIP) Plan Smejkal summarized the draft Capital Improvement Project plan (CIP). Discussion of pickleball court and skate spot locations ensued. There were no additional project recommendations from Commissioners. Regular Meeting Minutes- December 5, 2018 Page 2 of 3  Parks & Recreation Commission Meeting Minutes RESULT: DISCUSSION ONLY V. COMMISSIONER AND DIRECTOR REPORT ON CURRENT EVENTS 1. Director and Commissioner Reports Anamax Dog Park remodel project is complete. Quail Creek Dog Park is closed for overseeding and will reopen on December 10. Dugouts at Anamax will receive new shade covers I conjunction with an Eagle Scout project. At Anamax, volleyball court renovations and LED lighting replacement continue. The Recreation Center reception counter remodel project is underway. New Recreation Coordinator Eliza Hoffman started end of November, and brings exciting ideas to the Department. There are still three vacancies, one Recreation Leader and two Recreation Aides. Adelina Martin, Recreation Manager is on leave through December. Attendance at the Park and Play van at the Pecan Festival was a success; approximately 400 visitors, and 60 survey respondents. Parents Night Out is December 14th with games, crafts and more. Winter/Spring activity guide is complete; expected delivery by weeks end. The 2019 drop-in fitness schedule has some changes, staff is looking for new instructors. New rack cards to augment outreach were distributed. Winter Festival is December 15, parade starts at 6. Sahuarita Teen Advisory Council (STAC) Open Mic event at La Posada Java was an intergenerational mix, with attendance of eight; next is the Legacy Relay at Sahuarita Lake in memory of teens who have passed. The Town's year long 25th Anniversary celebration kicks off with an open house at Town Hall on January 18. Staff is working on next year's budget. Allen reported attending the December concert at the Lake and would like to see an increase in attendance. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items  Parks and Recreation Area Design and Development Standards Manual (PRADSM)  Fiesta Logo winner RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- December 5, 2018 Page 3 of 3