City Council

MINUTES Sand Springs City Council Regular Meeting April 26, 2010 Room #211 6:00 p.m. Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Robert L. Walker (22-0) Vice Mayor Mike Burdge (22-0) Councilman Michael Phillips (22-0) Councilman Dean Nichols (22-0) Councilman Harold G. Neal (22-0) Councilman Brian Jackson (22-0) Councilman Ward Sherrill (22-0) ALSO PRESENT: City Manager Douglas J. Enevoldsen Assistant City Manager Kevin Nelson City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in a regular session on April 26, 2010 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 4:55 p.m. on April 22, 2010 on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Walker called the meeting to order at the noted time of 7:01 p.m. 2. Roll Call Mayor Walker called for an individual roll call with members replying in the following manner: Mr. Phillips, here; Mr. Nichols, here; Mr. Jackson, here; Mr. Burdge, here; Mr. Walker, here; Mr. Neal, here; Mr. Sherrill, here.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 2 3. Invocation Following Roll Call, Councilman Sherrill delivered the invocation. 4. Pledge of Allegiance Following the Invocation, Mayor Walker led the Pledge of Allegiance. 5. Consent Agenda Mayor Walker informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Walker noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Walker requested if Council had questions or needed clarification on any consent agenda item. There being none, Mayor Walker requested if Council had items to be removed from the Consent Agenda. Councilman Phillips requested Consent Agenda Item No. 5C be considered separately. A motion was made by Councilman Phillips and seconded by Mayor Walker to pass Consent Agenda Item No. 5C to the May 24, 2010 meeting as an Executive Session item due to this item dealing with terrorism and City facilities. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. Mayor Walker requested a motion regarding Consent Agenda Items 5A, 5B, 5D, and 5E. A motion was made by Vice Mayor Burdge and seconded by Councilman Neal to approve the Consent Agenda Items 5A, 5B, 5D, and 5E, as follows: A. The minutes of the April 12, 2010 regular meeting of the Sand Springs City Council. B. The monthly Transfers of Funds.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 3 D. The authorization which confirms the Sales Contract and Transfer of Real Property from the City of Sand Springs to the Sand Springs School District and authorization for the Mayor and City Clerk to execute all documents necessary for the conveyance. E. The authorization of an expenditure to Abraham Generator Sales Company in the amount of $77,000.00 for purchase of a used 750KW generator (includes transfer switch and shipping) for the Water Treatment Plant. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill. The motion carried 7-0-0. 6. John M. Hess Outstanding Citizenship Award Mayor Walker informed Council of the consideration for the 2010 Eighth Annual John M. Hess Outstanding Citizenship Award Recipient. It was noted that M. David Riggs received the most recommendations. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that M. David Riggs be recognized at the 2010 Eighth Annual John M. Hess Outstanding Citizenship Award Recipient. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. 7. Election of Trustees – Oklahoma Municipal Assurance Group Mayor Walker informed Council of the casting of their vote for election of two (2) members of the Board of Trustees of the Oklahoma Municipal Assurance Group for three-year terms commencing July 1, 2010. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that votes be cast for Michael Bailey, City Clerk/Treasurer of the City of Bartlesville and Rebecca Byers, Finance Director the City of Bixby for the Board of Trustees of the Oklahoma Municipal Assurance Group for three-year terms commencing July 1, 2010.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 4 Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 8. Consideration of Agreements for Employee Benefits FY2011 Kevin Nelson, Assistant City Manager, provided a brief overview of the proposed Employee Benefits for FY2011. Dason Gwartney, of Tedford Insurance, provided a brief overview of the solicitation of quotes for said benefits, as well as an overview of national insurance trends. A. Group Life Insurance Kevin Nelson, Assistant City Manager, requested Council’s renewal/approval of group life insurance plan for City employees provided through Standard Life Insurance. It was noted the Agreement is effective for July 1, 2010 through June 30, 2011. A motion was made by Councilman Phillips and seconded by Councilman Sherrill that the requested renewal/approval of group life insurance plan for City employees provided through Standard Life Insurance, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. B. Group Health Insurance Kevin Nelson, Assistant City Manager, requested Council’s renewal/approval of group health plan for City employees provided through Community Care. The proposed plan would only provide the HMO plan. It was noted that currently only six (6) employees have the POS plan. It was noted the Agreement is effective for July 1, 2010 through June 30, 2011. Councilman Nichols inquired as to the low percentage of savings due to the elimination of the health POS plan and the effect on the employees.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 5 Dason Gwartney, of Tedford Insurance, provided a comparison on the two plans, noting both plans have the same network, but indicated the POS allows the employee to go outside of the network, but that to date none have exercised that option. Following discussion a motion was made by Councilman Phillips and seconded by Councilman Sherrill that the requested renewal/approval of group health plan for City employees provided through Community Care, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. C. Group Dental Insurance Kevin Nelson, Assistant City Manager, requested Council’s renewal/approval of group dental plan for City employees provided through Delta Dental. It was noted the Agreement is effective for July 1, 2010 through June 30, 2011. A motion was made by Councilman Neal and seconded by Vice Mayor Burdge that the requested renewal/approval of group dental plan for City employees provided through Delta Dental, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. 9. City Manager Vacancy – Resolution No. 10-18 David Weatherford, City Attorney, requested Council’s approval of Resolution No. 10-18, a Resolution of the City Council concerning the hiring process for a City Manager, Establishing Policies, procedures and deadlines for said hiring. David Weatherford, City Attorney, provided a brief overview of the proposed process and deadliness. Dick Ford, 1206 East 9th Street, Sand Springs, expressed concern with the requirement for 7-10 years of progressive management experience in municipal government requirement.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 6 Councilman Phillips stated the advertisement stated the “ideal” candidate for would have a minimum of 7-10 years progressive management experience in municipal government, not necessarily a requirement of the position. Kevin Nelson, Assistant City Manager, stated the Council is responsible for the hiring/terminating of the City Manager, however, citizens are encouraged to provided input of their ideal of a City Manager (i.e. education/work requirements, etc.) to their respective Council member, in writing, and including their name, address, and contact information so that the same information could be made available to each Council member. Councilman Nichols noted the need for confidentiality for the applicants. Councilman Phillips expressed concern with having the appointment of an Interim City Manager on the May 10, 2010 Council agenda, due to the need for an Executive Session during the traditional Inaugural Ceremony. Following discussion a motion was made by Mayor Walker and seconded by Vice Mayor Burdge that the requested approval of Resolution No. 10-18, a Resolution of the City Council concerning the hiring process for a City Manager, Establishing Policies, procedures and deadlines for said hiring, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 10. Keystone Corridor – Sale of Property David Weatherford, City Attorney, requested Council’s approval of an Agreement for Purchase and Sale of the Power House property to Spring Loaded Brewing Company, LLC, for the development of a restaurant and retail site. A motion was made by Vice Mayor Burdge and seconded by Councilman Sherrill that the requested approval of an Agreement for Purchase and Sale of the Power House property to Spring Loaded Brewing Company, LLC, for the development of a restaurant and retail site, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 7 11. Main Street Improvements – Preliminary Design Presentation Derek Campbell, Public Works Director, introduced Kevin Kriewall and Bruce Rothell of Craig & Keithline Engineering. Kevin Kriewall provided a presentation of the preliminary design for the Main Street Improvements Project. It was noted that the Public Works Advisory Committee reviewed this item on April, 20, 2010. It was also noted that this was an information-only item with no action requested or required by Council. 12. Case Community Center Policy Update Jeff Edwards, Facilities Manager, requested Council’s acceptance of the proposed modifications to the existing Case Community Center Policy Handbook. It was noted the proposed modifications include revised rental fees structure and a proposed Case Card-Membership card and fees structure. The Parks Advisory Board reviewed this item at the March 1, 2010 meeting and voted 6-0-0 in favor of the proposed modifications. Councilman Nichols requested clarification of an area user and residential user. Jeff Edwards, Facilities Manager, indicated that residential users are residents live within the City of Sand Springs fence line and area users live outside the fence line. Councilman Phillips requested further clarification for the residential user in regards to fence line or city limits line. Jeff Edwards, Facilities Manager, stated that if the resident provides a Sand Springs utility bill, then they are considered a residential user. Councilman Phillips requested a modification to the wording on Page 12, Section “B”, bullet point 10, adding the wording: “per household” following the word Residents, as well as a correction to Page 14, Section 2 Item 3) B.2 changed to Item 3) C; and Page 15, Section 7, Item 4) E changed to Item 4) D. Following discussion a motion was made by Vice Mayor Burdge and seconded by Councilman Neal that the requested acceptance of the proposed modifications to the existing Case Community Center Policy Handbook, as further modified by adding the wording “per household” following the work Residents on Page 12,  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 8 Section B, Bullet Point 10; changing the Item number to 3) C on Page 14, Section 2 Item 3) B.2; and changing the Item number to 4) D on Page 15, Section 7, Item 4) E., be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. Following Item No. 12, Mayor Walker moved to Item No. 14. 14. Public Hearing – Fiscal Year 2011 Budget A. Public Hearing Mayor Walker declared and opened the Public Hearing for the purpose of receiving citizen input concerning the proposed Fiscal Year 2011 Budget for the City of Sand Springs. There being no one signed in or indicating they would like to speak, Mayor Walker closed the Public Hearing. B. Resolution No. 10-17 City Manager Douglas J. Enevoldsen requested Council’s adoption of Resolution No. 10-17, a resolution of the City of Sand Springs, Oklahoma, adopting the Budget for Fiscal Year 2011. City Manager Douglas J. Enevoldsen provided a PowerPoint presentation regarding the proposed FY2011 Budget. Councilman Phillips requested a modification to the Resolution by adding the wording “, so long as said transfer is within the City Council authorized spending authority of the City Manager.” Following the word Manager in line one (1) of Section 2. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that the requested adoption of Resolution No. 10-17, a resolution of the City of Sand Springs, Oklahoma, adopting the Budget for Fiscal Year 2011, as modified by adding the wording “, so long as said transfer is within the City Council authorized spending authority of the City Manager.” Following the word Manager in line one (1) of Section 2, be approved.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 9 Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. Following Item No. 14, Mayor Walker returned to Item No. 13. 13. Resolution No. 10-16 – FY2011 Master Fee Schedule Mayor Walker stated there is a correction to the Resolution number; the number should have been 10-16. Andrew Templeton, Management Analyst, requested Council’s adoption of Resolution No. 10-16 implementing the FY2011 Master Fee Schedule for fees, fines, and rates charged by the City of Sand Springs. A motion was made by Mayor Walker and seconded by Councilman Sherrill that the requested adoption of Resolution No. 10-16 implementing the FY2011 Master Fee Schedule for fees, fines, and rates charged by the City of Sand Springs, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 15. Financial Reports E. Bruce Ford, Finance Director, stated the proposed FY2011 Budget presentation included the recent monthly financial numbers and would address questions of Council. There were no questions to be addressed at this time. 16. Correspondence The following correspondence was provided to Council for their review and information: A. Regular monthly bills.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 10 B. A letter, dated March 29, 2010, from Cox Communications regarding channel lineup changes. C. A letter, dated April 14, 2010, from Oklahoma Department of Environmental Quality regarding the Annual Report, City of Sand Springs Industrial Pretreatment Program OPDES Permit Number OK0030864; State Facility S-20457/Pretreatment File, having been reviewed and accepted as administratively complete, after which it will become a matter of permanent record as required by the Department of Environmental Quality. 17. City Manager’s Report Douglas J. Enevoldsen, City Manager, provided the City Council an update regarding recent and upcoming events and projects, including events of interest to the Council and the general operations of the City. This was an information- only item, with no action taken by Council. A. A brief update was provided for three legislative measures, including the Gilcrease Expressway Feasibility Study; Municipal Fiscal Impact Act; and City/County Partnerships on street overlay projects. B. Sand Springs Dispatch went live with a new CAD monitor provided by EMSA. Following the correction of some minor technical issues, the system should enhance transference of calls from EMSA and should assist the response times on incidents not originating from the Sand Springs Public Service Answering Point (PSA). The monitor replaces an archaic system which utilized a phone line and DOT Matrix printer for medical call notification to our communications center. C. Sand Springs Park Friends has assembled a diverse skate park planning group last week for the purposes of adding input and review of the planned skate park project. D. The WSA Cup soccer tournament was held last weekend in River City Park with over 120 teams. Despite the rainy conditions, the event was viewed as a success and is believed to have made a positive economic impact on sales tax collection in the community. E. The men’s basketball league was formed with seven teams participating. League plays will being in May and run through mid-summer.  CITY COUNCIL MINUTES APRIL 26, 2010 PAGE 11 F. New, summer hours are planned for the Case Community Center in an effort to save money and reflect slightly slower demand on the facility. Summer hours are planned to shave just one hour off of the Monday – Saturday closing time from 10:00 p.m. to the new 9:00 p.m. closing. On Sundays, hours will be shifted from 1:00 - 9:00 p.m. to 1:00 – 6:00 p.m. The new summer hours schedule will take effect beginning on Sunday, May 30, 2010, and conclude on Sunday, August 15, 2010. Parks staff will begin to market the changes with customers and the general public in the coming weeks. G. Fire Chief Mark Joslin will participate in the OMAG Safety Coordinators Training Event on April 28, 2010 at the Case Community Center. Safety Coordinators from surrounding communities will also be attending. H. The Chamber Open Forum scheduled for Monday, May 5, will provide a presentation by Jeanie Kvach regarding the Sand Springs Schools projects. Councilman Nichols requested Council and staff to continue working with Museum Trustees and Association members while transitioning to a “volunteer-based” service structure. 18. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda There was no new business to be discussed at this time. 19. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:50 p .m. ____________________________ E. Bruce Ford, City Clerk