City Council

Council Chambers City of San Pablo 1000 Gateway Avenue San Pablo, CA 94806 (510) 215-3000 Meeting Agenda www.SanPabloCA.gov City Council Mayor Patricia Ponce Vice Mayor Arturo Cruz Councilmember Elizabeth Pabon-Alvarado Councilmember Rita Xavier Councilmember Abel Pineda Monday, June 17, 2024 6:00 PM City Council Chambers Members of the public may view this meeting online by using this URL https://us02web.zoom.us/j/83708212256 CITY COUNCIL/LOCAL SUCCESSOR AGENCY *IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* NOTICE: Members of the public are invited to attend the meeting in-person at Council Chambers. Members of the public may also view the meeting on online at https ://us02web.zoom.us/j/83708212256 or during livestream online at https://sanpablo.legistar.com/Calendar.aspx. Please note the following temporary change to the City's public comment procedures: Public comment by zoom or telephone will not be accepted. Public comment may be provided only in -person in Council Chambers or via email as set forth below. PUBLIC COMMENT: At each meeting, the public has the opportunity to address the City Council on items appearing on the agenda and, for items not appearing on the agenda but within the purview of the City Council, during ORAL COMMUNICATIONS . Persons addressing the Council must limit their remarks to three (3) minutes unless an extension or decrease of time is set. As allowed by the Brown Act, the Mayor may limit the total time for public comments to facilitate the completion of business on the agenda. • IN-PERSON PUBLIC COMMENT: Any person wishing to make such address Council should first complete and deliver a "Speaker Form" available at the speaker's podium and submit it to the City Clerk identifying the agenda item. The Mayor will invite you to speak at the appropriate time when the matter is being considered. • WRITTEN PUBLIC COMMENT: Public comments may also be submitted via email to CityClerk@SanPabloCA .gov. Each email must contain in the subject line "PUBLIC COMMENTS NOT ON THE AGENDA" [or] "PUBLIC COMMENTS AGENDA ITEM No.__”. Written comments received by 12:00 noon on the day of the meeting will be provided in advance to the City Council and posted online with the agenda materials. During the meeting, the public may provide written public comments via email to CityClerk@SanPabloCA.gov. All written comments received after noon the day of the meeting will not be read out loud and will be provided directly to the members upon receipt and distributed with supplemental materials following the meeting. Please note that all information provided in public comments, including email addresses and any other personal information written or stated, is subject to disclosure on the broadcast of the video- or tele-conferenced meeting. City of San Pablo Page 1 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 AGENDA MATERIALS Copies of this Agenda and non-exempt public records relating to an open session item on this Agenda will be available for public view at the City Clerk’s Office, 1000 Gateway Avenue, San Pablo. The full agenda packet may also be viewed on the City website at https://www.sanpabloca.gov/1400/City-CouncilLSA-Planning-Comm- AMERICANS WITH DISABILITIES ACT: In accordance with the Americans with Disabilities Act and Brown Act, individuals with disabilities requiring reasonable accommodations, including auxiliary aids or services, in order to participate in the meeting should submit a completed Meeting Accommodation Request Form by email to CityClerk@SanPabloCA .gov, with “Accommodation Request” listed in the subject line of the email. Alternatively, completed Meeting Accommodation Request Forms may be submitted to the City Clerk's Office at City Hall, 1000 Gateway Avenue, San Pablo, CA 94806. Meeting Accommodation Request Forms may be found at https://www.sanpabloca.gov/DocumentCenter/View/15988/FRM-Meeting-Accommodation-Request-Form-FINAL-020 823, or requested by email to CityClerk@SanPabloCA.gov, or by phone at (510) 215-3000. Meeting accommodation requests should be submitted to the City as soon possible. The City will attempt to resolve before the meeting begins all accommodation requests received by 10 a.m. on the day of the meeting CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON CLOSED SESSION ORAL COMMUNICATIONS This is the time for comments on any item within the Council ’s subject matter jurisdiction, if such item is NOT listed on tonight’s agenda. The Council may not engage in discussion or take action on any item that is not specifically listed on the agenda. Your item may be referred to city staff for investigation, report or placement on a future agenda. Persons addressing the Council are required to limit their remarks to three (3) minutes unless an extension or decrease of time is ordered. Please file your name and address with the City Clerk on forms available at the speaker’s podium. CEREMONIAL MATTERS PRESENTATIONS 1. 24-065 BI-ANNUAL UPDATE FROM SAN PABLO YOUTH COMMISSION (SPYC). Recommendation: For Informational Purposes Only CITY MANAGER REMARKS CONSENT CALENDAR The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately. City of San Pablo Page 2 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 CLAIMS 2. 24-216 CONSIDER DENYING LIABILITY CLAIM OF ABASI BUFORD AND NAILAH BUFORD (DOL 4/28/24) CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Deny the claim per the recommendation of the Municipal Pooling Authority (MPA), the City's joint risk pool. PERIODIC REPORTS 3. 24-075 CONSIDER APPROVING VENDOR CHECK REGISTER REPORT FOR THE MONTH OF MAY 2024 CEQA: This is not a project as defined by CEQA. Recommendation: Approve by Minute Order 4. 24-223 CONSIDER RECEIVING AND ACCEPTING THE INDEPENDENT CITIZENS’ OVERSIGHT COMMITTEE REPORTS FOR PERIOD ENDING JUNE 30, 2023 FOR MEASURE S (FORMERLY MEASURE Q) AND MEASURE K TRANSACTION & USE SALES TAX. CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Receive and File Report by Minute Action BOARDS AND COMMISSIONS 5. 24-098 CONSIDER ADOPTING RESOLUTION APPOINTING TWELVE COMMISSIONERS TO THE SAN PABLO YOUTH COMMISSION CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution CITY COUNCIL AUTHORIZATION 6. 24-218 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 5, 2024, REQUESTING AND CONSENTING TO CONSOLIDATION OF ELECTIONS, AND SETTING SPECIFICATIONS OF THE ELECTION ORDER CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution City of San Pablo Page 3 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 7. 24-229 CONSIDER ADOPTING RESOLUTIONS OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AND THE SAN PABLO LOCAL SUCCESSOR AGENCY BOARD APPROVING AND ADOPTING AN INVESTMENT POLICY FOR FISCAL YEAR 2024-25 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution 8. 24-143 CONSIDER ADOPTING A RESOLUTION AUTHORIZING THE WAIVER OF FEES FOR USE OF THE RUMRILL SPORTS PARK KIOSK, AND A TWO-THIRDS (2/3) REDUCED FEE AT RUMRILL SPORTS PARK FOR FIELDS 1 AND 2 FOR THE SAN PABLO UNITED YOUTH SOCCER CLUB FOR THE 2024 SUMMER/FALL SEASON CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution 9. 24-146 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE WAIVER OF FEES FOR USE OF DAVIS PARK SPORTS FIELDS AND CONCESSION STAND FOR THE SAN PABLO COWBOYS YOUTH ASSOCIATION FOR THE 2024 SUMMER / FALL SEASON CEQA: The proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution 10. 24-224 CONSIDER ADOPTING A RESOLUTION AMENDING AND ADOPTING THE CITY’S CLASSIFICATION AND COMPENSATION PLAN AND ORGANIZATIONAL CHART FOR FISCAL YEAR 2024-25 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution 11. 24-221 CONSIDER ADOPTING RESOLUTION (1) APPROVING RECOMMENDATIONS FOR TEAM FOR YOUTH GRANT PROGRAM AWARDS FOR FISCAL YEARS 2024-25 THROUGH 2026-27, AND (2) AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT AGREEMENTS / CONTRACTS WITH ELIGIBLE AGENCY PROVIDERS FOR TEAM FOR YOUTH PROGRAMS FOR A TOTAL AMOUNT NOT TO EXCEED $2,279,250 FOR ALL CONTRACTS FOR FISCAL YEARS 2024-25 THROUGH 2026-27 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution City of San Pablo Page 4 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 12. 24-222 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A SECOND AMENDMENT TO THE AGREEMENT FOR CONSULTING SERVICES WITH CIRCLEUP EDUCATION FOR DIVERSITY, EQUITY, AND INCLUSION CONSULTING SERVICES FOR A TOTAL AMOUNT NOT TO EXCEED $74,336 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution 13. 24-232 CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE PURCHASE OF ROOFING MATERIALS USING A COOPERATIVE PURCHASING PROGRAM ESTABLISHED BY THE STATE PURSUANT TO THE SAN PABLO MUNICIPAL CODE SECTION 3.16.110 (E) FOR THE COMMUNITY CENTER ROOF REPLACEMENT PROJECT (0107) (“PROJECT”) IN AN AMOUNT NOT TO EXCEED $176,920 WITH AN APPROXIMATE 15% CONTINGENCY FOR A TOTAL AUTHORIZATION NOT TO EXCEED $203,500 AND (2) APPROPRIATING FUNDS FROM THE BUILDING & FACILITIES MAINTENANCE RESERVE FUND (FUND 130) TO THE PROJECT CEQA: This project is categorically exempt from environmental review pursuant to CEQA Guidelines Section 15301, Existing Facilities, as it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The CEQA Notice of Exemption will be filed following award. Recommendation: Adopt Resolution 14. 24-233 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SKY ELEMENTS, LLC, FOR A DRONE SHOW SERVICE FOR THE 4TH OF JULY MULTI-CULTURAL CELEBRATION IN AN AMOUNT NOT TO EXCEED $120,000 OVER THREE (3) FISCAL YEARS, EFFECTIVE JULY 1, 2024 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution City of San Pablo Page 5 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 15. 24-235 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH CONSTANCE RIEDINGER DBA RIEDINGER CONSULTING FOR FORENSIC SCHEDULING CONSULTING SERVICES, INCREASING MAXIMUM COMPENSATION BY $25,000, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $75,000 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution 16. 24-226 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO APPROVING SENATE BILL 1 (SB1) ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING AND PROJECT LIST FOR FISCAL YEAR 2024-25 TO BE COMPRISED OF THE GIANT ROAD PAVEMENT REHABILITATION PROJECT (0601) AND THE SAN PABLO DAM ROAD I-80 GATEWAY IMPROVEMENTS PROJECT (0605) CEQA: Generating the list of SB1 funded projects is not a project as defined by CEQA. As the projects are developed, each will be assessed regarding CEQA requirements prior to construction. Recommendation: Adopt Resolution 17. 24-228 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW AGREEMENT WITH LIEBERT CASSIDY WHITMORE FOR LEGAL SERVICES IN THE AREAS OF LABOR NEGOTIATIONS AND EMPLOYMENT LAW IN AN AMOUNT NOT TO EXCEED $240,000 OVER TWO (2) FISCAL YEARS, EFFECTIVE JULY 1, 2024 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution 18. 24-231 CONSIDER ADOPTING RESOLUTIONS APPROVING FY 2024-25 FINAL GRANT AWARDS FOR THE ANNUAL SAN PABLO COMMUNITY FOUNDATION GRANT PROGRAM AND ACCEPTING AND APPROPRIATING $45,000 IN EXTERNAL FUNDING FROM THREE SOURCES TO THE FY 2024-25 CITY COUNCIL COMMUNITY EVENTS BUDGET TO FULLY FUND THE FY 2024 25 PROGRAM FOR A TOTAL PROGRAM APPROPRIATION OF $100,000 IN ONE-TIME GRANT DISBURSEMENTS CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolutions City of San Pablo Page 6 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 19. 24-238 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDED SUBLEASE SUPPLEMENT NO. 7 BY AND BETWEEN THE CITY OF SAN PABLO AND CONTRA COSTA COUNTY FOR A TOTAL OF 52 HOURS PER WEEK OF LIBRARY SERVICES RENDERED AT THE SAN PABLO LIBRARY FOR FISCAL YEAR 2024-25 AT A COST OF $122,250, INCLUDING NEW 5-YEAR SPECIALIZED LEASED EQUIPMENT COST ALLOCATION OF $20,549, FOR A COMBINED TOTAL COST OF $142,799 CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution * * * END OF CONSENT CALENDAR * * * PUBLIC HEARINGS 20. 24-093 CONDUCT PUBLIC HEARING AND CONSIDER AN ORDINANCE AMENDING THE SAN PABLO SPECIFIC PLAN CHAPTER 2: LAND USE, TABLE 2-2, LAND USE STANDARDS BY CLASSIFICATION, FOOTNOTE 6, REGARDING DRIVE-THROUGH FACILITIES FOR FAST SERVICE, FULL SERVICE, AND GENERAL RESTAURANTS IN THE RESIDENTIAL MIXED USE, MIXED USE CENTER NORTH, MIXED USE CENTER SOUTH, COMMERCIAL MIXED USE, NEIGHBORHOOD COMMERCIAL AND REGIONAL COMMERCIAL DISTRICTS AND FOR COFFEE SHOPS/CAFES IN THE RESIDENTIAL MIXED USE AND MIXED USE CENTER NORTH AND SOUTH DISTRICTS CEQA: This project is categorically exempt from environmental review under the California Environmental Quality Act Guidelines Section 15061(b) (3) General Rule with no potential for causing a significant effect on the environment. Recommendation: Conduct public hearing; waive first reading; introduce Ordinance 21. 24-225 CONDUCT PUBLIC HEARING AND CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) CONFIRMING THE DIAGRAM AND ASSESSMENTS AS SET FORTH IN THE ENGINEER’S REPORT, AS AMENDED, WITHIN SAN PABLO STREET LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT NO. 1982-1 FOR FISCAL YEAR 2024-25; (2) DIRECTING THE CITY CLERK TO FILE DIAGRAM AND ASSESSMENTS WITH THE COUNTY AUDITOR NO LATER THAN AUGUST 10, 2024; AND (3) LEVYING ASSESSMENTS CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution City of San Pablo Page 7 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 CITY COUNCIL DISCUSSION/CONSIDERATION 22. 24-234 CONSIDER ADOPTING RESOLUTION APPROVING THE ADOPTION OF THE ECONOMIC DEVELOPMENT STRATEGY AND AUTHORIZING STAFF TO PROCEED WITH THE IMPLEMENTATION ACTION STEPS TO ADVANCE PROGRAMS AND POLICIES THAT PROMOTE JOB CREATION, REDEVELOPMENT, AND ECONOMIC DIVERSIFICATION CEQA: This proposed action is not a project as defined by CEQA. Recommendation: Adopt Resolution SUPPLEMENTAL MATERIALS (IF ANY) 23. 24-027 MATERIALS SUBMITTED AFTER PUBLICATION OF THE AGENDA WILL BE APPENDED AFTER THE COUNCIL MEETING. THIS IS NOT AN ACTION ITEM BUT MERELY A MECHANISM FOR MATERIALS SUBMITTED AFTER PUBLICATION OF THE AGENDA TO BE APPENDED TO THE PUBLISHED AGENDA AFTER THE COUNCIL MEETING. MAYOR AND CITY COUNCIL ASSIGNMENTS REPORTS (Approved by Resolution 2022-013) Informational reports from Councilmember representatives to the following committees, commissions and organizations; brief reports on meetings attended at the expense of the City or Agency, as required by Government Code section 53232.3(d) (AB 1234); and other reports regarding items of general interest to the City Council. The City Council may take action on other items of interest that are specifically agendized herein: (a) Mayor Patricia Ponce Assignment/Memberships: Contra Costa Mayors’ Conference (Primary); West Contra Costa Mayors’ & Supervisors’ Association (Primary); League of CA Cities East Bay League Division (Alternate); Marin Clean Energy Board of Directors (Alternate); San Pablo Economic Development Corporation Board of Directors (City Council Appointee); Sister City Manzanillo Future Board Member Designation (Primary); City Auditor Review of City Financial Statements (Alternate); Standing Committees: Budget, Fiscal & Legislative; Economic Development, Housing & Project Management Ad-Hoc Subcommittees: Casino San Pablo/Lytton Tribe (b) Vice Mayor Arturo Cruz Assignment/Memberships: Association of Bay Area Governments (Alternate); Contra Costa Mayors’ Conference (Alternate); West Contra Costa Mayors’ & Supervisors’ Association (Alternate); San Pablo Community Grant Foundation Board (Member); Standing Committees: Budget, Fiscal & Legislative; Public Safety Ad-Hoc Subcommittees: Smart 5G Policy Projects; External & Internal Technology Feasibility Projects (c) Councilmember Elizabeth Pabon-Alvarado Assignment/Memberships: Marin Clean Energy Board of Directors (Primary); City Auditor Review of City Financial Statements (Primary); Standing Committees: Budget, Fiscal & Legislative; Public Safety Ad-Hoc Subcommittees: City of San Pablo Page 8 Printed on 6/13/2024 City Council Meeting Agenda June 17, 2024 (d) Councilmember Rita Xavier Assignment/Memberships: Association of Bay Area Governments (Primary); League of CA Cities East Bay League Division (Primary); San Pablo Community Grant Foundation Board (Member); West County Integrated Waste Management/Recyclemore JPA Authority (Primary); West Contra Costa Transportation Advisory Committee (Primary); Standing Committees: Public Safety Ad-Hoc Subcommittees: Solid Waste & Recycling Agreements, Programs and Services (e) Councilmember Abel Pineda Assignment/Memberships: West County Integrated Waste Management/Recyclemore JPA Authority (Alternate); West Contra Costa Transportation Advisory Committee (Alternate); Standing Committees: Community Services Ad-Hoc Subcommittees: Casino San Pablo/Lytton Tribe; Smart 5G Policy Projects; Solid Waste & Recycling Agreements, Programs and Services; External & Internal Technology Feasibility Projects ADJOURNMENT Adjourn to Monday, July 1, 2024 at 6:00 pm. City of San Pablo Page 9 Printed on 6/13/2024