City Council

MEETING NOTICE AND AGENDA Sand Springs City Council Regular Meeting July 26, 2010 – 7:00 pm Sand Springs Municipal Building 100 East Broadway – Room 211 Sand Springs, Oklahoma 74063 1. Call to Order 2. Roll Call 3. Invocation 4. Pledge of Allegiance 5. Consent Agenda All matters listed under “Consent” are considered by the City Council to be routine and will be enacted by one motion. Any Council member may, however, remove an item from the Consent Agenda by request. A) Approval of the minutes of the June 28, 2010 regular City Council meeting. B) Approval of the monthly Transfers of Funds. C) Approval of the renewal of the lease purchases for the Fiscal Year ending June 30, 2011 for Fire Vehicle and Equipment Lease No. 1007065753, dated October 22, 2007 with American Heritage Bank and IT Equipment Lease No. 001-3886200-001, dated September 15, 2005 with AT & T.  CITY COUNCIL AGENDA JULY 26, 2010 PAGE 2 D) Approval of the City’s FY2011 contract for fixed-route bus service and para- transit vehicle service within the Metropolitan Tulsa Transit Authority (Tulsa Transit) at an annual cost of $44,000.00. E) Authorization for the Mayor to execute a Memorandum of Agreement with Emergency Medical Services Authority (EMSA) for Fire Department receipt and operations of a grant-funded Mass Casualty trailer and response equipment. F) Approval of a Memorandum of Understanding between the Office of Juvenile Affairs (Raider) and the Sand Springs Police Department. G) Approval of SSLC-585 a Lot Combination Agreement, for 226 West 45th Street, to combine Tract A – Lot 2, Block 2 Walnut Ridge subdivision and Tract B – Lot 2, Block 2 Walnut Ridge subdivision to allow storage of an RV on subject property. Planning Commission reviewed the subject request on July 6, 2010, and voted 5- 0-0 to recommend approval of SSLC-585 Lot Combination Agreement to the City Council. H) Approval of SSLC-586 a Lot Combination Agreement, for 1210 East Pecan Street, to combine Tract A – Parcel A and Tract B – Parcel B to allow construction of a warehouse. Planning Commission reviewed said request on July 6, 2010, and voted 5-0-0 to recommend approval of SSLC-586 Lot Combination Agreement to the City Council. I) Approval of a Site Agreement with Sodexo Management, Inc. to provide space and use of the Sand Springs Senior Citizens Center (located at 205 North McKinley Avenue) for the purposes of partnering with Sodexo to provide a Senior Nutrition Program for the period of July 1, 2010 through June 30, 2011; and authorization for the Mayor to execute said Agreement.  CITY COUNCIL AGENDA JULY 26, 2010 PAGE 3 J) Approval of a Transportation Agreement with Sodexo Management, Inc. for the purposes of providing critical transportation to older citizens living in the Sand Springs area. The City of Sand Springs will be reimbursed by Sodexo for services rendered for the period of July 1, 2010 through June 30, 2011; and authorization for the Mayor to sign said Agreement. K) Approval of an amendment to the Sales Contract and Transfer of Real Property from the City of Sand Springs to the Sand Springs School District and authorization for the Mayor and City Clerk to execute all documents necessary for the conveyance. L) Approval of a proposed Sand Springs-Pogue Airport Security Plan to be submitted to the Transportation Security Administration (TAS) and Oklahoma Aeronautics Commission (OAC) per their recommendation/request. The Airport Advisory Board reviewed the subject item on April 8, 2010 and voted 5-0-0 to recommend the City Council approve the Sand Springs-Pogue Airport Security Plan and submit to the TSA and OAC. M) Approval of Change Order No. 1 (Final Reconciliatory) to the Agreement with Lamproe Construction, Inc. for an increase of $900.00 in the contract price and no increase to the contract time for the Pratt I Lift Station Storage Vault project – Bid No. 978. N) Acceptance of the Pratt I Lift Station Storage Vault project – Bid No. 978, as constructed by Lamproe Construction, Inc. O) Authorization for the Mayor to sign the Maintenance Agreement for Lot 1, Block 2, The Ridge at Whispering Creek. The Public Works Advisory Committee reviewed this item on July 20, 2010.  CITY COUNCIL AGENDA JULY 26, 2010 PAGE 4 P) Authorization for staff to solicit and receive bids for construction of the 41st Street Sidewalk Connection project. The Public Works Advisory Committee reviewed this item on July 20, 2010. Q) Approval of the Construction Management Services Agreement with PSA- Dewberry for the 41st Street Sidewalk Connection project. The Public Works Advisory Committee reviewed this item on June 22, 2010. 6. Appointments A) Planning Commission 1. Council will consider the appointment of a representative to serve a three- year term on the Planning Commission to July 2013. 7. Financial Reports The regular monthly Financial Reports for all funds are provided to Council for their review and information. 8. Correspondence The following correspondence is provided to Council for their review and information. A) Regular monthly bills. B) A letter, dated June 6, 2010, from Sue Lang, World Harmony Run, expressing appreciation for Vice Mayor Burdge organizing runners to participate in the World Harmony Run on May 21, 2010. C) A letter, dated June 11, 2010, from Julie Rorie, State of Oklahoma – The Supreme Court, expressing appreciation of Vice Mayor Burdge attending the 23rd Annual Sovereignty Symposium. D) An invitation to the Sand Springs Booker T. Washington Ramblers Reunion scheduled for August 6 and 7, 2010.  CITY COUNCIL AGENDA JULY 26, 2010 PAGE 5 E) A letter, dated July 1, 2010, from Oklahoma Municipal Assurance Group (OMAG) regarding the results of the OMAG 2010 Board of Directors election. 9. City Manager’s Report The City Manager will update the City Council about recent and upcoming events and projects, including events of interest to the Council and the general operations of the City. No action is to be taken by the Council. 10. New Business – Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda 11. Adjournment This agenda was filed in the office of the City Clerk and posted at 10:00 a.m. on July 22, 2010 on the bulletin board located in the lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063, by Janice L. Almy, Deputy City Clerk. __________________________________ Janice L. Almy, Deputy City Clerk