City Council

MINUTES Sand Springs City Council Special Meeting August 16, 2011 – 1:00 p.m. Sand Springs Public Works Building 109 North Garfield Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Vice Mayor Dean Nichols Councilman Michael Phillips Councilman Jesse Honn Councilman Harold G. Neal Councilman Brian M. Jackson Councilman James D. Rankin ALSO PRESENT: City Manager Rocky D. Rogers Assistant City Manager E. Bruce Ford Recording Secretary Janice L. Almy ABSENT: Mayor Mike Burdge The Sand Springs City Council met in special session on August 16, 2011 in the conference room of the Sand Springs Public Works Building, 109 North Garfield, Sand Springs, Oklahoma, pursuant to the agenda filed with the City Clerk’s office and posted at 11:30 a.m. on August 12, 2011, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Vice Mayor Nichols called the meeting to order at the noted time of 1:00 p.m. 2. Roll Call Vice Mayor Nichols called for an individual roll call with members replying in the following manner: Councilman Phillips, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Nichols, here; Mayor Burdge, no response; Councilman Neal, here, Councilman Rankin, here. It was noted for the record that Mayor Burdge was absent from this meeting.  CITY COUNCIL MINUTES AUGUST 16, 2011 PAGE 2 3. Emergency Repair – 2nd Street Stormwater and Road A. Vice Mayor Nichols informed Council of the request for confirmation of staffs finding that an emergency existed for stormwater and roadway repairs resulting from a 12-inch water line break, located between Garfield and Main along 2nd Street, requiring an expenditure in an amount not to exceed $80,000.00, as said conditions were the result of a sudden unexpected happening or unforeseen occurrence or condition whereby the public health or safety was endangered, and finding that waiver of competitive bidding was appropriate. A motion was made by Councilman Phillips and seconded by Councilman Neal that the requested confirmation of staffs finding that an emergency existed for stormwater and roadway repairs resulting from a 12-inch water line break, located between Garfield and Main along 2nd Street, requiring an expenditure in an amount not to exceed $80,000.00, as said conditions were the result of a sudden unexpected happening or unforeseen occurrence or condition whereby the public health or safety was endangered, and finding that waiver of competitive bidding was appropriate, as presented, be approved. Vice Mayor Nichols called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 6-0-0. B. Vice Mayor Nichols informed Council of the request for confirmation of a transfer of appropriation in the Capital Improvement Water and Waste Water Fund for an increase to the Expense – Water Distribution line item in the amount of $80,000.00 and a decrease to the Expense – Highway 97 12-inch Water Line line item in the amount of $80,000.00. Councilman Phillips questioned whether the Highway 97 12-inch Water Line project was the lowest ranked project for the year, therefore utilizing said funds. Derek Campbell, Public Works Director stated that the Highway 97 12-inch Water Line project is ranked the lowest and that there is currently not enough funds budgeted for the project, that staff is budgeting monies each year until there is sufficient funds for the project. Following discussion a motion was made by Councilman Rankin and seconded by Councilman Honn that the requested confirmation of a transfer of appropriation in the Capital Improvement Water and Waste Water Fund for an increase to the Expense – Water Distribution line item in the amount of $80,000.00 and a decrease to the Expense – Highway 97 12-inch Water Line line item in the amount of $80,000.00, as presented, be approved.  CITY COUNCIL MINUTES AUGUST 16, 2011 PAGE 3 Vice Mayor Nichols called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Councilman Nichols, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 6-0-0. C. Vice Mayor Nichols informed Council of the request for authorization for the City Manager to sign an agreement and execute all necessary documents for the award of contract. A motion was made by Councilman Phillips and seconded by Councilman Jackson that the requested authorization for the City Manager to sign an agreement and execute all necessary documents for the award of contract, as presented, be approved. Vice Mayor Nichols called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 6-0-0. 4. Adjournment There being no other discussion, the meeting adjourned at the noted time of 1:04 p .m. ____________________________ E. Bruce Ford, City Clerk