San Marcos Commission on Children & Youth

Community Services Parks and Recreation Department Commission on Children & Youth Wednesday, November 18, 2015 12:00 pm Regular Meeting Agenda Action or Direction # 1 Call to Order The meeting was called to order at 12:04pm by Michelle Hamilton, sitting in for Daniel Guerrero. 2 Roll Call Members present – Nicole Dray, Michelle Harper, Michelle Hamilton, Stacey Shackleford, Brad Russell, Victor Garza, Suad Hooper, Marty Nelson, Kim Porterfield, Billy Stokes, Stephen Sundquist, Jeff Baergen Members absent – Rodney Cobb, Laura Hernandez, Daniel Guerrero, Others Present – Staff –J. Ramos, V. Van de Ryt Visitors Present – Alex Mylius, Community Action; Juan Miguel Arredondo, SMCISD 3 Citizen Comment Period None at this time. 4 Approval of the Minutes A motion was made by Steven Sundquist to approve the minutes. The motion was seconded by Suad Hooper. Kim Porterfield and Victor Garza abstained. The motion passed. 5 Old Business - Welcome to new Michelle Harper welcomed Nicole Dray, the new SMCISD representative who SMCISD Board Member will be taking over for Gregory Rodriguez. It was also mentioned that Juan Miguel Arredondo was present at the meeting who, pending approval by council, will be taking over for Lupe Costilla on behalf of the SMCISD School Board. 1  Community Services Parks and Recreation Department Commission on Children & Youth Wednesday, November 18, 2015 12:00 pm Regular Meeting A. Data Collection and Assessment Old Business - Subcommittee Billy Stokes reported that the subcommittee had submitted a proposal to the 6 Updates Texas Education Research Center on October 23rd, and it was rejected due to the amount of data that they were requesting. They had originally requested information pertaining from birth through career which would have required a large amount of supplemental data. They will be resubmitting an application in January/February with a request for information primarily focused on Pre-K into third and fourth grade, after which they will be able to request additional data sets. They should hear back in March. Around August, they would like to come up with an executive summary of recommendation on early childhood. B. Resource Mapping Victor Garza reported that the subcommittee has nothing to report, as they have not yet met again since their initial meeting. C. Youth Commission Steering Steven Sundquist reported that they are working to bring back Youth Master Plan alumni and asking them questions to determine what drew them to the process, what impacted them, what changes they made or wanted to make. They will work with the past youth to develop a marketing and recruitment plan to help bring in new youth to the commission. They would like the Commission on Children and Youth to make an official recommendation to City Council that two positions on the Parks Advisory Board be changed to and reserved for youth who are actively enrolled in high school A motion was made by Steven Sundquist that the Commission on Children and Youth make an official recommendation to City Council that they consider a change to the ordinance concerning requirements for service on the Parks Advisory Board. The Commission would like to request to change two of the existing positions to youth positions to be filled by high school-aged residents. The motion was seconded by Billy Stokes. The motion passed unanimously. D. Strategic Planning This subcommittee has not met, but will be meeting soon. 2  Community Services Parks and Recreation Department Commission on Children & Youth Wednesday, November 18, 2015 12:00 pm Regular Meeting 7 Discussion/Recommendation – Jessica Ramos reported that the funding application is ready to be sent out as Review Flow Chart of Application soon as it is approved. The applications will be made available in late Process November, due on February 12th and reviewed by the Vetting Subcommittee who will then bring their recommendations to the March meeting. Allocations will be granted after the March meeting. The Vetting subcommittee will be made up of the Core Four members that hold chairs on the Commission on Children and Youth. (The City of San Marcos, Texas State University, San Marcos CISD, and Hays County) Jessica Ramos started that there is $78,000 available to the Commission, which includes the money that needs to be set aside for Commission Children and Youth lunches and money to be set aside for use by the Youth Commission. The Youth Commission Steering Committee will bring a request for a specific amount of money to be set aside for the Youth Commission at the next Commission meeting. Jessica Ramos will add this to the next agenda. A motion was made by Michelle Harper to remove the first bullet from the press release and the application that stated “be a youth agency defined by the San Marcos Commission on Children and Youth that provides services in the San Marcos area” and to add in a quote from the Mayor. The press release would be approved with those changes. The motion was seconded by Suad Hooper The motion passed unanimously. A motion was made by Victor Garza to approve the Flow Chart of the Application Process as it appears. The motion was seconded by Steven Sundquist. The motion passed unanimously. 3  Community Services Parks and Recreation Department Commission on Children & Youth Wednesday, November 18, 2015 12:00 pm Regular Meeting 8 Discussion/Recommendation – Alex Mylius, a representative from Community Action, made a presentation Presentation on EDI (Early on the Early Development Instrument (EDI) that they received grant funding Development Instrument) to implement. After the presentation, she requested that the Commission on Children and Youth officially endorse the use of the EDI to the school district. A motion was made by Michelle Harper that the EDI receive the full endorsement of the Commission and that $7,000 originally set aside for the ERC project be reallocated for the EDI project. The motion was seconded by Steven Sundquist. Suad Hooper abstained. The motion passed. 9 Discussion/Recommendation – None at this time Agenda Items of Next Meeting 10 Questions and Answers with None at this time Press and Public 11 Adjourn Steven Sundquist made a motion to adjourn the meeting. Jeff Baergen seconded the motion. All members were in favor. Meeting adjourned at 1:27pm. 4