Common Council

REGULAR MEETING OF THE COMMON COUNCIL JULY 12, 2023 7:00 PM PRESENT: Mayor Sandra Magiera Council Members: John Hill, Kylee Johnson, Barry Smith, Michael Reed, Janet Koch City Clerk: Tracy Chamberlain City Comptroller: Robert Earley Grant Writer: Sandra Brundage Human Resource Trainee: Elizabeth Downie Account Clerk/Typist: Julia Wass Doc Control Officer: Timothy Haynoski Police Sergeant: Tina Darling Assistant Fire Chief: Daniel Kruszynski Firefighter: Joseph Grey Mayor Magiera called the meeting to order at 7:02 PM. After the Pledge of Allegiance, Mayor Magiera asked for a moment of silence. Moved by Reed and seconded by Smith: RESOLVED: That we hereby approve and dispense with the reading of the minutes of the last regular meeting of June 28, 2023. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Moved by Johnson and seconded by Hill: RESOLVED: That we hereby accept the bid of ASAP Glass of Olean, Olean, NY for the replacement of fifty-seven (57) windows at the Municipal Building in the amount of $68,425.50. Such bids are attached to and made part of these minutes. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Moved by Hill and seconded by Johnson: RESOLVED: That we hereby accept the bid of Plyler Entry Systems, Jamestown, NY for the replacement of four (4) overhead garage doors and openers at the back of the Municipal Building, in the amount of $20,430.00. Such bids are attached to and made part of these minutes. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None  REGULAR MEETING OF THE COMMON COUNCIL JULY 12, 2023 PAGE TWO Moved by Hill and seconded by Smith: RESOLVED: That we hereby approve the annual renewal between the NYS Unified Court System and the City of Salamanca for the period commencing on April 1, 2023 through March 31, 2024 (Court cleaning & minor repairs) and further authorizing the Mayor to sign such agreement. There was some discussion regarding the calculation for reimbursement. Comptroller Earley stated he will contact the NYS Court regarding repairs that are needed. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Moved by Koch and seconded by Reed: RESOLVED: That we hereby approve the wage increase of $3.00 per hour for all Full-time and Part-time Non-Union Employees. Council Member Koch stated the non-union employees follow the DPW contract, which the Council approved. The non-union did not receive the increase. Past practice is that the non-union receives the same as the DPW. Mayor Magiera stated the non-union benefits update is being worked on. She noted there was a resolution passed in 1971, it is not detailed on what the benefits are, except for the cost of living raise, this year was 2% that they did receive. However, the City Attorney stated the resolution should have been rescinded by the Council. They should pass a resolution to add a statement to the Non-union Employees Benefit Rules. Council Member Reed stated he is not against giving the increase, but would like to see the past practiced go away, and the benefits be made clear. Mayor Magiera noted the City Attorney stated the Council needs to make it clear what they want to give the non-union staff. Council Member Koch stated the Police staff and DPW staff received $3.00 per hour and feels all the employees should receive it. Youth Bureau Director Brundage noted that the non-union employees do not have collective bargaining ability and the increase would help with retention of current staff. It was noted the non-union benefit rules should be amended to be clear, however this is still in the process of being updated. Council Member Smith asked for the figures on what this would cost. Comptroller Earley stated he will provide the Council with the information. Adopted Ayes: Koch Nays: Hill, Johnson, Smith, Reed Moved by Hill and seconded by Johnson: RESOLVED: That we hereby confirm the dismissal of Patrick Ireland as Part- time DPW Laborer effective July 5, 2023. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None  REGULAR MEETING OF THE COMMON COUNCIL JULY 12, 2023 PAGE THREE Moved by Koch and seconded by Hill: RESOLVED: That we hereby approve the agreement with Vector Solutions, Tampa, FL, for TargetSolutions Learning, Vector Scheduling computer software for time and attendance in the amount of $2,224.00 for one year and a one-time fee of $400.00. Assistant Chief Kruszynski reviewed the current process for time and attendance. The Fire Department currently used Vector Solutions for tracking training. This software would reduce the Fire Department and Comptroller’s Office time spent on scheduling and reporting time. It was noted this will be a one year agreement to be sure the system will work for the Department. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Moved by Koch and seconded by Hill: RESOLVED: That we hereby authorize the sale of a portion of the Senior Center parcel at 18 Main Street (# 73.079-3-19) of approximately twelve (12) feet by eighty (80) feet, to William Canella, along with the original approved portion of the Theater parcel at 8 Main Street, for a total purchase price of $500.00. It was requested that there be a right-of-way clause to allow the City access to the Senior Center building. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Moved by Hill and seconded by Koch: RESOLVED: That we hereby waive the agenda rule to consider other business. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Moved by Johnson and seconded by Koch: RESOLVED: That we hereby accept the proposal of Wendel, Williamsville, NY for professional services associated with the US Department of Energy Grant for the Municipal Building Window and Door Replacement Energy Assessment for a fee of $8,000.00 and authorize the Mayor to sign documents. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None  REGULAR MEETING OF THE COMMON COUNCIL JULY 12, 2023 PAGE FOUR Moved by Hill and seconded by Smith: RESOLVED: That we hereby authorize the City Clerk to advertise for a Public Hearing to be held on a proposal for the Local Government Efficiency Grant/ NYS Consolidated Funding Application to replace the existing fuel tanks and fuel tracking system at the Department of Public Works. This public hearing would be held during the next Regular Common Council Meeting, on July 26th, 2023 at 7:00 PM. Grant Writer Brundage noted the Salamanca City Central School District utilizes the City fuel pumps and has approached the City about upgrading the system. Grant funds can be applied for up to $200,000.00. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Dog Control Officer (DCO) Haynoski stated the shelter did not accept a dog that is currently being housed by the City. He asked if two individuals could possibly be appointed to cover times in case one is not available. It was noted that one applicant is a City employee and the attorney has advised against appointing that person. Moved by Koch and seconded by Reed: RESOLVED: That we hereby appoint Karen Yehl as part-time Dog Caretaker up to 20 hours per week at minimum wage, effective immediately, with the requirement of receiving the rabies pre-exposure vaccination. Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Under Communications from the Mayor and Council:  Council Member Koch asked that the City Attorney provide an opinion on past practices of the non-union employees following the DPW contract and the consequences of not following past practices. She would like to know how it is stopping after 51 years and no resolution to make a change. Moved by Hill and seconded by Smith: RESOLVED: That the bills be paid as warranted and recommended by the appropriate Commissions and/or Department Heads, the City Comptroller and City Clerk and that the report of the Fire Chief for the month of June 2023 is hereby accepted and filed.  REGULAR MEETING OF THE COMMON COUNCIL JULY 12, 2023 PAGE FIVE Vendor Vendor Name Payment Payment Number Number Date Amount 0218 CITY OF SALAMANCA BPU 07/03/2023 169,684.80 1928 1171 COURTNEY JAMES 07/03/2023 15.00 1929 1125 DENISE WILS 07/03/2023 25.00 1930 1113 IDENTOGO 07/03/2023 88.50 1931 1241 LISA KRANOCK 07/03/2023 304.98 1932 1242 MINDY JOHN 07/03/2023 25.00 1933 0248 NATIONAL FUEL 07/03/2023 39.53 1934 1244 ALICIA FISKE 07/07/2023 37.34 1935 0958 RENAISSANCE 07/07/2023 233.26 1936 0646 SANDRA L. BRUNDAGE 07/07/2023 85.00 1937 0367 VERIZON WIRELESS 07/07/2023 904.07 1938 0382 AUTOZONE, INC. 07/12/2023 288.99 1939 0164 GRAINGER 07/12/2023 276.56 1940 0742 MUNICIPAL EMERGENCY SVCS 07/12/2023 500.37 1941 0314 SYMBOLARTS 07/12/2023 950.00 1942 0499 TWIN TIERS OUTERWEAR 07/12/2023 81.20 1943 1048 WITMER PUBLIC SAFETY GROUP, INC 07/12/2023 112.28 1944 0098 WORTH W SMITH 07/12/2023 135.98 1945 0807 ZOLL MEDICAL CORPORATION 07/12/2023 666.00 1946 1207 AHLSTROM SCHAEFFER ELECTRIC 07/12/2023 18,601.00 1947 0738 INSCALE ARCHITECTS 07/12/2023 506.25 1948 1245 LAW ENFORCEMENT SEMINARS, LLC 07/12/2023 425.00 1949 NORTHEASTERN ENVIRONMENTAL 1247 07/12/2023 2,550.00 1950 MANAGEMENT 1023 RANDOLPH AUTO SUPPLY 07/12/2023 405.09 1951 0931 RICOH USA (PO BOX 41564) 07/12/2023 57.89 1952 1189 SAFE LIFE DEFENSE 07/12/2023 665.10 1953 0300 SIRCHIE 07/12/2023 110.14 1954 1081 SUPERIOR AUTO SUPPLY INC 07/12/2023 119.00 1955 0499 TWIN TIERS OUTERWEAR 07/12/2023 60.34 1956 0545 AIRLINE HYDRAULICS CORPORATION 07/12/2023 597.16 1957 1246 ALTA CONSTRUCTION EQUIPMENT NY, LLC 07/12/2023 130.35 1958 0432 BEICHNER WASTE SERVICES, INC. 07/12/2023 157.66 1959 0366 BRUTE SPRING & EQUIPMENT INC. 07/12/2023 1,191.00 1960 0121 CHEMUNG SUPPLY CORP 07/12/2023 1,274.00 1961 0900 DECKER TREE SERVICE 07/12/2023 1,600.00 1962 0237 FASTENAL COMPANY 07/12/2023 136.13 1963 0164 GRAINGER 07/12/2023 177.50 1964 0407 JOHN SIXT & SON INC. 07/12/2023 4,108.04 1965 1033 MAC TRUCK PARTS 07/12/2023 1,551.98 1967 0248 NATIONAL FUEL 07/12/2023 63.71 1968  REGULAR MEETING OF THE COMMON COUNCIL JULY 12, 2023 PAGE SIX 0568 NEW ENTERPRISE STONE & LIME CO., INC 07/12/2023 3,562.56 1969 1023 RANDOLPH AUTO SUPPLY 07/12/2023 955.15 1970 1233 SAWMILL CREEK OUTDOORS, LLC 07/12/2023 1,450.00 1971 0781 SCHAEFFER MANFACTURING CO. 07/12/2023 1,548.60 1972 1249 STEAMBURG SERVICE CENTER FLEET PRIDE 07/12/2023 618.58 1973 1081 SUPERIOR AUTO SUPPLY INC 07/12/2023 26.06 1974 0491 UNIFIRST CORPORATION 07/12/2023 491.86 1975 0098 WORTH W SMITH 07/12/2023 580.52 1976 1244 ALICIA FISKE 07/12/2023 35.37 1977 0432 BEICHNER WASTE SERVICES, INC. 07/12/2023 54,030.75 1978 0778 BRADFORD PUBLISHING COMPANY 07/12/2023 401.52 1979 0094 CATT. COUNTY MUNICIPAL CLERKS ASSOC 07/12/2023 25.00 1980 0218 CITY OF SALAMANCA BPU 07/12/2023 9,564.73 1981 1251 DARLENE MILANOWSKI 07/12/2023 25.00 1982 1240 DENISE WILLIAMS 07/12/2023 880.00 1983 1248 DERISE WATERMAN 07/12/2023 75.00 1984 0200 EMPIRE ANIMAL RESCUE SOCIETY 07/12/2023 6,310.00 1985 0144 FLAGS USA LLC 07/12/2023 2,268.00 1986 1105 JAMES B SCHWAB CO 07/12/2023 50.76 1987 0449 JANETTE MCCLURE 07/12/2023 900.00 1988 1250 JOHNETTE WHITCOMB 07/12/2023 25.00 1989 0158 OLEAN TIMES HERALD 07/12/2023 37.50 1990 0557 PRO‐FLEX ADMINISTRATORS LLC 07/12/2023 270.60 1991 0931 RICOH USA (PO BOX 41564) 07/12/2023 104.63 1992 0384 SALAMANCA PUBLIC LIBRARY 07/12/2023 53,411.50 1993 0646 SANDRA L. BRUNDAGE 07/12/2023 75.99 1994 0429 VALPRO SANITARY SUPPLIES, INC. 07/12/2023 62.75 1995 Adopted Ayes: Hill, Johnson, Smith, Reed, Koch Nays: None Public Discussion:  Human Resource Trainee Downie reviewed the “Code of Ethics for City Officers and Employees” Section 3, Paragraph i, Family Members. There is a department where family members work together. The City Attorney advises to define the term “family”, rescind the paragraph or create a waiver. There was a consensus to request the Attorney to prepare a waiver.  Carlos explained that the “Friends of the Library” will show a movie Friday, July 14, 2023 at 2:00 PM held at the Library. He is asking for donations of drinks and popcorn.