Common Council

REGULAR MEETING OF THE COMMON COUNCIL DECEMBER 13, 2023 7:00 PM PRESENT: Mayor Sandra Magiera Council Members: John Hill, Barry Smith, Michael Reed, Janet Koch City Clerk: Tracy Chamberlain Grant Writer: Sandra Brundage Human Resource Trainee: Elizabeth Downie EXCUSED: Council Member: Kylee Johnson Mayor Magiera called the meeting to order at 7:00 PM. After the Pledge of Allegiance, Mayor Magiera asked for a moment of silence. A presentation was given by Monica Richardson, Director of Family Services and Jericca Tunderman, Program Coordinator from Every Person Influences Children (EPIC) located at 73 River Street in Salamanca. The program was started in 1980 in Buffalo, by Bob Wilson who lost his wife at the hands of a teen boy, who was a neighbor in foster care. Mr. Wilson wanted to do something to make sure that young people had opportunities and support from caring adults and community members, so no one else would experience what he did. EPIC Family Opportunity Center provides family support services and family engagement. The NYS Office of Children and Family Services has given EPIC a three-year award to provide services in Cattaraugus County. This is to help prevent child abuse by providing child development education, some financial support and resources needed. They will have a Center in Salamanca for Year 1 and additionally in Olean for Year 2. They reviewed the family programs they offer, which require parents to attend with their school age children and participate the parenting workshops. Council Member Koch thanked them for coming to let the community know that this is available in the City. Ms. Tunderman noted that they are open Monday through Friday 8:00 AM to 6:00 PM, with some weekend events. The Mayor and Council thanked them for coming. Moved by Koch and seconded by Hill: RESOLVED: That we hereby approve and dispense with the reading of the minutes of the last regular meeting of November 29, 2023. Adopted Ayes: Hill, Smith, Reed, Koch Nays: None Moved by Koch and seconded by Reed: WHEREAS, the Internal Revenue Service has issued regulations requiring issuers of tax-exempt obligations to certify on various forms that they actively monitor compliance with federal tax rules following the issuance of such obligations; and  REGULAR MEETING OF THE COMMON COUNCIL DECEMBER 13, 2023 PAGE TWO WHEREAS, the City is a periodic issuer of tax-exempt obligations and thus is subject to the aforementioned compliance requirements which are critical for the preservation of the preferential tax status of those obligations; and WHEREAS, it is therefore in the best interest of the City to adopt formal written procedures to ensure such compliance and to designate an official responsible for ensuring that such procedures are followed; and WHEREAS, Hodgson Russ LLP, as bond counsel to the City, has prepared (and has recommended that the City adopt) post-issuance tax compliance procedures; NOW THEREFORE, BE IT RESOLVED, that the City hereby adopts the post- issuance tax compliance procedures that are attached hereto as “Schedule A” and resolves to be governed thereby; and be it further RESOLVED, that the below Schedule A will be placed in its entirety in the official records, files and minutes of the City and adhered to going forward; and be it further RESOLVED, that this resolution shall take effect immediately. It was noted that this procedure could be adopted annually at the Council reorganization meeting, if necessary. Adopted Ayes: Hill, Smith, Reed, Koch Nays: None Moved by Koch and seconded by Hill: WHEREAS, Securities Exchange Commission (“SEC”) Rule 15c2-12 (the “Rule”) generally prohibits underwriters from purchasing or selling municipal securities unless the issuer of such securities has entered into a continuing disclosure obligation; and WHEREAS, the City is a periodic issuer of municipal securities and thus has entered into continuing disclosure obligations (or will do so) from time to time; and WHEREAS, it is therefore in the best interest of the City to adopt formal written procedures to help ensure continuing disclosure compliance, and to designate an official responsible for ensuring that such procedures are followed; and WHEREAS, Hodgson Russ LLP, as bond counsel to the City, has prepared (and has recommended that the City adopt) certain SEC-driven continuing disclosure compliance procedures;  REGULAR MEETING OF THE COMMON COUNCIL DECEMBER 13, 2023 PAGE THREE NOW THEREFORE, BE IT RESOLVED, that the City hereby adopts the continuing disclosure compliance procedures that are attached hereto as “Schedule A” and resolves to be governed thereby; and be it further RESOLVED, that the below Schedule A will be placed in its entirety in the official records, files, and minutes of the City and adhered to going forward; and be it further RESOLVED, that this resolution shall take effect immediately. Adopted Ayes: Hill, Smith, Reed, Koch Nays: None Moved by Hill and seconded by Smith: RESOLVED: That we hereby adopt the City of Salamanca Social Media Policy for all City personnel, effective December 13, 2023. Adopted Ayes: Hill, Smith, Reed, Koch Nays: None Agenda Item #7, to amend City of Salamanca Code of Ethics Policy, is hereby withdrawn to be addressed at a later date. Moved by Smith and seconded by Reed: RESOLVED: That the following appointment by the Mayor is hereby approved: POLICE COMMISSION RESOLVED: That we hereby appoint Paul Myers, Salamanca, NY, to fill the unexpired term of William Canella, who resigned, beginning December 14, 2023 and ending January 31, 2024. Adopted Ayes: Hill, Smith, Reed Nays: Koch Communications from the Mayor and Council:  Mayor Magiera wished everyone a safe and happy holiday.  Council Member Koch stated the new lights look beautiful on Main Street.  REGULAR MEETING OF THE COMMON COUNCIL DECEMBER 13, 2023 PAGE FOUR  Mayor Magiera noted that the City will need look into replacing the pole mounted stars and some of the Jefferson Street structures, that were not able to be put up. She noted that it will cost a lot to replace all the lights. The City will need purchase some each year for few years. The pole mounted snowflakes could be moved to the west end of Broad Street. However, they and remaining Jefferson Park structures will need to be replaced in a couple of years also. Moved by Smith and seconded by Reed: RESOLVED: That the bills be paid as warranted and recommended by the appropriate Commissions and/or Department Heads, the City Comptroller and City Clerk and that the reports of the City Clerk, Fire Chief, and City Judge for the month of November 2023 are hereby accepted and filed. Vendor Vendor Name Payment Payment Number Number Date Amount 0000 VOID 12/01/2023 0.00 2635 0131 CATTARAUGUS COUNTY TREASURER 12/01/2023 69,659.05 2636 1238 AMAZON CAPTIAL SERVICES 12/01/2023 489.31 2637 0412 TOM STURDEVANT 12/01/2023 535.00 2638 1029 10-75 EMERGENCY VEHICLES 12/08/2023 130.00 2639 1357 BRI PARENT INC 12/08/2023 549.40 2640 0371 CALE BENJAMIN 12/08/2023 51.35 2641 1205 HIGHMARK BCBSWNY (MEDICARE 286543) 12/08/2023 1,206.00 2642 1113 IDENTOGO 12/08/2023 88.50 2643 1363 INTEGRATED FIRE PROTECTION LLC 12/08/2023 65.40 2644 0198 JAMIE DECK 12/08/2023 52.50 2645 1033 MAC TRUCK PARTS 12/08/2023 58.61 2646 0248 NATIONAL FUEL 12/08/2023 121.90 2647 0288 NY STATE & LOCAL EMPLOYEE'S RETIREMENT SYS 12/08/2023 1,116,586.00 2648 0367 VERIZON WIRELESS 12/08/2023 1,029.03 2649 0017 ACME BUSINESS MACHINES 12/13/2023 93.59 2650 1238 AMAZON CAPTIAL SERVICES 12/13/2023 509.47 2651 0099 BARMORE & SELLSTROM 12/13/2023 659.36 2652 0581 BOUND TREE MEDICAL, INC. 12/13/2023 476.31 2653 0349 CATTARAUGUS CO. OFFICE OF EMERGENCY SERVICE 12/13/2023 20.00 2654 0529 ESO SOLUTIONS, INC. 12/13/2023 4,800.00 2655 0065 HULL ELECTRIC, INC 12/13/2023 1,286.54 2656 1033 MAC TRUCK PARTS 12/13/2023 66.15 2657 0742 MUNICIPAL EMERGENCY SVCS 12/13/2023 709.89 2658 1026 SALAMANCA FIREFIGHTERS LOCAL 2501 12/13/2023 60.00 2659 0412 TOM STURDEVANT 12/13/2023 42.55 2660 1048 WITMER PUBLIC SAFETY GROUP, INC 12/13/2023 1,451.29 2661  REGULAR MEETING OF THE COMMON COUNCIL DECEMBER 13, 2023 PAGE FIVE 0098 WORTH W SMITH 12/13/2023 445.58 2662 1246 ALTA CONSTRUCTION EQUIPMENT NEW YORK 12/13/2023 45.46 2663 0432 BEICHNER WASTE SERVICES, INC. 12/13/2023 1,357.66 2664 0565 CAPPELLINO CHEVROLET 12/13/2023 4,000.00 2665 0143 DRIVE SHAFT SPECIALISTS 12/13/2023 85.00 2666 0697 EMERLING CHRYSLER DODGE JEEP RAM 12/13/2023 102.37 2667 0560 EMERLING FORD, INC 12/13/2023 130.81 2668 0237 FASTENAL COMPANY 12/13/2023 91.65 2669 1007 FSC SYSTEMS, LLC 12/13/2023 276.00 2670 0175 JAMESTOWN SOAP & SOLVENT, INC. 12/13/2023 298.50 2671 0129 JOE JOHNSON EQUIPMENT LLC 12/13/2023 1,236.57 2672 1033 MAC TRUCK PARTS 12/13/2023 51.25 2673 1023 RANDOLPH AUTO SUPPLY 12/13/2023 1,162.21 2674 0385 SOUTHERN TIER ELECTRIC SUPPLY INC 12/13/2023 653.43 2675 0937 SOUTHWORTH-MILTON, INC 12/13/2023 603.36 2676 1216 STONEY HOLLOW TIRE 12/13/2023 451.50 2677 1081 SUPERIOR AUTO SUPPLY INC 12/13/2023 500.66 2678 0491 UNIFIRST CORPORATION 12/13/2023 100.84 2679 0098 WORTH W SMITH 12/13/2023 99.57 2680 1377 1000BULBS 12/13/2023 2,562.82 2681 1238 AMAZON CAPTIAL SERVICES 12/13/2023 89.41 2682 0004 BERNARD P. DONEGAN, INC. 12/13/2023 1,442.75 2683 0778 BRADFORD PUBLISHING COMPANY 12/13/2023 219.15 2684 0186 CASELLA WASTE SYSTEMS, INC. 12/13/2023 93.40 2685 0218 CITY OF SALAMANCA BPU 12/13/2023 11,357.47 2686 ENCHANTED MOUNTAINS URGENT 1257 12/13/2023 372.50 2687 VETERINARY CARE 0709 HODGSON RUSS, LLP 12/13/2023 6,760.60 2688 1105 JAMES B SCHWAB CO 12/13/2023 73.87 2689 1045 LAWLEY BENEFITS CONSULTING 12/13/2023 1,500.00 2690 1134 PROFESSIONAL AMBULANCE BILLING LLC 12/13/2023 2,494.12 2691 0931 RICOH USA (PO BOX 41564) 12/13/2023 104.63 2692 1059 STAPLES CONTRACT & COMMERCIAL 12/13/2023 1,568.90 2693 0340 THE PAPER FACTORY 12/13/2023 79.95 2694 0439 WNY ASSOC OF YOUTH BOARDS & BUREAUS 12/13/2023 60.00 2695 1207 AHLSTROM SCHAEFFER ELECTRIC 12/13/2023 4,455.40 2696 1238 AMAZON CAPTIAL SERVICES 12/13/2023 785.31 2697 0915 BLUE COLLAR WORKWEAR 12/13/2023 416.93 2698 0371 CALE BENJAMIN 12/13/2023 119.08 2699 1196 DYNASTY CONSTRUCTION 12/13/2023 41,290.35 2700 0560 EMERLING FORD, INC 12/13/2023 68.36 2701  REGULAR MEETING OF THE COMMON COUNCIL DECEMBER 13, 2023 PAGE SIX 0193 GALLS PARENT HOLDINGS, LLC 12/13/2023 84.99 2702 0738 INSCALE ARCHITECTS 12/13/2023 825.00 2703 1363 INTEGRATED FIRE PROTECTION LLC 12/13/2023 43.20 2704 0198 JAMIE DECK 12/13/2023 60.00 2705 0404 MOTOROLA SOLUTIONS, INC. 12/13/2023 7,550.00 2706 1373 PARADIGM 12/13/2023 1,640.00 2707 1023 RANDOLPH AUTO SUPPLY 12/13/2023 322.23 2708 0931 RICOH USA (PO BOX 41564) 12/13/2023 57.89 2709 0765 SEWING TECHNOLOGY UNIFORM INC 12/13/2023 1,275.49 2710 1374 VOID 12/13/2023 0.00 2711 1064 TOLLS BY MAIL PAYMENT PROCESSING CENTER 12/13/2023 2.35 2712 0098 WORTH W SMITH 12/13/2023 75.30 2713 Adopted Ayes: Hill, Smith, Reed, Koch Nays: None Moved by Reed and seconded by Smith: RESOLVED: That the Mayor and Council enter into executive session for the purpose of holding an interview and discussing a contract under the provisions of the State’s Open Meetings Law. Adopted Ayes: Hill, Smith, Reed, Koch Nays: None Moved by Reed and seconded by Smith: RESOLVED: That the Mayor and Council reconvene after approximately one hour and thirty minutes in executive session. Adopted Ayes: Hill, Smith, Reed, Koch Nays: None Moved by Hill and seconded by Smith: RESOLVED: That we hereby confirm the appointment of Georgia Letson, Salamanca, NY and Shelan Crooks, Salamanca, NY as Dog Care Taker at minimum wage, as needed up to 20 hours per week, with the requirement of receiving the rabies vaccination, effective December 14, 2023. Adopted Ayes: Hill, Smith, Reed, Koch Nays: None