City Council

MINUTES Sand Springs City Council Regular Meeting May 24, 2010 Room #211 7:00 p.m. Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Robert L. Walker (24-0) Vice Mayor Mike Burdge (24-0) Councilman Michael Phillips (24-0) Councilman Dean Nichols (24-0) Councilman Harold G. Neal (24-0) Councilman Brian M. Jackson (24-0) Councilman Ward Sherrill (24-0) ALSO PRESENT: Interim Manager/Finance Director E. Bruce Ford Assistant City Manager Kevin Nelson Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on May 24, 2010 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted, at 2:15 p.m. on May 20, 2010, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Walker called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Walker called for an individual roll call with members replying in the following manner: Mr. Burdge, here; Mr. Jackson, here; Mr. Nichols, here; Mr. Phillips, here; Mr. Sherrill, here; Mr. Neal, here; Mr. Walker, here.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 2 3. Invocation Following Roll Call, Mayor Walker delivered the invocation. 4. Pledge of Allegiance Following the Invocation, Vice Mayor Burdge led the Pledge of Allegiance. 5. Consent Agenda Mayor Walker informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Walker noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Walker requested if Council had questions or needed clarification on any consent agenda item. There being none, Mayor Walker requested if Council had items to be removed from the Consent Agenda. Councilman Jackson requested that Consent Agenda Item No. 5F be removed from the Consent Agenda and voted on separately. Mayor Walker requested a motion regarding Consent Agenda Items 5A through 5E and 5G. A motion was made by Mayor Walker and seconded by Councilman Phillips to approve the Consent Agenda Items 5A through 5E and 5G, as follows: A. The minutes of the April 26, 2010 regular City Council meeting. B. The minutes of the May 3, 2010 special City Council meeting. C. The minutes of the May 10, 2010 regular City Council meeting. D. The monthly Transfers of Funds. E. An Agreement with Crawford and Associates, P.C., for FY2011 accounting and consulting services for the City of Sand Springs and its component units. G. Amendment No. 3 to the contract between the Metropolitan Tulsa HOME Consortium and the City of Sand Springs for the HOME-funded Housing Rehabilitation Program.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 3 Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. F. A motion was made by Mayor Walker and seconded by Councilman Neal that the requested approval of the Transportation Enhancement Project Supplemental and Modification Agreement No. One with the Oklahoma Department of Transportation and authorization for the Mayor to sign all related documents for the 41st Street Sidewalk Connection Project, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, nay; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 6-1-0. 6. Mayoral Proclamation Mayor Walker proclaimed the week of May 20 – June 5, 2010, as “American Legion Auxiliary’s Poppy Week” and recognized May 29-30, 2010 as “American Legion Auxiliary’s Poppy Days, as well as recognized Kayli Pidcock as the 2010 Poppy Princess for Sand Springs. Mayor Walker read aloud and presented the Mayoral Proclamation to Kayli Pidcock 2010 Poppy Princess. 7. Appointments A. Council Appointment Committee Mayor Walker informed Council of his appointment of three (3) representatives from City Council to serve on the Council Appointment Committee to May 2011. The appointments are made by the Mayor, subject to Council approval. A motion was made by Mayor Walker and seconded by Councilman Neal that Vice Mayor Mike Burdge, Councilman Brian Jackson, and Mayor Robert Walker be appointed to serve on the Council Appointment Committee to May 2011.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 4 Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. B. Council Economic Development Committee Mayor Walker informed Council of his appointment of three (3) representatives from City Council to serve on the Council Economic Development Committee to May 2011. The appointments are made by the Mayor, subject to Council approval. A motion was made by Mayor Walker and seconded by Councilman Neal that Councilman Brian Jackson, Councilman Ward Sherrill, and Mayor Robert Walker be appointed to serve on the Council Economic Development Committee to May 2011. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. C) Council Finance Committee Mayor Walker informed Council of his appointment of three (3) representatives from City Council to serve on the Council Finance Committee to May 2011. The appointments are made by the Mayor, subject to Council approval. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that Councilman Michael Phillips, Councilman Dean Nichols, and Mayor Robert Walker appointed to serve on the Council Finance Committee to May 2011. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 5 D) Council Legislative Committee Mayor Walker informed Council of his appointment of three (3) representatives from City Council to serve on the Council Legislative Committee to May 2011. The appointments are made by the Mayor, subject to Council approval. A motion was made by Mayor Walker and seconded by Councilman Neal that Vice Mayor Mike Burdge, Councilman Brian Jackson, and Councilman Michael Phillips be appointed to serve on the Council Legislative Committee to May 2011. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. E) Council Public Works Advisory Committee Mayor Walker informed Council of his appointment of three (3) representatives from City Council to serve on the Council Public Works Advisory Committee to May 2011. The appointments are made by the Mayor, subject to Council approval. A motion was made by Mayor Walker and seconded by Councilman Sherrill that Councilman Dean Nichols, Councilman Michael Phillips, and Councilman Brian Jackson be appointed to serve on the Council Public Works Advisory Committee to May 2011. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. F) INCOG General Assembly Mayor Walker informed Council of his appointment of a representative from City Council to serve a one-year term to May 2011 to the INCOG General Assembly. The Vice Mayor and City Manager serves as alternates. The appointment is made by the Mayor, subject to City Council approval. A motion was made by Mayor Walker and seconded by Councilman Neal that Mayor Robert Walker be appointed as Council representative and Vice Mayor Burdge and Interim City Manager E. Bruce Ford be appointed at alternates to serve a one-year term to May 2011 to the INCOG General Assembly.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 6 Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. G. INCOG Legislative Consortium Mayor Walker informed Council of his appointment of a representative from City Council to serve a one-year term to May 2011 to the INCOG Legislative Consortium. The City Manager serves as alternate. The appointment is made by the Mayor, subject to City Council approval. A motion was made by Mayor Walker and seconded by Councilman Jackson that Vice Mayor Burdge be appointed as Council representative and Interim City Manager E. Bruce Ford and Public Works Director Derek Campbell be appointed as alternates to serve a one-year term to May 2011 to the INCOG Legislative Consortium. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. H. Tulsa Metropolitan Area Transportation Policy Committee Mayor Walker informed Council of the appointment of a representative and alternates to serve a one-year term to May 2011 to the Tulsa Metropolitan Area Transportation Policy Committee. The appointments are made by the Mayor, subject to Council approval. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that Councilman Dean Nichols serve as the representative and Public Works Director Derek Campbell serve as alternate to serve a one-year term to May 2011 to the Tulsa Metropolitan Area Transportation Policy Committee. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 7 I. Sales Tax Overview Committee Mayor Walker informed Council of the appointment of a representative to serve an unexpired term to December 2012 to the Sales Tax Overview Committee. A motion was made by Mayor Walker and seconded by Councilman Sherrill that Mary Sue Overbey be appointed as a representative to serve an unexpired term to December 2012 to the Sales Tax Overview Committee. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. J. Planning Commission Mayor Walker informed Council of his appointment of a representative from Council to serve a one-year term to May 2011 as Council representative to the Planning Commission. The appointment is made by the Mayor subject to City Council approval. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that Councilman Harold Neal be reappointed as Council representative to serve a one- year term to May 2011 to the Planning Commission. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. K. Municipal Judge Mayor Walker informed Council of his appointment of a Municipal Judge for a two- year term to May 2012. The appointment is made by the Mayor subject to City Council approval. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that Michael King be reappointed as Municipal Judge for a two-year term to May 2012.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 8 Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. L. Assistant Municipal Judge Mayor Walker may consider the appointment of an Assistant Municipal Judge for a two-year term to May 2012. The appointment is made by the Mayor, subject to City Council approval. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that R. Jay McAtee be reappointed as the Assistant Municipal Judge for a two-year term to May 2012. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. R. Jay McAtee expressed his appreciation of being reappointed as Assistant Municipal Judge. M. Park Advisory Board 1. Mayor Walker informed Council that Councilman Phillips, Ward 1, may consider an appointment of a representative to serve a three-year term on the Park Advisory Board to May 2013. A motion was made by Councilman Phillips and seconded by Mayor Walker that Richard Desruisseau be reappointed to serve a three-year term on the Park Advisory Board to May 2013. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 9 2. Mayor Walker informed Council that Councilman Nichols, Ward 2, may consider an appointment of a representative to serve a three-year term on the Park Advisory Board to May 2013. A motion was made by Councilman Nichols and seconded by Councilman Sherrill that Phil Nollan be reappointed as a representative to serve a three-year term on the Park Advisory Board to May 2013. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. N. Board of Adjustment 1. Mayor Walker informed Council of the appointment of a representative to serve a three-year term on the Board of Adjustment to May 2013. A motion was made by Mayor Walker and seconded by Councilman Neal that Randy Beesley be reappointed as a representative to serve a three-year term on the Board of Adjustment to May 2013. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. Regarding Item Nos. 2. and 3., Mayor Walker requested Councils’ assistance in recruiting volunteers to serve on the Board of Adjustment for 2) a three-year term to May 2013 and 3) an unexpired term to May 2011. A motion was made by Councilman Phillips and seconded by Councilman Neal to pass Item Nos. 2 and 3 regarding appointments to the Board of Adjustment. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 10 8. Financial Reports E. Bruce Ford, Interim City Manager/Finance Director, informed Council of a new memorandum included as a part of the Financial Reports, providing a brief summary of the monthly Financial Reports. E. Bruce Ford, Interim City Manager/Finance Director, stated he would address questions of Council, if any. There being to questions, Mayor Walker moved to Agenda Item No. 9. 9. Correspondence The following correspondence was provided to Council for their review and information: A. Regular monthly bills B. A letter, dated May 18, 2010, from Tulsa County Drainage Levee District No. 12 expressing appreciation of City crews which cleaned a drainage ditch. 10. City Manager’s Report E. Bruce Ford, Interim City Manager, provided the City Council an update regarding recent and upcoming events and projects, including events of interest to the Council and the general operations of the City. This was an information- only item, with no action taken by Council. A. Staff was informed that AEP/PSO, on May 26, 2010 at 9:00 a.m., crews would begin energizing the traffic signals located at the intersection of Highway 97 and US-412, to be in operation by 12-noon and the old traffic signals removed by the end of the day. B. A brief update regarding the AMR project was provided. The update provided the installation of the new servers, prep-work is underway for the repair/maintenance of the existing meter cans, notification/update process, as well as noting July is the target date for the replacement of the meter to begin. C. The Fire Department experienced a decline of three percent (3%) for incident activity during April when compared to April last year, with Fire Fighters responding to 263 calls for service.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 11 D. During the week of May 17, 2010 Fire Fighters attended a 16-hour Hazardous Materials Technician refresher class. This course was conducted by instructors affiliated with OSU-Fire Service Training and was free of charge thanks to State Homeland Security (OKOSH) grant. The course varies in content, but primarily reinforces commonly used offensive tactics used at hazardous material incidents. E. On May 22, 2010, Chief Mark Joslin attended the Annual Cookout of the Westside Neighborhood Watch Group. The cookout was held at Page Park where Chief Joslin spoke to neighbors regarding “Summer Safety Tips.” The Sand Springs Police Department also attended and presented information regarding “Crime In Our Neighborhood.” F. The Skate Park Planning Group traveled to a few skate park sites last Thursday to observe, understand and evaluate. G. The men’s basketball league did “make” with seven teams. League play began in May and will run through mid-summer. H. Reminder of the new summer hours for the Case Community Center beginning May 30 and conclude on August 15. Hours will be Monday through Saturday from 8:00 a.m. to 9:00 p.m. and Sundays from 1-6:00 p.m. I. Staff has discovered a small tear or break, with some leakage, in the foundation along the concrete footing which holds up the Sand Springs Rotary Centennial park dam. Staff has initial excavation completed and will attempt to remedy the issue as weather permits. J. The driving range sod at the golf course has taken root and is beginning to look good. The new area has lengthened or expanded the driving range distance by expansion to the south, a distance of approximately 100-feet. K. Parks Director Grant Gerondale attended the 2nd 25:40 Coalition meeting coordinated by Senator Dan Newberry in an effort to identify alternative food/nutrition program options for FY11 should OKDHS funding be reduced again. L. On May 26, 2010 members of the Safety, Training, and SOP (STS) Committee will meeting for the purpose of developing monthly training schedules and discussing any safety or procedural issues. M. Also on May 26, Chief Mark Joslin will attend the EMSA Board meeting at the headquarters in Tulsa.  CITY COUNCIL MINUTES MAY 24, 2010 PAGE 12 N. Larry Bailey and Cliff Harris have graciously offered to grill hamburgers and hot dogs for Fire and Police officers on Memorial Day, May 31, 2010. These gentlemen are citizens who simply want to show their appreciation to our public safety officers. O. Also on Memorial Day, Sand Springs Fire Fighters will assist the American Legion in lowering the flags at Woodland Cemetery. P. On the evening of Friday, June 4, Fire Fighters will compete in the Mayor’s Cup Softball Championship at River City Park. This annual fundraiser benefits the Sand Springs Community Services, which provides food and finances to help our local citizens in need. Q. CityNEWS regarding closings, schedules set for the Memorial Day Holiday, was provided at Councils’ stations. R. It was reported that Kevin Nelson, Assistant City Manager, is preparing a legislation update. S. In closing, a reminder was provided regarding the summer meeting schedule of one (1) meeting per month during the months of June, July and August for the Council and Trustees. 11. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda There was no new business to be discussed at this time. 12. Adjournment There being no other discussion, the meeting adjourned at the noted time of 7:36 p .m. ____________________________ E. Bruce Ford, City Clerk