City Council

MINUTES Sand Springs City Council Regular Meeting February 27, 2012 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #211 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (15-0) Vice Mayor Dean Nichols (15-0) Councilman Jesse Honn (15-0) Councilman Brian M. Jackson (15-0) Councilman James D. Rankin (15-0) ALSO PRESENT: City Manager Rocky Rogers City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: Councilman Michael Phillips (14-1) Councilman Harold G. Neal (13-2) The Sand Springs City Council met in regular session on February 27, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 9:00 a.m. on February 23, 2012, on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Phillips, no response; Councilman Honn, here; Councilman Jackson, here; Vice Mayor Nichols, here; Mayor Burdge, here; Councilman Neal, no response; Councilman Rankin, here. It was noted for the record that Councilman Phillips and Councilman Neal were absent from this meeting.  CITY COUNCIL MINUTES FEBRUARY 27, 2012 PAGE 2 3. Invocation Following Roll Call, Councilman Honn indicated there would be a moment of silent. 4. Pledge of Allegiance Following Agenda Item No. 3, Mayor Burdge led the Pledge of Allegiance. 5. Proclamation Mayor Burdge read aloud a Mayoral Proclamation proclaiming February 28, 2012 an “IHOP’s National Pancake Day and Shriners Hospitals for Children Day” in the City of Sand Springs. 6. Board Appointments A. Sand Springs Development Authority (SSDA) Mayor Burdge informed Council of the appointment of a representative to serve an unexpired term to July 2013 on the Sand Springs Development Authority. A motion was made by Mayor Burdge and seconded by Councilman Jackson that Robert Christopher “Chris” Autrey be appointed as a representative to serve an unexpired term to July 2013 on the Sand Springs Development Authority. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye. The motion carried 5-0-0. 7. Consent Agenda (A-G) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Vice Mayor Nichols requested clarification regarding Consent Agenda Item No. 7C.  CITY COUNCIL MINUTES FEBRUARY 27, 2012 PAGE 3 E. Bruce Ford, Assistant City Manager, indicated the requested transfer of appropriation is to combine funds generated by the former Plaza Community Center with funds generated by the Case Community Center. There being no other requests, Mayor Burdge requested a motion regarding Consent Agenda Items 7A through 7G. A motion was made by Councilman Rankin and seconded by Councilman Honn to approve the Consent Agenda Items 7A through 7G, as follows: A. The minutes of the February 13, 2012 regular City Council meeting. B. The monthly Transfers of Funds. C. A transfer of appropriations from the Special Programs Fund for an increase to Expenditure – Transfers Out: General Fund line item in the amount of $68,108.00; and a decrease to the Expenditure – Parks line item in the amount of $68,108.00; and to the General Fund for an increase to the Revenue – Transfers In: Special Program Fund line item in the amount of $68,108.00 and an increase to the Reserved Fund Balance: Community Center Improvements line item in the amount of $68,108.00. D. Change Order No. 1 (Reconciliatory) to the Agreement with Ron Welcher Construction, Inc. for a net decrease in the amount of $400.00 and no change in the contract time for the Pratt 2 Lift Station Improvements project – Bid No. 988. E. The acceptance of the Pratt 2 Lift Station Improvements project – Bid No. 988, constructed by Ron Welcher Construction, Inc. F. The award of Bid No. 995 to Custom Chiller Mechanical Services, LLC., for the Base Bid only, in the amount of $155,556.00 for the State Energy Grant – Electrical and HVAC Upgrades at Various Buildings. G. Change Order No. 2 to the Agreement with Traffic & Lighting Systems, LLC for an increase in the contract price of $1,855.00 and no change in the contract time for the Bikeways Signal enhancements project. Mayor Burdge called for the vote recorded as follows: Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Rankin, aye. The motion carried 5-0-0.  CITY COUNCIL MINUTES FEBRUARY 27, 2012 PAGE 4 8. Sand Springs-Pogue Airport 5-year FAA/OAC CIP Update Ken Madison, Airport Supervisor, requested Council’s approval of the Sand Springs- Pogue Airport 5-year CIP Plan update and submittal to the FAA/OAC for consideration for funding through the AIP Grant Program. Ken Madison, Airport Supervisor, provided a brief overview of the 5-year CIP Plan update. Councilman Rankin clarified the priority rating system. Following discussion a motion was made by Vice Mayor Nichols and seconded by Councilman Rankin that the requested approval of the Sand Springs-Pogue Airport 5 -year CIP Plan update and submittal to the FAA/OAC for consideration for funding through the AIP Grant Program, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye. The motion carried 5-0-0. 9. Notice of OMAG Board of Trustee’s Election Nominations Mayor Burdge informed Council of the authorization for the Mayor to sign the attached official OMAG nomination form. A motion was made by Mayor Burdge and seconded by Councilman Rankin that requested authorization for the Mayor to sign the official OMAG nomination form, nominating City Manager Rocky Rogers, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Rankin, aye. The motion carried 5-0-0. 10. Vacation of the Southside Addition Plats David Weatherford, City Attorney, requested Council’s authorization for the Mayor to sign all documents necessary to vacate existing plats in Southside Addition. David Weatherford, City Attorney, noted the vacation of the existing plats is to clear up routine title issues from the old plat of the 1920s.  CITY COUNCIL MINUTES FEBRUARY 27, 2012 PAGE 5 11. Financial Reports E. Bruce Ford, Assistant City Manager, provided a brief narrative regarding the regular monthly financial reports for all funds and sales tax revenue. 12. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills. 13. City Manager’s Report The City Manager provided updates regarding recent and upcoming events and projects, including events of interest and the general operations of the City, as follows: A. Information regarding goals and objectives of staff was provided to Council. It was noted that said goals and objectives would be considered by Council at their March 12 meeting. B. A list of various meetings, which have been scheduled for possible annexation of the Halls Garden Addition, as well as discussion of hotel/motel and franchise taxes, was provided for Council’s information. C. City Manager Rocky Rogers held meetings last week with employees. The City Manager provided updates on various issues and events, including policy changes, economic development, improvements, and goals, as well as received input from employees in regards to how the city and the City Manager has done in the past 8 months. D. Discussions were held with William Jefferies, US Corps of Engineers, regarding property in River City Park being deeded to the City. E. Discussions were held with Todd Kilpatrick, Levee District No. 12, regarding development along the levee and river. F. Council will need to consider, at their next meeting, the appointment of a representative to serve on the EMSA Board of Trustees. It was noted that next meeting is scheduled for March 28 at 1:00 p.m. Councilman Jackson informed Council of the upcoming 3rd Annual Army of Stars Banquet and Auction on March 10, 2012, at 6:30 p.m., benefiting the Sand Springs Salvation Army.  CITY COUNCIL MINUTES FEBRUARY 27, 2012 PAGE 6 Mayor Burdge reminded Council of the upcoming Council and Charter Election on Tuesday, March 6. Following Agenda Item 13, a motion was made by Vice Mayor Nichols and seconded by Councilman Jackson to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Rankin, aye. The motion carried 5-0-0. The City Council Meeting recessed at the noted time of 7:28 p.m. Following the Municipal Authority Meeting, a motion was made by Councilman Rankin and seconded by Vice Mayor Nichols to reconvened the City Council Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye. The motion carried 5-0-0. The City Council Meeting reconvened at the noted time of 7:30 p.m. 14. Executive Session A) Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of conferring on matters pertaining to economic development, in accordance with O.S. Title 25, Section 307(C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisitions of property in accordance with O.S. Title 25, Section 307(B)(3). A motion was made by Councilman Rankin and seconded by Councilman Honn to retire into Executive Session for the purpose of conferring on matters pertaining to economic development, in accordance with O.S. Title 25, Section 307(C)(10); and for the purpose of conferring on matters pertaining to appraisal or acquisitions of property in accordance with O.S. Title 25, Section 307(B)(3). Mayor Burdge called for the vote recorded as follows:  CITY COUNCIL MINUTES FEBRUARY 27, 2012 PAGE 7 Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Jackson, aye. The motion carried 5-0-0. Mayor Burdge, Vice Mayor Nichols, Councilman Honn, Councilman Jackson, Councilman Rankin, City Manager Rocky Rogers, Assistant City Manager E. Bruce Ford, City Attorney David Weatherford, and Economic Development Director Terry Walters retired into Executive Session at the noted time of 7:32 p.m. Discussion was held in regards to the items as listed on the agenda. B) Following the Executive Session, a motion was made by Vice Mayor Nichols and seconded by Councilman Honn to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Mayor Burdge, aye; Vice Mayor Nichols, aye; Councilman Jackson, aye; Councilman Honn, aye. The motion carried 5-0-0. Council returned to the City Council meeting at the noted time of 8:35 p.m. C) Mayor Burdge requested if there was any action deemed appropriate, including authorization for the Mayor or his designee to sign the Agreement with Tapp Sand Springs, LLC to lift restrictions to the Morrow and Highway 97 corner 5 acre piece within the River West site, by the City Council as a result of the Executive Session. A motion was made by Councilman Rankin and seconded by Councilman Jackson to authorize the Mayor or his designee to sign the Agreement with Tapp Sand Springs, LLC to lift the Pharmacy and Bank Restrictions to the Morrow and Hwy 97 corner 5 acre piece within the River West site. Mayor Burdge called for the vote recorded as follows: Councilman Honn, aye; Councilman Jackson, aye; Vice Mayor Nichols, aye; Mayor Burdge, aye; Councilman Rankin, aye. The motion carried 5-0-0. 15. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:37 pm. ___________________________ E. Bruce Ford, City Clerk