City Council

1000 Gateway Avenue City of San Pablo San Pablo, CA 94806 (510) 215-3000 www.SanPabloCA.gov Meeting Agenda - Final City Council Mayor Arturo M. Cruz Vice Mayor Elizabeth Pabon-Alvarado Councilmember Rita Xavier Councilmember Abel Pineda Councilmember Rich Kinney Monday, May 18, 2020 6:00 PM Council Chambers CLOSED SESSION BEGINS AT 5:00 PM CITY COUNCIL AND STAFF WILL ATTEND VIA TELECONFERENCE This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor’s Emergency Declaration related to COVID-19 and the Governor’s Executive Orders N-25-20 and N-29-20 that allow members of the City Council, City staff and the public to participate and conduct a meeting by teleconference, videoconference or both. In order to comply with public health orders the requirement to provide a physical location for members of the public to participate in the meeting has been suspended. However, the public can participate in the meeting in the following ways: 1. Members of the public can watch or listen to the meeting during Livestream Online at https://www.sanpabloca.gov/1400/City-CouncilLSA-Planning-Comm-AgendasMin 2. Public comments may be submitted by the following ways: a. Via EMAIL to CityClerk@SanPabloCA.gov. Each email must contain in the subject line “public comments – not on the agenda [or] public comments – agenda item #__”. Comments received by 12 noon on Monday, April 6, 2020 will be provided in advance to the City Council and posted online with the agenda materials. b. Via VOICEMAIL at (510) 215-3000. The caller must start the message by stating “public comments – not on the agenda, [or] public comments – agenda item #__,” followed by their comments. Providing a name and method of follow-up if appropriate is requested but not required. Messages received by 12 noon on Monday, April 6, 2020 will be transcribed or summarized to be provided in advance to the City Council and posted online with the agenda materials. City of San Pablo Page 1 Printed on 10/7/2020 City Council Meeting Agenda - Final May 18, 2020 c. During the meeting, the public may provide public comments via email to CityClerk@SanPabloCA.gov, which will be read into the record before Council consideration of the item and will be limited to three (3) minutes. Comments that do not conform to the City Council's rules of decorum may be summarized rather than read verbatim. As allowed by the Brown Act, the Mayor may limit the total time for public comment to facilitate the completion of business on the agenda. The City cannot guarantee that its network and/or the site will be uninterrupted. To ensure that the City Council receives your comments prior to taking action, you are strongly encouraged to submit your comments in writing in advance of the meeting. All comments received by the close of the meeting will be available after the meeting as supplemental materials and will become part of the official meeting record. Please note that all information provided in public comments including phone number called with, email addresses and any other personal information written or stated is subject to disclosure on the broadcast of the video- or tele-conferenced meeting. Comments posted online will not include personal information. In accordance with the Americans with Disabilities Act, persons requiring assistance or auxiliary aids in order to participate should contact the City Clerk's Office at City Hall, 13831 San Pablo Avenue, Building 1, San Pablo, or by calling (510) 215-3000, as soon as possible prior to the meeting. The city will give such requests primary consideration, taking into account undue financial and administrative burdens or fundamental alterations in the city service, program or activity. The full agenda packet may also be viewed on the city website at https://www.sanpabloca.gov/1400/City-CouncilLSA-Planning-Comm-AgendasMin. Copies of this Agenda and non-exempt public records relating to an open session item on this agenda will be available for public view at the City Clerk’s Office, 13831 San Pablo Avenue, Building 1, San Pablo. The full agenda packet may also be viewed on the city website at www.SanPabloCA.gov. Written comments on agenda items shall be submitted by noon the day of the meeting to allow sufficient time for copying and consideration before Council consideration of the agenda item. Written comments exceeding one page must be submitted by 7:30 am the day of the meeting. City of San Pablo Page 2 Printed on 10/7/2020 City Council Meeting Agenda - Final May 18, 2020 ROLL CALL CLOSED SESSION 1. #20-202 CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to California Government Code Section 54956.9(d)(2): Letter dated April 29, 2020 from law firm Cox, Castle Nicholson on behalf of Montevista San Pablo AR, L.P. 2. #20-192 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Govt. Code section 54957.6) AGENCY DESIGNATED REPRESENTATIVES: Matt Rodriguez, Reina Schwartz, Kelly Sessions, Cynthia Kasten, Outside Labor Counsel and Negotiator Kelly Tuffo EMPLOYEE ORGANIZATIONS: Association of Intermediate Employees, Confidential Employees, Contract Employees, Division Managers, Executive Management, San Pablo Police Employees Association; San Pablo Police Employees Association (Management Unit); and Operating Engineers Local Union No. 3, AFL-CIO Reconvene to Regular Session (approx. 6:00 pm) PLEDGE OF ALLEGIANCE ROLL CALL As previously announced, this meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID -19 and the Governor's Executive Orders N-25-20 and N-29-20 that allows members of the City Council, City Staff and the public to participate and conduct a meeting by teleconference, video-conference or both. In order to comply with public health orders the requirement to provide a physical location for members of the public to participate in the meeting has been suspended. ORAL COMMUNICATIONS This is the time for comments on any item within the Council ’s subject matter jurisdiction, if such item is NOT listed on tonight’s agenda. The Council may not engage in discussion or take action on any item that is not specifically listed on the agenda. Any public comments received prior to tonight's meeting will be read out loud and be subjected to three (3) minutes allotted time. PRESENTATIONS 3. #20-203 PRESENTATION OF A GENERAL INFORMATION UPDATE FROM CONTRA COSTA COUNTY SUPERVISOR JOHN GIOIA, FIRST DISTRICT Recommendation: Receive and file presentation City of San Pablo Page 3 Printed on 10/7/2020 City Council Meeting Agenda - Final May 18, 2020 4. #20-167 PRESENTATION AND UPDATE OF NEW CITY HALL TIME CAPSULE PROJECT Recommendation: For Informational Purposes Only CITY MANAGER REMARKS CONSENT CALENDAR The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately. MINUTES 5. #20-166 MINUTES OF THE MEETING OF APRIL 20, 2020 AND APRIL 27, 2020 Recommendation: Approve PERIODIC REPORTS 6. #20-191 INVESTMENT REPORT/TREASURER’S REPORT FOR MONTH OF APRIL 2020 Recommendation: Receive and file 7. #20-198 VENDOR CHECK REGISTER REPORT FOR THE MONTH OF APRIL 2020 Recommendation: Approve PROCLAMATIONS 8. #20-195 REQUEST FOR ISSUANCE OF PROCLAMATION RECOGNIZING THE WEEK OF MAY 17-23, 2020 AS NATIONAL PUBLIC WORKS WEEK Recommendation: Approve MISCELLANEOUS 9. #20-185 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUB-AWARDEE AGREEMENT WITH THE SAN FRANCISCO ESTUARY INSTITUTE FOR TECHNICAL SERVICES IN THE DEVELOPMENT OF A WATER QUALITY ALTERNATIVE COMPLIANCE PROGRAM AS PART OF THE REGIONAL ALTERNATIVE COMPLIANCE FOR A SUSTAINABLE BAY PROJECT IN THE AMOUNT OF $80,000 Recommendation: Adopt Resolution City of San Pablo Page 4 Printed on 10/7/2020 City Council Meeting Agenda - Final May 18, 2020 10. #20-190 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE APPROPRIATION OF $100,000 FROM THE FY 2019/20 GENERAL FUND DESIGNATED RESERVES (SOIL STORAGE- WILDCAT CREEK TRAIL PROJECT) FOR IMPLEMENTATION OF THE GIS PROJECT (No. 0953) Recommendation: Adopt Resolution 11. #20-193 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO ACCEPTING THE FINAL REPORT FROM KITTELSON AND ASSOCIATES FOR THE SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM (SSARP) PROJECT (SPA-INT) AND DEEMING THE PROJECT AS COMPLETE Recommendation: Adopt Resolution 12. #20-199 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO APPROVING AN APPLICATION TO THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR 2020 LOCAL EARLY ACTION PLANNING (LEAP) GRANTS PROGRAM GRANT AND ACCEPTANCE OF GRANT FUNDS Recommendation: Adopt Resolution ****END OF CONSENT CALENDAR*** RESOLUTIONS 13. #20-188 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO, CALIFORNIA EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO NOVEL CORONAVIRUS (COVID-19) AND CONFIRMING THE ACTIONS TAKEN BY THE DIRECTOR OF EMERGENCY SERVICES Recommendation: Adopt Resolution ITEMS FOR DISCUSSION 14. #20-189 RESOLUTION ADOPTING A POLICY ON THE DISPLAY OF FLAGS AT CITY FACILITIES Recommendation: Approve Resolution adopting a Policy on the Display of Flags at City Facilities after providing guidance on the points described further in the staff report. 15. #20-204 USE OF FUND BALANCE AND DEPLETION OF GENERAL FUND RESERVES FOR FUTURE BUDGET DEFICIT PLANNING DURING ECONOMIC RECOVERY PERIOD FROM COVID-19 IMPACTS Recommendation: 1. Receive presentation; and 2. Provide any policy direction by majority vote via minute action to the City Manager. SUPPLEMENTAL AGENDA MATERIAL (IF ANY) City of San Pablo Page 5 Printed on 10/7/2020 City Council Meeting Agenda - Final May 18, 2020 16. #20-208 MATERIALS SUBMITTED AFTER PUBLICATION OF THE AGENDA WILL BE APPENDED AFTER THE COUNCIL MEETING. MAYOR AND CITY COUNCIL ASSIGNMENTS REPORTS (Approved by Resolution 2020-011) Informational reports from Councilmember representatives to the following committees, commissions and organizations; brief reports on meetings attended at the expense of the City or Agency, as required by Government Code section 53232.3(d) (AB 1234); and other reports regarding items of general interest to the City Council. The City Council may take action on other items of interest that are specifically agendized herein: (a) Mayor Arturo Cruz Memberships: Contra Costa Mayors' Conference (Primary); San Pablo Community Grant Foundation Board (Member); West County Mayors & Supervisors Association (Primary) Standing Committees: Community Services; Economic Development, Housing & Project Management; Public Safety Ad-Hoc Subcommittee: Casino San Pablo/Lytton Tribe; New Police Department HQ/RTC; Smart City Initiative (5G Technology Projects); Emergency Preparedness & EOC Activities for CY 2020 (b) Vice Mayor Elizabeth Pabon-Alvarado Memberships: Contra Costa Mayors Conference (Alternate); Association of Bay Area Governments (Primary); League of CA Cities East Bay League Division (Alternate); Sister City Manzanillo Committee (Alternate); Marin Clean Energy Board of Directors (Primary); West County Mayors & Supervisors Association (Alternate) Standing Committee: Budget, Fiscal & Legislative Ad-Hoc Subcommittee: Casino San Pablo/Lytton Tribe; Emergency Preparedness & EOC Activities for CY 2020 (c) Councilmember Rita Xavier Memberships: League of CA Cities East Bay League Division (Primary); San Pablo Community Grant Foundation (Member); West County Integrated Waste Management/RecycleMore JPA (Alternate); West Contra Costa Transportation Advisory Committee (Primary); CCTA Richmond Steering Committee Community-Based Transportation Plan (CBTP) (Primary); Association of Bay Area Governments (Alternate) Standing Committees: Public Safety Ad-Hoc Subcommittee: New Police Department HQ/RTC Project (d) Councilmember Abel Pineda Memberships: West County Integrated Waste Management/RecycleMore JPA (Primary); West Contra Costa Transportation Advisory Committee (Alternate) Standing Committees: Budget, Fiscal & Legislative; Community Services Ad-Hoc Subcommittees: Smart City Initiative (5G Technology Projects) (e) Councilmember Rich Kinney Memberships: San Pablo Economic Development Corporation Board of Directors (City Council Appointee) Standing Committee: Economic Development, Housing & Project Management Ad-Hoc Subcommittee: None ADJOURNMENT Adjourn to Monday, June 1, 2020 at 6:00 pm. City of San Pablo Page 6 Printed on 10/7/2020