City Council

FY26 DRAFT CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET CITY COUNCIL BRIAN ADAM APRIL 22, 2025 ANA MORALES DALIA MANAOIS AGENDA  Review of CIP Prioritization Pilot Program  CIP Overview  Funding Breakdown  Existing Projects  New Projects  CIP Resource Allocation 2 OBJECTIVE  Receive Draft FY26 Budget = $32 million in new funding  Receive CIP Resource Allocation information  Provide feedback for the budget public hearing on June 10, 2025 3  REVIEW OF CIP PRIORITIZATION PILOT PROGRAM Ana Morales, Management Analyst  Equity 13 Points Health & Safety Issues 13 Points Asset Condition 11 Points Economic Prosperity 11 Points Environment 10 Points Strategic Initiative 10 Points Mandates 9 Points Funding 8 Points Collaboration 8 Points Shovel Ready 7 Points 5  CIP Project OCTOBER Nominations Due NOVEMBER DECEMBER Budget Development; JANUARY Council Priorities Mtg. FEBRUARY MARCH APRIL CIP Study Session MAY Operating and Capital JUNE Budget Approval Adopted Capital Budget JULY Implementation AUGUST SEPTEMBER 6  OVERVIEW • Jan 2024 – City Council approved CIP Prioritization framework, timeline, criteria, and point system o Staff created:  Policy & Procedural Guide  Prioritization factors video  Online submission form 7  IMPLEMENTATION • Oct 2024 – o Pilot Program implemented for FY2025-26 CIP Budget process • Jan 2025 – o Prioritized project list presented to City Council • April 2025 – o CIP Study Session 8 CIP Overview Brian Adam 9 CIP Budget At A Glance  Amended FY24-25: $172 million  Actuals as of 4/14/25: $69 million  FY25-26 Proposed: $34.5 million 10 CIP Requests By Fund One-Time Capital, Outside Funding, $735,000.00 $314,000.00 Measure G, $900,000.00 Other Revenues, Measure Q, $4,213,000.00 $14,700,000.00 Enterprise Funds, $14,222,000.00 11 CIP Requests By Fund, Measure Q •70% Streets •16% Stormwater •14% Facilities 12 FY25-26 Requests by program FY25-26 New Requests Facilities , $3,075,000.00 Water , $6,460,075.00 Parks , $2,075,000.00 Stormwater , $2,400,000.00 Wastewater , $7,500,000.00 Technology , $- Streets , $13,010,000.00 13  FY24-25 Midyear Budget Amendments Stormwater $ 400,000.00 2024-2025 Trash Capture Installation Project $ 250,000.00 Storm Drain Condition Assessment $ 150,000.00 Streets $ 25,000.00 Regulated Output Streetlight Replacement Project - Phase 1 $ 25,000.00 Technology $ 120,000.00 RAC Council Chamber and Meeting Room AV Upgrade $ 120,000.00 Water $ 2,367,928.00 Pressure Regulator Station Improvement & Replacement Program - Glenview Drive $ 650,000.00 Pressure Regulator Station Improvement & Replacement Program - Rollingwood Drive $ (532,072.00) Water Tank Improvement and Replacement Program - Sweeney Ridge Tank Replacement $ 2,250,000.00 Grand Total $ 2,912,928.00 14  FY25-26 Requests – Existing Projects Facilities $ 3,075,000.00 City Office Workspace Update $ 900,000.00 Fire Station 52 Replacement Phase 1 $ 2,000,000.00 Library Air Conditioning $ 100,000.00 Senior Center Facilities Maintenance Program $ 75,000.00 Parks $ 1,575,000.00 Citywide Baseball Field Lighting & Fencing Upgrades - Phase 2 Tom Lara Field and Diamond 2 $ 275,000.00 Citywide Wildfire Mitigation & Open Space Management Program $ 300,000.00 Crestmoor Canyon Wildfire Mitigation Program $ 1,000,000.00 Streets $ 110,000.00 Accessible Pedestrian Ramps at Various Locations $ 50,000.00 15 Traffic Signal Improvements $ 60,000.00  FY25-26 Requests – Existing Projects, contd. Wastewater $ 7,500,000.00 Main Improvement and Replacement - Earl Ave / Glenview Ave $ 4,000,000.00 Water Quality Control Plant Upgrades $ 3,500,000.00 Water $ 2,860,075.00 Water Tank Improvement and Replacement Program - Cunningham Drive Tank Replacement $ 2,660,075.00 Water Tank Improvement and Replacement Program - Sweeney Ridge Tank Replacement $ 200,000.00 16  FY25-26 Requests – New Projects Parks $ 500,000.00 Dog Park Conceptual Design $ 75,000.00 Playground Replacement $ 275,000.00 RAC Landscaping Improvement $ 150,000.00 Stormwater $ 2,400,000.00 Bennington Storm Drain Installation $ 300,000.00 Green Stormwater Infrastructure (GSI) Implementation $ 1,500,000.00 Overflow Corrugated Metal Pipe Repair/Replacement Behind Cunningham Tank 1 $ 100,000.00 Storm Drain Master Plan $ 500,000.00 Streets $ 12,900,000.00 Pavement Management Program - 2025-26 Slurry Seal $ 1,000,000.00 Pavement Management Program - 2026-27 Slurry Seal $ 75,000.00 Pavement Management Program - 2026-27 Street Pavement Project $ 250,000.00 Pavement Management Program - 2025-26 Street Pavement Project $ 9,675,000.00 Sidewalk Repair Program - FY2025-2026 Sidewalk Repair Project $ 350,000.00 San Bruno Avenue Transit Corridors Phase 1 - Pedestrian Improvements $ 450,000.00 Traffic Signal Camera Replacement $ 500,000.00 Regulated Output Streetlight Replacement Project - Phase 2A $ 600,000.00 Water $ 3,600,000.00 Water Storage Tank Refurbishment $ 3,600,000.00 Grand Total $ 19,400,000.00 17  CIP Resource Allocation I. Current CIP Resources II. Proposed FY2025-26 CIP Resources Dalia Manaois, Principal Engineer, CIP CURRENT CIP RESOURCES o Current workload (per engineer):  10 projects (on average) o Current project load:  PM/PM support on 64 projects  Consultant Permanent Staff • Provide continuity, ownership, • Onboarded quickly for urgent Pros Pros and institutional knowledge or short-term needs • Better suited for public • Flexibility to scale resources engagement, and internal with workload demands coordination • Cannot fulfill administrative, supervisory, or broader City Cons Cons functions • Longer hiring timelines • Lack institutional knowledge & compared to consultants long-term commitment • Oversight required CONSULTANT vs PERMANENT STAFF AVERAGE COST COMPARISON - 3 YEARS $12 Million vs $7 Million savings of $5M  Management Supervisors Professional & Technical Staff Consultants Support Staff CIP Consultant 1, PM 0.75 FTE 1.0 FTE Engineering Tech/Inspector Principal Engineer, CIP 1.0 FTE (0.75 Mng./0.25 Superv.) Senior Engineer, CIP 1.0 FTE VACANT Engineering Tech/Inspector 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 2, PM Associate Engineer 1.0 FTE Engineering Assistant CIP Consultant 3, PM Engineering Assistant 0.80 FTE Deputy Director/ 1.0 FTE Assistant Engineer CIP Consultant 4, PM City Engineer 0.60 FTE CIP Consultant 5, PM 0.25 FTE 1.0 FTE Assistant Engineer CIP Consultant 6, PM 0.15 FTE 1.0 FTE CIP Consultant 7, PM Assistant Engineer 0.10 FTE 0.75 FTE Land Dev/0.25 FTE CIP Consultant, PM Assistant Engineer VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP VACANT Principal Engineer, Consultant, Traffic Engineer Senior Engineer, Traffic Assistant Engineer Engineering Tech/Inspector Land Development CURRENT CIP RESOURCES  Management Supervisors Professional & Technical Staff Consultants Support Staff CIP Consultant 1, PM 0.75 FTE 1.0 FTE Engineering Tech/Inspector Principal Engineer, CIP 1.0 FTE (0.75 Mng./0.25 Superv.) Senior Engineer, CIP 1.0 FTE VACANT Engineering Tech/Inspector 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 2, PM Associate Engineer 1.0 FTE Engineering Assistant CIP Consultant 3, PM Engineering Assistant 0.80 FTE Deputy Director/ 1.0 FTE Assistant Engineer CIP Consultant 4, PM City Engineer 0.60 FTE CIP Consultant 5, PM 0.25 FTE 1.0 FTE Assistant Engineer CIP Consultant 6, PM 0.15 FTE 1.0 FTE CIP Consultant 7, PM Assistant Engineer 0.10 FTE 0.75 FTE Land Dev/0.25 FTE CIP Consultant, PM Assistant Engineer VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP VACANT Principal Engineer, Consultant, Traffic Engineer Senior Engineer, Traffic Assistant Engineer Engineering Tech/Inspector Land Development CURRENT CIP RESOURCES  Management Supervisors Professional & Technical Staff Consultants Support Staff CIP Consultant 1, PM 0.75 FTE 1.0 FTE Engineering Tech/Inspector Principal Engineer, CIP 1.0 FTE (0.75 Mng./0.25 Superv.) Senior Engineer, CIP 1.0 FTE VACANT Engineering Tech/Inspector 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 2, PM Associate Engineer 1.0 FTE Engineering Assistant CIP Consultant 3, PM Engineering Assistant 0.80 FTE Deputy Director/ 1.0 FTE Assistant Engineer CIP Consultant 4, PM City Engineer 0.60 FTE CIP Consultant 5, PM 0.25 FTE 1.0 FTE Assistant Engineer CIP Consultant 6, PM 0.15 FTE 1.0 FTE CIP Consultant 7, PM Assistant Engineer 0.10 FTE 0.75 FTE Land Dev/0.25 FTE CIP Consultant, PM Assistant Engineer VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP VACANT Principal Engineer, Consultant, Traffic Engineer Senior Engineer, Traffic Assistant Engineer Engineering Tech/Inspector Land Development CURRENT CIP RESOURCES  Management Supervisors Professional & Technical Staff Consultants Support Staff CIP Consultant 1, PM 0.75 FTE 1.0 FTE Engineering Tech/Inspector Principal Engineer, CIP 1.0 FTE (0.75 Mng./0.25 Superv.) Senior Engineer, CIP 1.0 FTE VACANT Engineering Tech/Inspector 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 2, PM Associate Engineer 1.0 FTE Engineering Assistant CIP Consultant 3, PM Engineering Assistant 0.80 FTE Deputy Director/ 1.0 FTE Assistant Engineer CIP Consultant 4, PM City Engineer 0.60 FTE CIP Consultant 5, PM 0.25 FTE 1.0 FTE Assistant Engineer CIP Consultant 6, PM 0.15 FTE 1.0 FTE CIP Consultant 7, PM Assistant Engineer 0.10 FTE 0.75 FTE Land Dev/0.25 FTE CIP Consultant, PM Assistant Engineer VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP VACANT Principal Engineer, Consultant, Traffic Engineer Senior Engineer, Traffic Assistant Engineer Engineering Tech/Inspector Land Development CURRENT CIP RESOURCES  Management Supervisors Professional & Technical Staff Consultants Support Staff CIP Consultant 1, PM 0.75 FTE 1.0 FTE Engineering Tech/Inspector Principal Engineer, CIP 1.0 FTE (0.75 Mng./0.25 Superv.) Senior Engineer, CIP 1.0 FTE VACANT Engineering Tech/Inspector 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 2, PM Associate Engineer 1.0 FTE Engineering Assistant CIP Consultant 3, PM Engineering Assistant 0.80 FTE Deputy Director/ 1.0 FTE Assistant Engineer CIP Consultant 4, PM City Engineer 0.60 FTE CIP Consultant 5, PM 0.25 FTE 1.0 FTE Assistant Engineer CIP Consultant 6, PM 0.15 FTE 1.0 FTE CIP Consultant 7, PM Assistant Engineer 0.10 FTE 0.75 FTE Land Dev/0.25 FTE CIP Consultant, PM Assistant Engineer VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP VACANT Principal Engineer, Consultant, Traffic Engineer Senior Engineer, Traffic Assistant Engineer Engineering Tech/Inspector Land Development CURRENT CIP RESOURCES  Management Supervisors Professional & Technical Staff Consultants Support Staff CIP Consultant 1, PM 0.75 FTE 1.0 FTE Engineering Tech/Inspector Principal Engineer, CIP 1.0 FTE (0.75 Mng./0.25 Superv.) Senior Engineer, CIP 1.0 FTE VACANT Engineering Tech/Inspector 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 2, PM Associate Engineer 1.0 FTE Engineering Assistant CIP Consultant 3, PM Engineering Assistant 0.80 FTE Deputy Director/ 1.0 FTE Assistant Engineer CIP Consultant 4, PM City Engineer 0.60 FTE CIP Consultant 5, PM 0.25 FTE 1.0 FTE Assistant Engineer CIP Consultant 6, PM 0.15 FTE 1.0 FTE CIP Consultant 7, PM Assistant Engineer 0.10 FTE 0.75 FTE Land Dev/0.25 FTE CIP Consultant, PM Assistant Engineer VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP VACANT Principal Engineer, Consultant, Traffic Engineer Senior Engineer, Traffic Assistant Engineer Engineering Tech/Inspector Land Development CURRENT CIP RESOURCES  Management Supervisors Professional & Technical Staff Consultants Support Staff CIP Consultant 1, PM 0.75 FTE 1.0 FTE Engineering Tech/Inspector Principal Engineer, CIP 1.0 FTE (0.75 Mng./0.25 Superv.) Senior Engineer, CIP 1.0 FTE VACANT Engineering Tech/Inspector 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 2, PM Associate Engineer 1.0 FTE Engineering Assistant CIP Consultant 3, PM Engineering Assistant 0.80 FTE Deputy Director/ 1.0 FTE Assistant Engineer CIP Consultant 4, PM City Engineer 0.60 FTE CIP Consultant 5, PM 0.25 FTE 1.0 FTE Assistant Engineer CIP Consultant 6, PM 0.15 FTE 1.0 FTE CIP Consultant 7, PM Assistant Engineer 0.10 FTE 0.75 FTE Land Dev/0.25 FTE CIP Consultant, PM Assistant Engineer VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP VACANT Principal Engineer, Consultant, Traffic Engineer Senior Engineer, Traffic Assistant Engineer Engineering Tech/Inspector Land Development CURRENT CIP RESOURCES  Supervisors Professional & Technical Staff Consultants Support Staff Engineering Assistant CIP Consultant 8, PM 0.50 FTE 1.0 FTE CIP Consultant 1, PM Assistant Engineer 0.50 FTE PROPOSED VACANT FY2025-26 1.0 FTE Associate Engineer CIP RESOURCES 1.0 FTE Assistant Engineer CIP Consultant 9, PM 0.50 FTE 1.0 FTE Sr. Engineer, CIP/Design) 1.0 FTE CIP Consultant 2, PM Assistant Engineer 0.50 FTE 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 3, PM Management Assistant Engineer 0.25 FTE CIP Consultant 5, PM Principal Engineer, CIP 0.10 FTE (0.75 Mng./0.25 Superv.) Engineering Assistant 1.0 FTE Engineering Tech/Inspector Deputy Director/ 1.0 FTE 1.0 FTE CIP Consultant 10, PM Senior Engineer, Engineering Tech/Inspector 1.0 FTE Construction/Inspection City Engineer VACANT Engineering Tech/Inspector Consultant, PM* *5-7 Consultants VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP 1.0 FTE Consultant, Traffic Engineer Principal Engineer, Senior Engineer, Traffic Associate Engineer Assistant Engineer Land Development  Supervisors Professional & Technical Staff Consultants Support Staff Engineering Assistant CIP Consultant 8, PM 0.50 FTE 1.0 FTE CIP Consultant 1, PM Assistant Engineer 0.50 FTE PROPOSED VACANT FY2025-26 1.0 FTE Associate Engineer CIP RESOURCES 1.0 FTE Assistant Engineer CIP Consultant 9, PM 0.50 FTE 1.0 FTE Sr. Engineer, CIP/Design) 1.0 FTE CIP Consultant 2, PM Assistant Engineer 0.50 FTE 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 3, PM Management Assistant Engineer 0.25 FTE CIP Consultant 5, PM Principal Engineer, CIP 0.10 FTE (0.75 Mng./0.25 Superv.) Engineering Assistant 1.0 FTE Engineering Tech/Inspector Deputy Director/ 1.0 FTE 1.0 FTE CIP Consultant 10, PM Senior Engineer, Engineering Tech/Inspector 1.0 FTE Construction/Inspection City Engineer VACANT Engineering Tech/Inspector Consultant, PM* *5-7 Consultants VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP 1.0 FTE Consultant, Traffic Engineer Principal Engineer, Senior Engineer, Traffic Associate Engineer Assistant Engineer Land Development  Supervisors Professional & Technical Staff Consultants Support Staff Engineering Assistant CIP Consultant 8, PM 0.50 FTE 1.0 FTE CIP Consultant 1, PM Assistant Engineer 0.50 FTE PROPOSED VACANT FY2025-26 1.0 FTE Associate Engineer CIP RESOURCES 1.0 FTE Assistant Engineer CIP Consultant 9, PM 0.50 FTE 1.0 FTE Sr. Engineer, CIP/Design) 1.0 FTE CIP Consultant 2, PM Assistant Engineer 0.50 FTE 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 3, PM Management Assistant Engineer 0.25 FTE CIP Consultant 5, PM Principal Engineer, CIP 0.10 FTE (0.75 Mng./0.25 Superv.) Engineering Assistant 1.0 FTE Engineering Tech/Inspector Deputy Director/ 1.0 FTE 1.0 FTE CIP Consultant 10, PM Senior Engineer, Engineering Tech/Inspector 1.0 FTE Construction/Inspection City Engineer VACANT Engineering Tech/Inspector Consultant, PM* *5-7 Consultants VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP 1.0 FTE Consultant, Traffic Engineer Principal Engineer, Senior Engineer, Traffic Associate Engineer Assistant Engineer Land Development  Supervisors Professional & Technical Staff Consultants Support Staff Engineering Assistant CIP Consultant 8, PM 0.50 FTE 1.0 FTE CIP Consultant 1, PM Assistant Engineer 0.50 FTE PROPOSED VACANT FY2025-26 1.0 FTE Associate Engineer CIP RESOURCES 1.0 FTE Assistant Engineer CIP Consultant 9, PM 0.50 FTE 1.0 FTE Sr. Engineer, CIP/Design) 1.0 FTE CIP Consultant 2, PM Assistant Engineer 0.50 FTE 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 3, PM Management Assistant Engineer 0.25 FTE CIP Consultant 5, PM Principal Engineer, CIP 0.10 FTE (0.75 Mng./0.25 Superv.) Engineering Assistant 1.0 FTE Engineering Tech/Inspector Deputy Director/ 1.0 FTE 1.0 FTE CIP Consultant 10, PM Senior Engineer, Engineering Tech/Inspector 1.0 FTE Construction/Inspection City Engineer VACANT Engineering Tech/Inspector Consultant, PM* *5-7 Consultants VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP 1.0 FTE Consultant, Traffic Engineer Principal Engineer, Senior Engineer, Traffic Associate Engineer Assistant Engineer Land Development  Supervisors Professional & Technical Staff Consultants Support Staff Engineering Assistant CIP Consultant 8, PM 0.50 FTE 1.0 FTE CIP Consultant 1, PM Assistant Engineer 0.50 FTE PROPOSED VACANT FY2025-26 1.0 FTE Associate Engineer CIP RESOURCES 1.0 FTE Assistant Engineer CIP Consultant 9, PM 0.50 FTE 1.0 FTE Sr. Engineer, CIP/Design) 1.0 FTE CIP Consultant 2, PM Assistant Engineer 0.50 FTE 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 3, PM Management Assistant Engineer 0.25 FTE CIP Consultant 5, PM Principal Engineer, CIP 0.10 FTE (0.75 Mng./0.25 Superv.) Engineering Assistant 1.0 FTE Engineering Tech/Inspector Deputy Director/ 1.0 FTE 1.0 FTE CIP Consultant 10, PM Senior Engineer, Engineering Tech/Inspector 1.0 FTE Construction/Inspection City Engineer VACANT Engineering Tech/Inspector Consultant, PM* *5-7 Consultants VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP 1.0 FTE Consultant, Traffic Engineer Principal Engineer, Senior Engineer, Traffic Associate Engineer Assistant Engineer Land Development  Supervisors Professional & Technical Staff Consultants Support Staff Engineering Assistant CIP Consultant 8, PM 0.50 FTE 1.0 FTE CIP Consultant 1, PM Assistant Engineer 0.50 FTE PROPOSED VACANT FY2025-26 1.0 FTE Associate Engineer CIP RESOURCES 1.0 FTE Assistant Engineer CIP Consultant 9, PM 0.50 FTE 1.0 FTE Sr. Engineer, CIP/Design) 1.0 FTE CIP Consultant 2, PM Assistant Engineer 0.50 FTE 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 3, PM Management Assistant Engineer 0.25 FTE CIP Consultant 5, PM Principal Engineer, CIP 0.10 FTE (0.75 Mng./0.25 Superv.) Engineering Assistant 1.0 FTE Engineering Tech/Inspector Deputy Director/ 1.0 FTE 1.0 FTE CIP Consultant 10, PM Senior Engineer, Engineering Tech/Inspector 1.0 FTE Construction/Inspection City Engineer VACANT Engineering Tech/Inspector Consultant, PM* *5-7 Consultants VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP 1.0 FTE Consultant, Traffic Engineer Principal Engineer, Senior Engineer, Traffic Associate Engineer Assistant Engineer Land Development  Supervisors Professional & Technical Staff Consultants Support Staff Engineering Assistant CIP Consultant 8, PM 0.50 FTE 1.0 FTE CIP Consultant 1, PM Assistant Engineer 0.50 FTE PROPOSED VACANT FY2025-26 1.0 FTE Associate Engineer CIP RESOURCES 1.0 FTE Assistant Engineer CIP Consultant 9, PM 0.50 FTE 1.0 FTE Sr. Engineer, CIP/Design) 1.0 FTE CIP Consultant 2, PM Assistant Engineer 0.50 FTE 1.0 FTE Associate Engineer 1.0 FTE CIP Consultant 3, PM Management Assistant Engineer 0.25 FTE CIP Consultant 5, PM Principal Engineer, CIP 0.10 FTE (0.75 Mng./0.25 Superv.) Engineering Assistant 1.0 FTE Engineering Tech/Inspector Deputy Director/ 1.0 FTE 1.0 FTE CIP Consultant 10, PM Senior Engineer, Engineering Tech/Inspector 1.0 FTE Construction/Inspection City Engineer VACANT Engineering Tech/Inspector Consultant, PM* *5-7 Consultants VACANT 0.75 FTE Traffic/0.25 FTE CIP 0.5 FTE Traffic/0.5 FTE CIP 1.0 FTE Consultant, Traffic Engineer Principal Engineer, Senior Engineer, Traffic Associate Engineer Assistant Engineer Land Development  FY2025-26 CIP REQUEST • 1.0 FTE Senior Engineer • 1.0 FTE Associate Engineer 36 RECOMMENDATION  Receive Draft FY26 Budget = $34.5 million in new funding requests  Receive CIP Resource Allocation information  Provide feedback on CIP for the budget public hearing on June 10, 2025 38 QUESTIONS 39 PROPOSED FY25-26 MASTER FEE SCHEDULE UPDATE CITY COUNCIL BRIAN ADAM APRIL 22, 2025 AGENDA  Background  Review of changes  Proposed  Upcoming  Recommendation 2 OBJECTIVE  Provide an overview of the proposed Master Fee schedule changes for FY25-26 3 BACKGROUND 2019, Wildan study completed 2024, final increase complete recommending phased increase of fees to recover fully burdened staff time and and most fees indexed to CPI indexing of fees or the Construction Cost Index 4 REVIEW OF PROPOSED CHANGES  Indexed fees:  All staff-time related items increased by CPI-W for the period from February 2024 to February 2025.  Defer changes for fees tied to the Construction Cost Index, e.g. certain planning fees, water and wastewater capacity  Fee Changes  Addition of lower fees to Community Development (Chapter 3)  Removal minor item replacement fee and library card replacement fee for youth younger than 18 (Chapter 6) 5 FUTURE PROPOSED CHANGES  Staff are completing a study to propose changes to capacity charges for water and wastewater.  Staff received a market study on facilities like the RAC and will tentatively propose changes in May. 6 RECOMMENDATION  Hold Public Hearing and adopt a resolution approving the Master Fee Schedule update for Fiscal Year 2025- 26, going into effect on July 1, 2025. 7 QUESTIONS 8 REQUEST FOR REIMBURSEMENT AGREEMENT FROM SAN MATEO COUNTY FOR NEW BART FARE GATES CITY COUNCIL ALEX MCINTYRE APRIL 22, 2025 AGENDA  Background  Recommendation 2 OBJECTIVE  Provide background on the San Mateo County bridge funding to ensure BART fare gates are upgraded  Seek City Council response from San Mateo County’s request to enter into a reimbursement agreement for up to $1,636,364 for new BART fare gates 3 BACKGROUND  The Bay Area Rapid Transit District is a separate regional special purpose transit agency formed in 1957 with its own elected Board of Directors and funding sources. San Mateo County ultimately opted out of the original District.  BART extended train service to the San Francisco Airport in 2003 at which time the San Bruno station was created. 4 BACKGROUND  In 2025, BART initiated its Next Generation Fare Gate project which includes system-wide replacement of fare gates in all BART stations totaling $90+ million.  Total Cost for new fare gates in San Mateo County is over $10.3 million.  On March 28, the County Board of Supervisors unanimously voted to conditionally provide BART with the $10.3 million bridge loan. 5 DISCUSSION  The County Transportation Agency administers Measure W Regional Transit Connection program which could fund the program through a competitive grant. BART has agreed to apply for this grant. 6 DISCUSSION  Timing wise, BART had to purchase the new fare gates by April 1. The RTC Grant award timeline is summer 2025.  San Mateo County agreed to provide bridge funding for the fare gates to be ordered. Any grant received by BART for the program would be reimbursed to the County.  Daly City, Colma, South San Francisco, Millbrae and San Bruno each host BART stations and are therefore being asked to shoulder all or a portion of the costs of the fare gates should the grant not be realized. 7 DISCUSSION  The County has reached out to each of these cities seeking to negotiate and enter into a reimbursement agreement should the RTC competitive grant not be realized.  The County has tentatively and generously offered allowing payback of any funds owed, interest free, up to 10 years. 8 FISCAL IMPACT  San Bruno’s share for BART’s purchase and installation of the 13 fare gates is $1,636,364.  Should BART receive the full RTC grant, then the City has no financial exposure.  If BART receives none or only a portion of the grant request, then the City would owe the difference. 9 RECOMMENDATION  Respond to the Request from the County of San Mateo to Authorize the City Manager to Negotiate a Reimbursement Agreement with the County for Unreimbursed Bridge Funding for the Purchase and Installation of 13 Fare Gates at the San Bruno BART Station in an Amount Not to Exceed $1,636,364 10 QUESTIONS 11