City Council

Tuesday, June 14, 2016 City of San Marcos 1 Civic Center Drive City Council Regular Agenda San Marcos, CA 92069 City Council Chambers 6 PM Regular City Council Meeting Special San Marcos Successor Agency to the San Marcos Redevelopment Agency Meeting Special San Marcos Successor Housing Agency to the San Marcos Redevelopment Agency Meeting Regular Fire Protection District Meeting Special San Marcos Public Financing Authority Meeting Regular San Marcos Public Facilities Authority Meeting Cell Phones: As a courtesy to others, please silence your cell phone or pager during the meeting and engage in conversations outside the Council Chambers. Americans with Disabilities Act: If you need special assistance to participate in this meeting, please contact the City Clerk at (760) 744-1050, ext. 3145. Notification 48 hours in advance will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Assisted listening devices are available for the hearing impaired. Please see the City Clerk if you wish to use this device. Public Comment: If you wish to address the City Council, please complete a “Request to Speak” form. Forms are located at the rear of the Council Chambers. Be sure to indicate which item number you wish to address . Comments are limited to FIVE minutes, unless you meet the requirements of a formal or informal organization and have registered your organization with the City Clerk in advance. Speakers are asked to fill out a “Request to Speak” form and hand it to staff, although provision of a name, address, or other identifying information is optional. The Oral Communication segment of the agenda is for the purpose of allowing the public to address the City Council on any matter NOT listed on the agenda. Speakers are limited to only one opportunity to address the Council under Oral Communications. The Oral Communication segment is split on the agenda and begins with a 15-minute timed segment during which the Council will hear as many speakers as possible. Upon the conclusion of the 15-minute timed segment, any remaining speakers will automatically be called during the continuation of the Oral Communication segment at the end of the agenda. The City Council is prohibited by state law from taking action on items NOT listed on the Agenda. However, they may refer the matter to staff for a future report and recommendation. If you wish to speak under “Oral Communications,” please complete a “Request to Speak” form as noted above. Meeting Schedule and Broadcast Information: Regular City Council meetings are held on the second and fourth Tuesday of each month at 6:00 pm in the Council Chambers. City meetings are broadcast LIVE on San Marcos Community Television (SMTV) on Cox Channel 19, Time Warner Channel 24 and AT&T Channel 99. Meetings are also streamed live and archived online at www.san-marcos.net. Agendas: Agenda packets are available for public inspection 72 hours prior to scheduled meetings at the City Clerk Department located on the second floor of City Hall, 1 Civic Center Drive, San Marcos, during normal business hours. Packet documents are also posted online at www.san-marcos.net. Agenda-related writings or documents provided to a majority of the City Council after distribution of the agenda packet will be available for public inspection at the time of distribution in the City Clerk Department located on the second floor of City Hall, 1 Civic Center Drive, San Marcos, CA during normal business hours. The same materials are also posted online at www.san-marcos.net as time permits. City of San Marcos Page 1 City Council Regular Agenda June 14, 2016 CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION - TAE KIM, SAN MARCOS UNITED METHODIST CHURCH ROLL CALL PROCLAMATIONS AND PRESENTATIONS A. INTRODUCTION OF NEW CITY STAFF - CHRISTIE COATS, REAL PROPERTY MANAGER AND MERCE LECLAIR, CONTRACTS, GRANTS AND PROCUREMENT MANAGER. B. GIRL SCOUT TROOP 1027 - BRONZE AWARD C. MISS TEENAGE CALIFORNIA COMMENDATION CONSENT CALENDAR 1. 16-464 WAIVER OF TEXT. This item is to waive the reading of the text of all ordinances and resolutions introduced and adopted at this meeting. Ordinances and resolutions shall be introduced or adopted by title. Recommendation: WAIVE 2. 16-466 APPROVAL OF MINUTES Recommendation: APPROVE the Special City Council meeting minutes for May 23, 2016, 5 p.m., Special City Council meeting May 24, 2016, 5:30 p.m., and Regular City Council meeting May 24, 2016, 6 p.m. Attachments: 5-23-16S closed session 5-24-16S closed session 5-24-16R 3. 16-467 APPROVAL OF WARRANTS Recommendation: APPROVE City Council, Successor Agency, and Fire Protection District warrants dated 5/31/2016. Attachments: Warrants 06-14-2016 City of San Marcos Page 2 City Council Regular Agenda June 14, 2016 4. TMP-0592 RESOLUTION NO. 2016-8205 - AWARD OF CONTRACT FOR AN AS-NEEDED GENERAL CIVIL ENGINEERING CONSULTANT. Recommendation: ADOPT a resolution awarding contract for as-needed general civil engineering consultant services to Cvaldo Corporation for a not-to-exceed amount of $500,000.00 and a contract duration of three years. Attachments: Resolution - Cvaldo Contract Award 052416 5. TMP-0602 RESOLUTION NO. SHA 2016-019 - APPROVAL OF A COMMITMENT LETTER TO NATIONAL CORE (DEVELOPER) FOR A POTENTIAL REFINANCE AND REHABILITATION OF THE VILLA SERENA AFFORDABLE HOUSING DEVELOPMENT Recommendation: ADOPT a resolution of the City Council acting solely in its capacity as the Successor Housing Agency (SHA) to the San Marcos Redevelopment Agency authorizing the City Manager to sign a commitment letter. Attachments: Affordable Housing - Villa Serena II - Resolution for Bond Refinance Commitment Letter approval on 14 June 2 Affordable Housing - Villa Serena II - GIS exhibit for ENA 9 Sep 2014 Affordable Housing - Villa Serena II - CDLAC Commitment Letter dated June 14, 2016 for Plan B 6. TMP-0603 RESOLUTION NO. SHA 2016-020 - APPROVAL OF A COMMITMENT LETTER TO NATIONAL CORE FOR A REFINANCE AND REHABILITATION OF THE PASEO DEL ORO AFFORDABLE HOUSING DEVELOPMENT Recommendation: ADOPT a resolution of the City Council acting solely in its capacity as the Successor Housing Agency (SHA) to the San Marcos Redevelopment Agency authorizing the City Manager to sign a Commitment Letter Attachments: Affordable Housing - Paseo del Oro - Resolution for Bond Refinance Commitment Letter approval on 14 June 2 Affordable Housing - Paseo del Oro - GIS Exhibit for Staff Report for Commitment Letter 14 June 2016 Affordable Housing - Paseo del Oro - CDLAC Commitment Letter dated June 14, 2016 7. TMP-0604 RESOLUTION NO. SHA 2016-021 - APPROVAL OF FULL APPLICATION FOR THE AFFORDABLE HOUSING & SUSTAINABLE COMMUNITIES PROGRAM FUNDING FOR THE EL DORADO II AFFORDABLE HOUSING PROJECT Recommendation: ADOPT a resolution of the City Council acting solely in its capacity as the Successor Housing Agency (SHA) to the San Marcos Redevelopment Agency approving the submittal of a full joint application for the Affordable Housing & Sustainable Communities (AHSC) Program funding with Orange Housing Development Corporation/C & C Development (Developer) for the El Dorado II affordable housing project and authorizing the City Manager to sign all necessary documents. Attachments: SHA Reso - Full AHSC application Site plan 130501 ElDoradoSITE5 City of San Marcos Page 3 City Council Regular Agenda June 14, 2016 8. TMP-0605 RESOLUTION NO. 2016-8206 - CITY MANAGER EMPLOYMENT AGREEMENT AMENDMENT Recommendation: ADOPT a resolution approving the fourth addendum to the City Manager's employment agreement. Attachments: Resolution - City Manager 4th Addendum to Employment Agreement 6 14 16 4th Addendum to City Manager Employment Agmt 6 14 2016 9. TMP-0606 RESOLUTION NO. 2016-8207 - LEGISLATIVE REPORT Recommendation: ADOPT a resolution taking a position on a pending bill in the State Legislature Attachments: Attachment B: Resolution Attachment A: Status and analysis of pending legislation 10. TMP-0608 RESOLUTION NO. 2016-8208 - SENIOR ACTIVITY CENTER NUTRITION CONTRACT Recommendation: ADOPT a resolution approving the Senior Center Nutrition Contract with Kitchens For Good. Attachments: Resolution Kitchen For Good contract 11. 16-472 RESOLUTION NO. 2016-8209 - LEGAL ADVERTISING FOR FISCAL YEAR 2016/2017 Recommendation: ADOPT a resolution that establishes a contract to provide legal advertising services for the period July 1, 2016 through June 30, 2017. Attachments: resolution 2015-xxxx NOTICE INVITING SEALED BIDS FOR LEGAL ADVERTISING 2016-2017 12. TMP-0613 RESOLUTION NO. 2016-8210 - MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN MARCOS AND THE SAN MARCOS SUPERVISORS’ ASSOCIATION Recommendation: ADOPT a resolution approving a Memorandum of Understanding (MOU) with the San Marcos Supervisors' Association (SMSA) for the period of July 1, 2016 through June 30, 2019 to replace the existing MOU that expires on June 30, 2016. Attachments: Resolution SMSA 2016 2016 SMSA MOU 13. TMP-0614 RESOLUTION NO. 2016-8211 - MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN MARCOS AND THE SAN MARCOS CLASSIFIED MISCELLANEOUS EMPLOYEES’ ASSOCIATION Recommendation: ADOPT a resolution approving a Memorandum of Understanding (MOU) with the San Marcos Classified Miscellaneous Employees' Association (SMCMEA) for the period of July 1, 2016 through June 30, 2019 to replace the existing MOU that expires on June 30, 2016. Attachments: Resolution SMCMEA 2016 2016 SMCMEA MOU City of San Marcos Page 4 City Council Regular Agenda June 14, 2016 ORAL COMMUNICATIONS Speakers are limited to five minutes. Please complete a “Request to Speak” form and place in basket provided. PUBLIC HEARINGS 14. TMP-0600 RESOLUTION NO. 2016-8212- ADOPTING THE CITY’S 2016 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM PROJECTS FOR FISCAL YEAR 2017 TO FISCAL YEAR 2021. Recommendation: ADOPT a resolution to approve the City's 2016 Regional Transportation Improvement Program List of Projects for Fiscal Year 2017 to Fiscal Year 2021. Attachments: ResolutionNo. 2016-XXXX_051216 2016 RTIP Project Summary Report ORAL COMMUNICATIONS - CONTINUED Speakers are limited to five minutes. Please complete a “Request to Speak” form and place in basket provided. NEW BUSINESS 15. TMP-0607 RESOLUTION NOS. 2016-8213, 2016-8214, 2016-8215 - PROPOSED OPERATIONS & MAINTENANCE BUDGET FOR FISCAL YEAR (FY) 2016-17 AND CAPITAL IMPROVEMENT PROJECTS BUDGET FOR FISCAL YEAR (FY) 2016-17 FOR THE CITY OF SAN MARCOS Recommendation: ADOPT the following three resolutions: 1) a resolution approving the Operation & Maintenance Budget for Fiscal Year (FY) 2016-17 and Capital Improvement Projects Budget for Fiscal Year (FY) 2016-17, authorizing the appropriation of the funds from the City Treasury, and adopting the Fiscal Year (FY) 2016-17 classification and compensation schedule; 2) a resolution authorizing the appropriation and transfer of funds for the establishment of an appropriated reserve fund for future expenditures and/or contingencies for Fiscal Year (FY) 2016-17; and 3) a resolution setting the tax rate for Fiscal Year (FY) 2016-17. Attachments: Final Budget Transmittal Letter_FY16 Budget - FY 16-17 - Operations for CC meeting CIP Budget Book Proposed 6.14.16 Resolution 2016-XXXX Adopting Budget 2016-17.docx Exhibit A - Compensation Schedule.pdf Resolution 2016-XXXX Establishing Reserves 2016-17.docx Resolution 2016-XXXX Setting Tax Rate 2016-17.docx REPORTS (INCLUDING AB 1234 REPORTING REQUIREMENTS) 16. 16-468 SAN DIEGO ASSOCIATION OF GOVERNMENTS REPORT (MAYOR DESMOND) Recommendation: Note and File Attachments: SANDAG City of San Marcos Page 5 City Council Regular Agenda June 14, 2016 17. 16-469 NORTH COUNTY TRANSIT DISTRICT REPORT (VICE MAYOR JONES) Recommendation: Note and File. Attachments: NCTD 18. 16-470 LEAGUE OF CALIFORNIA CITIES REPORT (COUNCILMEMBER JABARA) Recommendation: Note and File Attachments: LOCC 19. 16-471 NORTH COUNTY DISPATCH JOINT POWERS AUTHORITY REPORT (COUNCILMEMBER JENKINS) Recommendation: Note and File Attachments: NCDJPA COUNCIL COMMENTARY CLOSED SESSION 20. TMP-0617 CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION [GC§ 54956.9(d) (2)]. Confer with City Attorney, Special Counsel and City Manager regarding potential litigation, one potential action. ADJOURNMENT STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) SS. CITY OF SAN MARCOS ) I, PHILLIP SCOLLICK, CITY CLERK OF THE CITY OF SAN MARCOS, HEREBY CERTIFY THAT I CAUSED THE POSTING OF THIS AGENDA IN THE GLASS DISPLAY CASE AT THE NORTH ENTRANCE OF CITY HALL AND ON THE CITY'S WEBSITE ON JUNE 10, 2016, 5:30 P.M. DATE: JUNE 10, 2016 PHILLIP SCOLLICK, CITY CLERK City of San Marcos Page 6