City Council

MINUTES Sand Springs City Council Regular Meeting August 22, 2011 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (5-0) Vice Mayor Dean Nichols (5-0) Councilman Michael Phillips (5-0) Councilman Jesse Honn (5-0) Councilman Brian M. Jackson (5-0) Councilman James D. Rankin (5-0) ALSO PRESENT: City Manager Rocky D. Rogers Assistant City Manager E. Bruce Ford City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: Councilman Harold G. Neal (4-1) The Sand Springs City Council met in regular session on August 22, 2011 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m. on August 18, 2011, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Phillips, here; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Nichols, here; Mayor Burdge, here; Councilman Neal, no response, Councilman Rankin, here. It was noted for the record that Councilman Neal was absent from this meeting.  CITY COUNCIL MINUTES AUGUST 22, 2011 PAGE 2 3. Invocation Following Roll Call, the invocation was provided by Captain Patrick Gesner of the Sand Springs Salvation Army. 4. Pledge of Allegiance Following the Invocation, Mayor Burdge led the Pledge of Allegiance. 5. Employee Introductions and Recognitions A. Judge Mike King administered the Oath of Office to Fire Chief Michael G. “Mike” Wood. Following the Oath of Office, Judge King presented Debra Wood the Fire Chief badge to pin on Fire Chief Wood. B. Fire Chief Mike Wood introduced new Fire Fighters Donny McMasters and Ben Belden. 6. Proclamation(s) A. Mayor Burdge read aloud a Mayoral Proclamation to Manny Gamallo, recognizing him for his journalism career spanning over 40 years and for his contribution to the community. B. Mayor Burdge read aloud and presented a Mayoral Proclamation to Mark Joslin, recognizing him for his 25-years of service with the City of Sand Springs and the Sand Springs Fire Department. Mark Joslin expressed his appreciation of the recognition and stated that he had the opportunity to work with many great Fire Chiefs; Sam Harvey, Russell Barttling, Wayne Bennett and Tom Jenkins; as well as many employees, Council members and three City Managers. Mark Joslin expressed his appreciation of his wife Laurie for her support and noted that they both plan on being in Sand Springs for some time to come. In closing, Mark Joslin stated that when you leave a place and it is a better place than when you first got there, then it is a success. Mark Joslin stated he was successful.  CITY COUNCIL MINUTES AUGUST 22, 2011 PAGE 3 7. Board Appointment(s) A. Council Finance Committee Mayor Burdge informed Council of his appointment of Councilman Jesse Honn to the Council Finance Committee for an unexpired term to May 2012. A motion was made by Mayor Burdge and seconded by Councilman Phillips that the appointment of Councilman Jesse Honn to the Council Finance Committee for an unexpired term to May 2012, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 6-0-0. 8. Consent Agenda (A-M) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item. Councilman Phillips requested, in regards to Consent Agenda Item No. 8D, if there is a specific number of people that will participate in the overnight camping, and whether staff will be performing spot check regarding the discharge of gray water. Grant Gerondale, Parks Director, stated that one (1) dozen or so would be participating in the overnight camping and that Park staff would performing a spot check in regards to the discharge of gray water. Councilman Phillips requested, in regards to Consent Agenda Item No. 8K, to include the wording “in an amount not to exceed $325,000.00.”, page 1, item 3 of the Interlocal Agreement with Tulsa County. There being no other questions or need for clarification, Mayor Burdge requested if Council had items to be removed from the Consent Agenda. There being none, Mayor Burdge requested a motion regarding Consent Agenda Items 5A through 5M.  CITY COUNCIL MINUTES AUGUST 22, 2011 PAGE 4 A motion was made by Councilman Phillip and seconded by Councilman Rankin to approve the Consent Agenda Items 5A through 5M, as modified by adding the wording “in an amount not to exceed $325,000.00” to Consent Agenda Item No. 8K, page 1, item 3 of the Interlocal Agreement with Tulsa County follows: A. The minutes of the July 25, 2011 regular City Council meeting. B. The minutes of the August 16, 2011 special City Council meeting. C. The monthly Transfers of Funds. D. A request from the Sand Springs BMX club to suspend Park Rules and Regulations regarding overnight camping and park curfew hours in order to conduct a special sanctioned race event in River city Park. E. A Site Agreement with Sodexo, Management, Inc. to provide nutritional services to area residents in the Sand Springs area. F. A Transportation Agreement with Sodexo Management, Inc. to provide transportation services to area residents in the Sand Springs area. G. A supplemental appropriation in the General Fund – Senior Citizens Department for an increase to the Revenue – Grant Revenue (Sodexo) line item in the amount of $9,384.00 and an increase to the Ending Fund Balance line item in the amount of $9,384.00. H. The declaration of an Okidata printer and a Lanier copier as surplus equipment for disposal by auction. I. An award of the Pratt 2 Lift Station Improvements project, Bid No. 988, to Ron Welcher Construction, Inc. in the amount of $62,495.00 and authorization for the Mayor to sign said Agreement. J. The authorization for the Mayor to execute the Interlocal Agreement with Tulsa County for the 51st Street Widening Project. K. The authorization and expenditure in the amount of $325,000.00 for the City’s financial contribution towards the 51st Street Widening Project. L. The award of Bid No. 989 to Traffic Signals, Inc. in the amount of $125,242.41 for construction of the LED Traffic Signal Upgrade project.  CITY COUNCIL MINUTES AUGUST 22, 2011 PAGE 5 M. A transfer of appropriations in the Capital Improvement Water and Waste Water Fund for an increase to the Expense – 10th Street 8-Inch Water Line (Lake Drive to Lakeside Park – New Project) line item in the amount of $200,000.00 and a decrease to the Expense – Highway 97 12-Inch Water Line line item in the amount of $200,000.00. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Rankin, aye. The motion carried 6-0-0. 9. Oklahoma Tax Commission Agreement Rocky D. Rogers, City Manager, requested Council’s approval of an Agreement, for Administration of the Sales and Use Tax Ordinances of the City of Sand Springs, with the Oklahoma Tax Commission. Rocky D. Rogers, City Manager, provided an overview of the contract revision, as prepared by the Municipal Liaison Board. A motion was made by Councilman Phillips and seconded by Councilman Nichols that the requested approval of an Agreement, for Administration of the Sales and Use Tax Ordinances of the City of Sand Springs, with the Oklahoma Tax Commission, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 6-0-0. 10. Resolution No. 12-05 – Council Code of Ethics Mayor Burdge stated that Item No. 10 regarding Resolution No. 12-05 would be passed to the next regular meeting of the City Council. 11. Financial Reports E. Bruce Ford, Assistant City Manager, provided a brief narrative regarding the regular monthly financial reports for June 30, 2011, pre-audit, for all funds and sales tax revenue.  CITY COUNCIL MINUTES AUGUST 22, 2011 PAGE 6 12. Correspondence The following correspondence was provided to Council for their review and information: A. Regular monthly bills. B. A “Thank You” note from Sharon Emigh regarding sidewalk repairs. C. A letter, dated July 19, 2011, from Oklahoma Department of Environmental Quality regarding Permit No. SX000072110544 to supply potable water to Eagles View RV Park, with reference to Permit No. WL000072110383 dated July 8, 2011. 13. City Manager’s Report Rocky D. Rogers, City Manager, informed Council of the Team Building Session scheduled for Thursday, August 25, 2011, beginning at 2:00 p.m., at the Case Community Center. Rocky D. Rogers, City Manager, informed Council that the draft of the Water Plan, from Oklahoma Water Resources Board (OWRB), would be available on the OWRB’s website on August 26, 2011. Daniel Bradley, Police Chief, and Mike Carter, Assistant Police Chief, provided an update regarding the employment requirements for Police Officers, noting the change would allow military experience to be considered in lieu of college credit hours. Councilman Phillips questioned whether consideration regarding the level of military training would be considered. Mike Carter, Assistant Police Chief, stated that the change in allowing military experience to be considered would allow a larger range of applicants, but noted that the applicants would still be required to take and pass all the tests, such as psychological, physical agility, written exam, and others. Jim Dunlap, City Planner, informed Council that INCOG is consulting the Election Board and finalizing the proposed Redistricting Plan for the City of Sand Springs. 14. New Business – Any matter not know about or which could not have been reasonably foreseen prior to the time of posting the agenda There was no new business to be discussed at this time.  CITY COUNCIL MINUTES AUGUST 22, 2011 PAGE 7 Following Agenda Item No. 14 – New Business, a motion was made by Councilman Phillips and seconded by Councilman Jackson to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Rankin, aye. The motion carried 6-0-0. The City Council Meeting recessed at the noted time of 7:41 p.m. Following the Municipal Authority Meeting, a motion was made by Councilman Phillips and seconded by Vice Mayor Nichols to reconvene the City Council Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 6-0-0. The City Council Meeting reconvened at the noted time of 7:43 p.m. 15. Executive Session A. Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of discussion related to the Green Tree Legend v. City of Sand Springs, and City of Sand Springs v. Blossom Daycare, in accordance with O.S. Title 25, Section 307(B)(4). A motion was made by Councilman Rankin and seconded by Councilman Jackson to retire into Executive Session for the purpose of discussion related to the Green Tree Legend v. City of Sand Springs, and City of Sand Springs v. Blossom Daycare, in accordance with O.S. Title 25, Section 307(B)(4). Mayor Burdge called for the vote recorded as follows: Councilman Phillips, aye; Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Rankin, aye. The motion carried 6-0-0.  CITY COUNCIL MINUTES AUGUST 22, 2011 PAGE 8 Mayor Burdge, Vice Mayor Nichols, Councilman Phillips, Councilman Honn, Councilman Jackson, Councilman Rankin, City Manager Rocky Rogers, Assistant City Manager E. Bruce Ford, City Attorney David Weatherford, retired into Executive Session at the noted time of 7:45 p.m. Discussion was held in regards to the item as listed on the agenda. B. Following the Executive Session, a motion was made by Councilman Phillips and seconded by Councilman Honn to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye; Councilman Phillips, aye. The motion carried 6-0-0. Council returned to the City Council meeting at the noted time of 8:10 p.m. C. Mayor Burdge requested if there were any actions to be taken as a result of the Executive Session. There being none, Mayor Burdge moved to Agenda Item No. 16. 16. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:10 p .m. ___________________________ E. Bruce Ford, City Clerk