City Council

MINUTES Sand Springs City Council Regular Meeting June 28, 2010 Room #211 7:00 p.m. Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Robert L. Walker (25-0) Vice Mayor Mike Burdge (25-0) Councilman Michael Phillips (25-0) Councilman Dean Nichols (25-0) Councilman Harold G. Neal (25-0) Councilman Brian M. Jackson (25-0) Councilman Ward Sherrill (25-0) ALSO PRESENT: Interim Manager/Finance Director E. Bruce Ford Assistant City Manager Kevin Nelson City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on June 28, 2010 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted, at 11:30 a.m. on June 24, 2010, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Walker called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Walker called for an individual roll call with members replying in the following manner: Mr. Burdge, here; Mr. Jackson, here; Mr. Nichols, here; Mr. Phillips, here; Mr. Sherrill, here; Mr. Neal, here; Mr. Walker, here.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 2 3. Invocation Following Roll Call, Vice Mayor Burdge delivered the invocation. 4. Pledge of Allegiance Following the Invocation, Mayor Walker led the Pledge of Allegiance. Following the Pledge of Allegiance, Vice Mayor Walker acknowledged and expressed appreciation to all veterans in attendance due to June 28, 2010 being Vietnam Veterans Day. 5. Consent Agenda Mayor Walker informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Walker noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Walker requested if Council had questions or needed clarification on any consent agenda item. Assistant City Manager Kevin Nelson noted minor correction (Scribner’s’ errors) to Item L regarding the number of days and seniority listing for the IAFF Local 2173 Agreement. There being no other clarifications, Mayor Walker requested if Council had items to be removed from the Consent Agenda. There being none, Mayor Walker requested a motion regarding Consent Agenda Items 5A through 5W. A motion was made by Councilman Sherrill and seconded by Vice Mayor Burdge to approve the Consent Agenda Items 5A through 5W, as follows: A. The minutes of the May 24, 2010 regular City Council meeting. B. The monthly Transfers of Funds. C. A decrease in project appropriations in the Capital Project Funds that have remaining balances in FY10 but will not incur any additional costs during the remainder of FY10, as well as in FY11.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 3 D. A supplemental appropriation in the Sinking Fund for an increase to the Revenue – Interest Investment Income line item in the amount of $7,500.00 and an increase to the Expense – Transfers Out (to General Fund) line item in the amount of $7,500.00, and within the General Fund for an increase to the Revenue – Transfers In (from Sinking Fund) line item in the amount of $7,500.00 and an increase to the Ending Fund Balance line item in the amount of $7,500.00. E. A decrease of appropriations in the General Fund for a decrease to the Revenue – Sales Tax Revenue line item in the amount of $878,599.00, a decrease to the Expense – Transfers Out (to Municipal Authority Water) line item in the amount of $251,028.00, and a decrease to the Expense – Transfers out (to Street Improvement Fund) line item in the amount of $125,514.00; within the Capital Improvement Water and Waste Water Fund for a decrease to the Revenue – Transfers In (from Municipal Authority Water) line item in the amount of $251,028.00 and a decrease to the Ending Fund Balance line item in the amount of $251,028.00; and in the Street Improvement Fund for a decrease to the Revenue – Transfers In (from General Fund) line item in the amount of $125,514.00, a decrease to the Expense – Main Street Improvements line item in the amount of $60,000.00, and a decrease to the Ending Fund Balance line item in the amount of $65,514.00. F. A supplemental appropriation in the General Fund for an increase to the Revenue – FEMA Grant Revenue line item in the amount of $9,045.00, an increase to the Expenditure – Fire line item in the amount of $10,050.00, and a decrease to the Ending Fund Balance line item in the amount of $1,005.00. G. A new Agreement to extend the current arrangement between the City and Cox Communications for E-911 services within the City of Sand Springs. H. A Memorandum of Understanding between the City of Sand Springs and INCOG for updates to the Regional 9-1-1 electronic map and the Cities Metropolitan Street Address Guide. If approved, an annual fee of $3,348.26 will be paid to INCOG by the City for these services. I. A Workers’ Compensation Agreement with the Oklahoma Municipal Assurance Group (OMAG). Agreement effective July 1, 2010 through June 30, 2011. J. Payment of an annual premium for purchase of General Liability Insurance policy for City coverage through Oklahoma Municipal Assurance Group (OMAG). Policy effective July 1, 2010 through June 30, 2011. K. Payment of an annual premium for purchase of Risk Property Insurance policy for City coverage through Oklahoma Municipal Assurance Group (OMAG). Policy effective July 1, 2010 through June 30, 2011.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 4 L. An Agreement with IAFF Local 2173. Agreement effective July 1, 2010 through June 30, 2011. M. A five-year lease extension with the Sand Springs Home for a portion of River City Park, commonly known as the rodeo arena and BMX track complex. Lease effective March 1, 2010 to March 1, 2015 with an annual lease fee of $1,875.00. N. The authorization for the Mayor to execute an Interlocal Agreement with Tulsa County for the FY2010 Street Overlays. O. The authorization for staff to proceed with the LED Traffic Signal Upgrade project. P. The authorization for staff to proceed with the Pavement Marking Improvements project. Q. Change Order No. 1 (Reconciliatory) to the Agreement with Sapulpa Digging, Inc. for a decrease in the contract price of $112,454.43 and payment in full of $53,175.00 for the Angus Valley Acres Sanitary Sewer Pipeline and Manhole Rehabilitation Project – Bid No. 967. R. The acceptance of the Angus Valley Acres Sanitary Sewer Pipeline and Manhole Rehabilitation Project – Bid No. 967 as constructed by Sapulpa Digging. S. The acceptance of two (2) Sanitary Sewer Easements granted by RSR Properties, LLC and Don and Tammy Givens for Prattwood Estates IV – Block 7. T. The acceptance of sanitary sewer mains to serve Lots 9 through 12, Block 7 Prattwood Estates as public improvements. U. An Amended Notice to Public removing a deed restriction and allowing building permits to be issued to Lot 9 and Lot 10, Block 7 Prattwood Estates IV. V. Programming Resolution No. 10-24 and authorization of signatures to make Applications for FFY2014 STP Funding from ODOT. W. A renewal of the Household Pollutant Collection Events Service Agreement for FY2010-2011 with the M.e.t.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 5 Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. 6. Appointments A. Sand Springs Cultural and Historical Museum Trust Authority Mayor Walker informed Council of the requested approval of a recommendation from the Sand Springs Cultural and Historical Museum Trust Authority regarding the appointment of a representative for an unexpired term to December 2013. A motion was made by Mayor Walker and seconded by Councilman Neal that Cynthia Phillips be appointed to serve as a representative to the Sand Springs Cultural and Historical Museum Trust Authority for an unexpired term to December 2013. Mayor Walker called for the vote recorded as follows: Mr. Phillips, abstain; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 6-0-1. B. Board of Adjustment Mayor Walker informed Council that Item 6.B1) the appointment of a representative to serve a three-year term on the Board of Adjustment to May 2013; and 6.B2) the appointment of a representative to serve an unexpired term on the Board of Adjustment to May 2011 would be passed at this time. Mayor Walker requested Council to obtain and submit candidates for said appointments. C) Personnel Board Mayor Walker informed Council of an appointment of a representative to serve a five-year term on the Personnel Board to July 2015. A motion was made by Mayor Walker and seconded by Councilman Phillips that Vickie Sisney be reappointed as a representative to serve a five-year term on the Personnel Board to July 2015.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 6 Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. D) Planning Commission 1. Mayor Walker informed Council the appointment of a representative to serve a three-year term on the Planning Commission to July 2013. A motion was made by Mayor Walker and seconded by Councilman Neal that Merle Parsons be reappointed as a representative to serve a three-year term on the Planning Commission to July 2013. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 2. Mayor Walker informed Council that the appointment of a second representative to serve a three-year term on the Planning Commission to July 2013 would be passed at this time. E) Sand Springs Development Authority Mayor Walker informed Council of the appointment of a representative to serve a three-year term on the Sand Springs Development Authority to July 2013. A motion was made by Mayor Walker and seconded by Vice Mayor Burdge that Laurie Joslin be reappointed as a representative to serve a three-year term on the Sand Springs Development Authority to July 2013. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 7 7. Request to Appear Mayor Walker informed Council of the Request to Appear by Jeff Mayhugh, Pyramid Printing. Jeff Mayhugh, Pyramid Printing, introduced himself and informed Council of his new printing company located in Sand Springs. This was an information-only item with no action requested or taken by Council. 8. Specific Use Permit SUP-020 Rachel Clyne, Planning Director, provided a brief overview of SUP-020. A. Request to Appear Mayor Walker informed Council of the request to appear by R. Jay McAtee regarding SUP-020 – Jehovah Witness Kingdom Hall/Church. R. Jay McAtee disclosed that he is an attorney and Assistant Municipal Judge for the City of Sand Springs, and that he is appearing as a private citizen regarding SUP-020. Mr. McAtee expressed concerns with the current drainage issues on 51st Street and the proposed site of the Jehovah Witness Kingdom Hall/Church. Mr. McAtee requested SUP-020 be tabled until such a time that the 51st Street project is completed and the drainage concerns be re-evaluated. Councilman Phillips requested clarification regarding the State requirements for the displacement of water. Derek Campbell, Public Works Director, provided a brief overview of the State requirements, including a drainage report provided by a professional engineer. Councilman Nichols requested clarification regarding the site plan attached to the application which indicated a detention pond. Rachel Clyne, Planning Director, stated the indicated detention pond was for location reference purposes-only and that Council is not being asked to take action regarding the detention pond. Councilman Phillips questioned whether the SUP-020 is required due to the zoning change. Rachel Clyne, Planning Director, stated the zoning change would require the approval of SUP-020.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 8 B. Findings of Fact and Conclusion of Law for Specific Use Permit SUP-020 Rachel Clyne, Planning Director, requested Council’s approval of SUP-020. Under City of Sand Springs Ordinance No. 1170, Specific Use Permits, SUP-020 has been heard by the Planning Commission and approved. Documents summarizing the findings of the Planning Commission are available for viewing. On June 1, 2010, the Planning Commission recommended approval of the Findings of Face and Conclusions of Law for Specific Use Permit SUP-020 by a vote of 6-0-0. A motion was made by Councilman Neal and seconded by Councilman Phillips that the requested approval of SUP-020, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 9. Zimmerman Properties, LLC A. Staff Report Rachel Clyne, Planning Director, provided a brief report regarding the proposed Zimmerman Properties, LLC, apartment complex. Rachel Clyne, Planning Director, noted that the previously-approved resolution expressed support of a tax credit project, however at this time no application for platting, a building permit or site plans have been submitted. Rachel Clyne, Planning Director, also noted that the State would not consider Zimmerman’s application for a tax credit project until mid-September, with project awards being announced mid-November. Rachel Clyne, Planning Director, stated if Zimmerman receives the project award, then several steps would be required by the City prior to any construction. It was noted that the development may be subject to PUD requirements, and if approved, the Platting of the property would require three (3) Public Hearings. If the Platting of the property is approved, then a building permit application would be reviewed and considered. Rachel Clyne, Planning Director, provided her contact information for any that has further questions or would like to be provided updates regarding the proposed apartment complex.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 9 B. Public Hearing and Requests for Appearance Mayor Walker stated the Public Hearing and Requests for Appearance is for purpose of receiving citizen input regarding the proposed Zimmerman LLC apartment complex. No action will be taken by Council. Mayor Walker explained the ground rules of a Public Hearing, a three (3) minute time limit, provide facts surround the subject apartments, and not to duplicate previously stated information. The following citizens spoke in opposition of the proposed apartment complex: Bobby Painter, 4526 South Stevens Avenue, Sand Springs Todd Stewart, 5106 South Bahama, Sand Springs Frances Loomis, 5220 South Spruce, Sand Springs Cynthia L. Bacon, 307 West 45th Street, Sand Springs John Elwell, 709 North Washington Avenue, Sand Springs Ron Benjamin, 5132 Redbud Place, Sand Springs Sherry Benjamin, 5132 Redbud Place, Sand Springs Crystal Brooks, 5214 South Bahama Avenue, Sand Springs Marisa and James Hocutt, 5320 Barr Drive, Sand Springs Libby Berry, 3505 South 113th West Avenue, Sand Springs Debbie and Cy Wheeler, 302 West 51st Street, Sand Springs Clem Hitchcock, 5007 Spruce Drive, Sand Springs Tom Johnson, 5214 Barr Drive, Sand Springs Betty Jackson, 5001 Redbud Drive, Sand Springs Owen S. Aad, 1323 East 71st Street, Tulsa Brenda Williams, 318 West 45th Place, Sand Springs Andy Williams, 318 West 45th Place, Sand Springs Wayne Patrick, 5217 Bahama, Sand Springs Retha Vangilder, 4906 South Bermuda Avenue, Sand Springs Kim Day, 714 Trinidad, Sand Springs Monica Maple, P. O. Box 266, Tulsa Brandon Burk, 5101 Skylane Drive, Sand Springs Dave Bauer, 8954 West 51st Street, Sand Springs The following citizen(s) spoke in support of the proposed apartment complex: Carl Martin, 5702 South 130th West Avenue, Sand Springs It was noted that Troy Zickefoose, 3316 Bermuda Drive, Sand Springs, Oklahoma requested to appear, but was not in attendance There being no one else sign in to speak, Mayor Walker closed the Public Hearing.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 10 C. Presentation and Response from Zimmerman Properties, LLC James McDonald, Zimmerman Properties, LLC, provided a brief background on, the family-owned since 1986, Zimmerman Properties. James McDonald, Zimmerman Properties, provided a brief report regarding Zimmerman Properties involvement with the Gable Hills Apartment complex in 1999 and said complex being sold and management by another company prior to the completion of the project. James McDonald, Zimmerman Properties, provided a detailed overview of the proposed 56-unit apartment complex, including landscaping, children’s play area, picnic tables, common room (club house), and building materials. It was noted that the area is 7.49 acres, with only 3.4 being used for the apartments, and that the access to the apartments would be from 55th Street. James McDonald, Zimmerman Properties, also provided a brief report regarding the qualifications to rent an apartment. 10. Police K-9s Mayor Walker informed Council of the requested approval to surplus two (2) Police K-9 (Timmi, a 7-year old German Sheppard and Robbie, a 7-year old Dutch Sheppard) and approval of the ownership of both K-9s to be transferred to their handlers. A motion was made by Councilman Phillips and seconded by Councilman Neal that the requested approval to surplus two (2) Police K-9 (Timmi, a 7-year old German Sheppard and Robbie, a 7-year old Dutch Sheppard) and approval of the ownership of both K-9s to be transferred to their handlers, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. 11. Police Mounted Patrol Horses Mayor Walker informed Council of the requested approval to surplus Police Mounted Patrol Horses (Poncho and Star) and authorization to transfer ownership and place both horses in good homes.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 11 Councilman Nichols requested how the determination would be made for the placement of the horses. Daniel Bradley, Police Chief, stated, if approved, the Mounted Patrol staff would review and make the decision on the placement of the horses. A motion was made by Vice Mayor Burdge and seconded by Councilman Phillips that the requested approval to surplus Police Mounted Patrol Horses (Poncho and Star) and authorization to transfer ownership and place both horses in good homes, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 12. Ordinance No. 1202 – Abandon PUD 22, 924 East Charles Page Boulevard – STR 12-19N-11E Rachel Clyne, Planning Director, requested Council’s approval of Ordinance No. 1202 abandoning PUD-22 and retaining Commercial Shopping (CS) District Zoning on approximately 6.6 acres located at 924 East Charles Page Boulevard (former Ford dealership) and a vacant lot located behind Long John Silver’s Restaurant. The Planning Commission held a Public Hearing on June 1, 2010 and voted 6-0-0 to recommend approval of said ordinance. Councilman Phillips clarified the underlying zoning is CS. A motion was made by Vice Mayor Burdge and seconded by Councilman Jackson that the request approval of Ordinance No. 1201 abandoning PUD-22 and retaining Commercial Shopping (CS) District Zoning on approx approximately 6.6 acres located at 924 East Charles Page Boulevard (former Ford dealership) and a vacant lot located behind Long John Silver’s Restaurant, as requested, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 12 13. Sand Springs Cultural and Historical Trust Authority Agreements A. Use Agreement – City of Sand Springs Grant Gerondale, Parks Director, requested Council’s approval of an Agreement between the City of Sand Springs and the Sand Springs Cultural and Historical Museum Trust Authority. Agreement term is July 1, 2010 to June 30, 2013. Councilman Phillips requested if the Use Agreement had any major changes from the previous year. No major changes were noted. A motion was made by Councilman Phillips and seconded by Vice Mayor Burdge that the requested approval of an Agreement between the City of Sand Springs and the Sand Springs Cultural and Historical Museum Trust Authority, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. B. Sub-Lease Agreement – Sand Springs Area Chamber of Commerce Grant Gerondale, Parks Director, requested Council’s approval of a Sub-Lease Agreement between the Sand Springs Area Chamber of Commerce and the Sand Springs Cultural and Historical Museum Trust Authority. Agreement term is July 1,2 010 to June 30, 2013, subject to the Use Agreement entered into between the City of Sand Springs and Sand Springs Cultural and Historical Museum Trust Authority. Councilman Nichols clarified the referenced Use Agreement was the Agreement approved in the Agenda Item 13-A. A motion was made by Councilman Jackson and seconded by Councilman Sherrill that the requested approval of a Sub-Lease Agreement between the Sand Springs Area Chamber of Commerce and the Sand Springs Cultural and Historical Museum Trust Authority, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 13 The motion carried 7-0-0. 14. Financial Reports E. Bruce Ford, Interim City Manager/Finance Director, informed Council a brief summary of the monthly Financial Reports was provided in their packets. E. Bruce Ford, Interim City Manager/Finance Director, stated he would address questions of Council, if any. There being to questions, Mayor Walker moved to Agenda Item No. 15. 15. Correspondence The following correspondence was provided to Council for their review and information: A. Regular monthly bills B. A letter, dated May 12, 2010, from Tulsa County Board of County Commissioners regarding CDBG funds re-qualifications. C. A letter, dated May 20, 2010, from Cox Communications regarding the Big Preview Event in June. 16. City Manager’s Report E. Bruce Ford, Interim City Manager, provided the City Council an update regarding recent and upcoming events and projects, including events of interest to the Council and the general operations of the City. This was an information- only item, with no action taken by Council. A. T. J. Davis, Floodplain Administrator, attended the National Floodplain Conference in Oklahoma City, sponsored by the Association of State Flood Managers (ASFOM). Mr. Davis also attended the ODEQ license renewal training regarding Disaster Readiness. B. The 750kw generator for the Water Treatment Plant (WTP) was delivered on Tuesday, June 15. The generator will be used to provide backup power for the High Service Pumps, which will allow the WTP to produce and pump water to the City of Sand Springs’ water distribution system. Once FY11 funds are available, after July 1, the generator will be installed with the proper footing and electrical connections.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 14 C. The WTP Chief Operator, Joe Waggnor, is retiring after 18 years of service to the City. Harriet Coy, Police Administration Assistant, is retiring after 15 years of service to the City. D. The last phase of work required from the OWRB Dam Inspection Report scheduled for FYH10 (spillway chute and dissipater repairs) is underway and scheduled for completion, pending any further weather delays, by June 30, 2010. E. Vernon Smith, Infrastructure Planning Administrator, had the privilege of participating in the Oklahoma Academy 2010 Special Town Hall for WATER, which was held May 23 – 26, 2010 in Norman. The Oklahoma Water Resources Board sponsored the event, which brought together about 180 invited participants from across the State who recognizes the importance of water, with members of the Academy to develop a Town Hall Report concerning the update of the Oklahoma Comprehensive Water Plan. The update of the Plan was ordered and funded by the State Legislature. The update is expected to be completed in 2011. F. The Mayor’s Cup Softball Tournament was held earlier this month, with Webco winning in dramatic fashion of the long-time defending champs - - Sand Springs Fire Department. The real winners, however, was Sand Springs Community Services, who received over $6,000 in donations. G. The Kids Free Fishing Derby was held on June 5, 2010 at the Sand Springs Lake Park. The event was sponsored by Local American Legion Post No. 17. This is the 2nd year for a private group to help host the fund event for kids. Over 275 kinds registered to fish, with prizes being awarded to many in different age categories. Our “thanks” to the American Legion Post No. 17 for doing such a fine job. H. Sand Springs Park Friends’ skate park review committee traveled to Pawhuska last Thursday to view a small skate park, similar to the type envisioned for the Case Community Center. Additionally, a handful of qualified skate park designer/contractors have been invited to respond with their qualifications for evaluation by the committee and Sand Springs park Friends. I. The prep work continues, as well as tower and meter installation begins for the AMR Project. J. Sand Springs Rotary, at their June 11 regular meeting, recognized and presented Fire Fighter Captain Rick Portilloz with the Rotary Fire Fighter of the Year for 2009 Award.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 15 K. On June 18, Fire Chief Mark Joslin was notified that the Sand Springs Fire Department will receive a grant from the Department of Homeland Security (DHS) in the amount of $9.045.00. The grant proceeds will be utilized for Arson and Fire Cause Determination technology. L. On June 21, Fire Chief Mark Joslin and Mayor Robert Walker conducted a tour of Fire Station No. 1 for the students of Project Summer Spirit. M. The River West development continues to progress with IHOP scheduled to open in early August. The remaining vegetation removal behind McDonald’s is being scheduled and hopes to be completed by August 1. Also, marketing packets for available pad sites are being prepared for parties interested in the development. Finally, new signage will be installed at the site within the next few weeks. N. Springs Loaded Brewery project is moving forward, with both the buyer and City working through their portions of the “due diligence” phase of the contract with a closing expected to take place before August 1. In anticipation of the closing, the Sand Springs Fire Department and Facilities Management Departments have relocated to other city facilities. O. The Case Community Center will be closed July 3, 4, and 5. City Hall will also be closed on Monday, July 5 in observance of the Independence Day holiday. Trash collection will run as scheduled. Following Agenda Item No. 16, a motion was made by Vice Mayor Burge and seconded by Councilman Sherrill to recess the City Council meeting, to be reconvened following the completion of the Municipal Authority meeting. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. The Council meeting recessed at the noted time of 8:50 p.m. Following the Municipal Authority meeting, a motion was made by Councilman Phillips and seconded by Vice Mayor Burdge to reconvene the City Council meeting. Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 16 The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 8:52 p.m. 17. Request for Executive Session A. Mayor Walker informed Council of the request to retire into Executive Session for the purpose of reviewing an airport security plan, pursuant to O.S. Title 25, Section 307(B)(9)(b)( and (c), concerning the assessments of the vulnerability of government facilities or public improvements (airport) to an act of terrorism and plans for deterrence or prevention of or protection (of the airport) from an act of terrorism; and for the purpose of conferring on matter pertaining to appraisal or acquisition of property in the Keystone Corridor, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of conferring on matters pertaining to economic development in accordance with O.S. Title 25, Section 307(C)(10). A motion was made by Councilman Phillips and seconded by Vice Mayor Burdge to retire into Executive Session for the purpose of reviewing an airport security plan, pursuant to O.S. Title 25, Section 307(B)(9)(b) and (c), concerning the assessments of the vulnerability of government facilities or public improvements (airport) to an act of terrorism and plans for deterrence or prevention of or protection (of the airport) from an act of terrorism; and for the purpose of conferring on matter pertaining to appraisal or acquisition of property in the Keystone Corridor, in accordance with O.S. Title 25, Section 307(B)(3); and for the purpose of conferring on matters pertaining to economic development in accordance with O.S. Title 25, Section 307(C)(10). Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. Mayor Walker, Vice Mayor Burdge, Councilman Phillips, Councilman Neal, Councilman Jackson, Councilman Neal, Councilman Sherrill, Interim City Manager E. Bruce Ford, Assistant City Manager Kevin Nelson, City Attorney David Weatherford, Economic Director Terry Walters, Public Works Director Derek Campbell, and Airport Supervisor Ken Madison retired into Executive Session at the noted time of 8:54 pm. B. Following the Executive Session, a motion was made by Councilman Phillips and seconded by Vice Mayor Burdge to return to the City Council meeting.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 17 Mayor Walker called for the vote recorded as follows: Mr. Sherrill, aye; Mr. Neal, aye; Mr. Walker, aye; Mr. Burdge, aye; Mr. Jackson, aye; Mr. Nichols, aye; Mr. Phillips, aye. The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 9:52 p.m. C. Mayor Walker stated that there was no action deemed appropriate as a result of the Executive Session. 18. Resolution No. 10-23 – Declaring the Necessity for Acquiring Ownership of Certain Real Property Mayor Walker informed Council of the requested adoption of Resolution No. 12-23, a resolution declaring the necessity for acquiring ownership of certain real property, more particularly described hereinafter, all within Tulsa County, State of Oklahoma, for road and street expansion and Urban Renewal purposes and to accomplish the objectives of an Urban Renewal Plan of the City of Sand Springs and declaring the necessity for acquiring said property. Councilman Phillips clarified the resolution number is 10-23, as stated in the title. A motion was made by Councilman Phillips and seconded by Councilman Jackson that the requested adoption of Resolution No. 10-23, a resolution declaring the necessity for acquiring ownership of certain real property, more particularly described hereinafter, all within Tulsa County, State of Oklahoma, for road and street expansion and Urban Renewal purposes and to accomplish the objectives of an Urban Renewal Plan of the City of Sand Springs and declaring the necessity for acquiring said property, as presented, be approved. Mayor Walker called for the vote recorded as follows: Mr. Phillips, aye; Mr. Nichols, aye; Mr. Jackson, aye; Mr. Burdge, aye; Mr. Walker, aye; Mr. Neal, aye; Mr. Sherrill, aye. The motion carried 7-0-0. 19. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda There was no new business to be discussed at this time.  CITY COUNCIL MINUTES JUNE 28, 2010 PAGE 18 20. Adjournment There being no other discussion, the meeting adjourned at the noted time of 9:54 p .m. ____________________________ E. Bruce Ford, City Clerk