City Council

MINUTES Sand Springs City Council Regular Meeting April 28, 2014 – 7:00 p.m. Sand Springs Municipal Building 100 East Broadway – Room #203 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (23-0) Vice Mayor Harold G. Neal (20-3) Councilman Michael Phillips (21-2) Councilman Dean Nichols (20-3) Councilman John M. Fothergill (2-0) Councilman Brian M. Jackson (23-0) Councilman James D. Rankin (23-0) ALSO PRESENT: Interim City Manager Derek Campbell Assistant City Manager Bruce Ford City Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs City Council met in regular session on April 28, 2014 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 3:45 pm on April 24, 2014, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 pm. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Fothergill, here; Councilman Phillips, here; Vice Mayor Neal, here; Mayor Burdge, here; Councilman Jackson, here; Councilman Rankin, here. 3. Invocation Following Roll Call, Councilman Nichols provided the invocation.  CITY COUNCIL MINUTES APRIL 28, 2014 PAGE 2 4. Pledge of Allegiance Councilman Rankin led the Pledge of Allegiance. 5. Consent Agenda (A-F) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. There being none, Mayor Burdge requested a motion regarding Consent Agenda Items 6A through 6F. A motion was made by Councilman Phillips and seconded by Vice Mayor Neal to approve, with corrections, the Consent Agenda Items No. 6A through 6F, as follows: A. The minutes of the April 14, 2014 regular City Council meeting B. The monthly Transfers of Funds. C. The renewal of a group health plan for City employees provided through Community Care; subject to budget approval. D. The renewal of a group dental plan for City employees provided through Delta Dental; subject to budget approval. E. The renewal of a group life insurance plan for City employees provided through Lincoln Financial; subject to budget approval. F. The renewal of a long-term disability plan for City employees provided though Lincoln Financial; subject to budget approval. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0.  CITY COUNCIL MINUTES APRIL 28, 2014 PAGE 3 6. Public Hearing – Fiscal Year 2015 Proposed Budget Kelly Lamberson, Finance Director, provided a brief introduction of the Fiscal Year 2015 proposed budget. Julie Casteen, Budget Officer, provided a PowerPoint presentation of the proposed Fiscal Year 2015 Budget. Mayor Burdge requested if Council had any questions or comments. There being none, Mayor Burdge declared and opened the Public Hearing for the purpose of receiving citizen input regarding the proposed Fiscal Year 2015 Budget. Mayor Burdge noted no one signed and requested if anyone in attendance would like to provide input regarding the proposed Fiscal Year 2015 Budget. There being none, Mayor Burdge closed the Public Hearing. It was noted that this item was for informational-purposes only. 7. Resolution No. 14-30 – Case Community Center Reserve Fund Kelly Lamberson, Finance Director, requested Council’s approval of Resolution No. 14-30 regarding the Case Community Center Reserve Fund. Kelly Lamberson, Finance Director, provide a brief overview of proposed Resolution No. 14-30. A motion was made by Councilman Nichols and seconded by Vice Mayor Neal that the requested approval of Resolution No. 14-30 regarding the Case Community Center Reserve Fund, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, nay; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 6-1-0. 8. Resolution No. 14-31 – Budget Process David Weatherford, City Attorney, requested Council’s approval of Resolution No. 14 -31 modifying the budget process for future years. David Weatherford, City Attorney, provide a brief overview of Resolution No. 14-31.  CITY COUNCIL MINUTES APRIL 28, 2014 PAGE 4 A motion was made by Vice Mayor Neal and seconded by Councilman Jackson that the requested approval of Resolution No. 14-31 modifying the budget process for future years, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0. 9. Resolution No. 14-34 – Council and Staff Events and Budget Items David Weatherford, City Attorney, requested Council’s approval of Resolution No. 14 -34 authorizing the expenditure of public funds for the upcoming events and expenditures identified by council members or historically funded by the City. Councilman Phillips requested Item 15, Junior Achievement BizTown, be consider separately. A motion was made by Councilman Phillips and seconded by Vice Mayor Neal that the requested approval of Resolution NO. 14-34, omitting Item 15, Junior Achievement BizTown, from the list of events, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Nichols, aye. The motion carried 7-0-0. Mayor Burdge stated that Event Item 15, Junior Achievement BizTown, would now be considered by Council. David Weatherford, City Attorney, provided a brief history regarding the banner for Junior Achievement BizTown. Following lengthy discussion regarding the public purpose, marketing and attendance at the events where the banner is displayed, a motion was made by Councilman Jackson and seconded by Councilman Rankin for authorization of the expenditure of public funds for the Junior Achievement BizTown banner, be approved.  CITY COUNCIL MINUTES APRIL 28, 2014 PAGE 5 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, nay; Councilman Fothergill, nay; Councilman Nichols, aye. The motion carried 5-2-0. 10. Resolution No. 14-35 – Master Fee Schedule Kelly Lamberson, Finance Director, requested Council’s approval of Resolution No. 14-35 implementing the revised FY2015 Master Fee Schedule for fees, fines and rates charged by the City of Sand Springs. Kelly Lamberson, Finance Director, provided a brief overview of the revised FY2015 Master Fee Schedule, including the five-year utility rate increase of three-percent per year, as well as minor changes to the court fees. A motion was made by Councilman Phillips and seconded by Vice Mayor Neal that the requested approval of Resolution No. 14-35 implementing the revised FY2015 Master Fee Schedule for fees, fines and rates charged by the City of Sand Springs, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, nay. The motion carried 6-1-0. 11. Housing Tax Credit Program A. Ordinance No. 1249 David Weatherford, City Attorney, requested Council’s adoption of Ordinance No. 1249 repealing Chapter 3.20 Low Income Housing Tax Credit Program, of the Code of Ordinances of the City of Sand Springs; and adding Chapter 27 – Housing Tax Credit Program, to the Zoning Code of the City of Sand Springs as adopted in Title 17 – Zoning, of the Code of Ordinances of the City of Sand Springs; providing for supercession and severability. David Weatherford, City Attorney, provided a brief overview of the Housing Tax Credit Program.  CITY COUNCIL MINUTES APRIL 28, 2014 PAGE 6 A motion was made by Councilman Fothergill and seconded by Councilman Jackson that the requested adoption of Ordinance No. 1249 repealing Chapter 3.20 Low Income Housing Tax Credit Program, of the Code of Ordinances of the City of Sand Springs; and adding Chapter 27 – Housing Tax Credit Program, to the Zoning Code of the City of Sand Springs as adopted in Title 17 – Zoning, of the Code of Ordinances of the City of Sand Springs; providing for supercession and severability, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0. B. Resolution No. 14-32 David Weatherford, City Attorney, requested Council’s approval of Resolution No. 14 -32 establishing a $200 fee for the Housing Tax Credit Program process. Following discussion of the fee and whether the FY2015 Master Fee Schedule needed to be updated to include the fee, a motion was made by Councilman Phillips and seconded by Vice Mayor Neal that the requested approval of Resolution No. 14- 32 establishing a $200 fee for the Housing Tax Credit Program process, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 7-0-0. 12. Financial Reports Kelly Lamberson, Finance Director, presented the monthly Financial Reports for all funds to Council for their review and information. 13. Correspondence The following correspondence was provided to Council for their review and information. A. Regular monthly bills.  CITY COUNCIL MINUTES APRIL 28, 2014 PAGE 7 14. City Manager’s and Council Members Report A. Derek Campbell, Interim City Manager, informed Council that the RiverWest project is out for bid. B. The Bid Opening for the Spring Lake Municipal Complex is scheduled for May 6, 2014. Following Agenda Item No. 14, a motion was made by Councilman Jackson and seconded by Vice Mayor Neal to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0. The City Council meeting recessed at the noted time of 7:40 pm. Following the Municipal Authority Meeting, a motion was made by Vice Mayor Neal and seconded by Councilman Nichols to reconvene the City Council Meeting. Mayor Burdge Called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 7-0-0. The City Council meeting reconvened at the noted time of 7:43 pm. 15. Executive Session A. Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of reviewing the individual applicants for the position of City Manager, for the purpose of the employment, hiring and appointment of a City Manager, in accordance with Title 25, Section 307(B)(1). A motion was made by Councilman Nichols and seconded by Vice Mayor Neal to retire into Executive Session for the purpose of reviewing the individual applicants for the position of City Manager, for the purpose of the employment, hiring and appointment of a City Manager, in accordance with Title 25, Section 307(B)(1).  CITY COUNCIL MINUTES APRIL 28, 2014 PAGE 8 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0. Mayor Burdge, Vice Mayor Neal, Councilman Nichols, Councilman Fothergill, Councilman Phillips, Councilman Jackson, Councilman Rankin, City Attorney David Weatherford and Human Resources Director Kim Booth retired into Executive Session at the noted time of 7:44 pm. Council and Administrative staff held discussion for the purpose of reviewing the individual applicants for the position of City Manager, for the purpose of the employment, hiring and appointment of a City Manager, in accordance with Title 25, Section 307(B)(1). B. Following the Executive Session, a motion was made by Councilman Phillips and seconded by Councilman Fothergill to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 7-0-0. Council returned to the City Council meeting at the noted time of 8:19 pm. C. Mayor Burdge stated there was not action deemed appropriate as a result of the Executive Session. 16. Adjournment There being no other discussion, the meeting adjourned at the noted time of 8:20 pm. ___________________________ Janice L. Almy, City Clerk