City Council

MINUTES Sand Springs City Council Regular Meeting June 23, 2014 - 7:00 p.m. Sand Springs Municipal Building 100 East Broadway - Room #203 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (4-0) Vice Mayor Brian M. Jackson (4-0) Councilman Michael Phillips (4-0) Councilman Dean Nichols (4-0) Councilman John M. Fothergill (3-1) Councilman Harold G. Neal (4-0) Councilman James D. Rankin (4-0) ALSO PRESENT: Interim City Manager Derek Campbell Interim Assistant City Manager Bruce Ford City Attorney David Weatherford Human Resource Director Kim Booth Recording Secretary Colette Boyce ABSENT: None The Sand Springs City Council met in regular session on June 23, 2014 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk's office and posted at 4:30 pm on June 19, 2014, on the digital display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 pm. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Fothergill, here; Councilman Phillips, here; Vice Mayor Jackson, here; Mayor Burdge, here; Councilman Neal, here; Councilman Rankin, here. 3. Invocation Following Roll Call, Mayor Burdge provided the invocation.  CITY COUNCIL MINUTES June 23, 2014 PAGE 2 4. Pledge of Allegiance Vice Mayor Jackson led the Pledge of Allegiance. 5. Consent Agenda (A-N) Mayor Burdge informed Council that ail matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. Councilman Phillips requested clarification on Item G. It was noted that River City Crossing and RiverWest are the same property. City Attorney David Weatherford stated there was a modification to Item L, exempting probationary employees. Following discussion, Mayor Burdge requested a motion regarding Consent Agenda Items 5A through 5N. A motion was made by Councilman Phillips and seconded by Councilman Fothergill to approve with modifications, the Consent Agenda Items No. 5A through 5N, as follows: A) Approval of the minutes of the June 4, 2014 special City Council meeting. B) Approval of the minutes of the June 9, 2014 regular City Council meeting. C) Approval of the monthly Transfers of Funds. D) Approval of an agreement with Arledge & Associates, P.C. for FY14 financial statement audit systems. E) Approval of an agreement with Crawford & Associates, P.C. for FY14 accounting and consulting services. F) Approval of a Transfer of Appropriations in the GO Bond 2014 Fund for an increase to the Expenditures - Golf Improvements project line item in the amount of $72,469 and an increase to the Expenditures - Sand Springs Museum Improvements project line item in the amount of $328,525 and an increase to the Expenditures - Keystone Ancient Forest Improvements project line item in the amount of $48,312 and a decrease to the Expenditures - Park Improvements project line item in the amount of $449,309.  CITY COUNCIL MINUTES June 23, 2014 PAGE 3 G) Approval of supplemental appropriations, as follows: WATER UTILITY FUND: Increase: Transfers Out - MA Golf Course Fund $ 12,500 Increase: Transfers Out - Capital Improvement Fund $ 10,000 Increase: Transfers Out - Street Improvement Fund $116,700 Decrease: Ending Unrestricted Net Assets $139,200 CAPITAL IMPROVEMENT FUND: Increase: Transfers In - MA Water Utility Fund $ 10,000 Increase: Expenditures - Park & Recreation (Bikeway Safety Grant) $ 20,000 Increase: Revenues - Land Sales (River City Crossing) $359,733 Increase: Ending Fund Balance $349,733 STREET IMPROVEMENT FUND: Increase: Transfers In - MA Water Utility Fund $116,700 Increase: Expenditures - Public Improvements $116,700 (Wekiwa Road Blossom Day Care) GOLF COUSRE FUND: Increase: Transfers In - MA Water Utility Fund $ 12,500 Increase: Expenditures - Depreciation $ 12,500 SOLID WASTE UTILITY FUND: Increase: Expenditures-Vehicle Maintenance $ 10,000 Decrease: Ending Unrestricted Net Assets $ 10,000 H) Approval of an increase or decrease in appropriation for various grant and capital projects that are either closing or in need of adjustment. I) Approval of the FY15 Workers' Compensation Plan with Oklahoma Municipal Assurance Group (OMAG). J) Approval of the FY15 Plans with Oklahoma Municipal Assurance Group (OMAG) for Municipal Liability and Property Coverage. (Administration) K) Approval of the extension of the Collective Bargaining Agreement FY14 with FOP Lodge #109 and the City of Sand Springs. L) Approval of the extension of the Collective Bargaining Agreement FY14 with IAFF Local No. 2173 and the City of Sand Springs. M) Approval of the award of contract to Blastco Texas, Inc. in the amount of $218,000.00 for the 161st Street Standpipe Rehabilitation COSS Project - Bid No. 1016 and authorization for Mayor to sign the agreement. N) Approval of proposed Amendment #1 to the Agreement for Engineering Services with Keithline Engineering Group, PLLC at a total not to exceed cost of $6,000.00 for the New Utility Crossings Fisher Creek COSS Project No. S- 1401, Bid No. 1009.  CITY COUNCIL MINUTES June 23, 2014 PAGE 4 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Jackson, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0. 6. Appointments A) Sand Springs Municipal Judgefs) Mayor Burdge informed Council of his reappointment of R. Jay McAtee for a two (2) year term to May 2016 as Assistant Municipal Judge. A motion was made by Mayor Burdge, and seconded by Councilman Phillips, to reappoint R. Jay McAtee for a two (2) year term to May 2016 as Assistant Municipal Judge. Judge R. Jay McAtee thanked Council and asked to be excused. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Jackson, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. B) Sand Springs Board of Adjustment Mayor Burdge informed Council that the appointment of a representative to serve an unexpired term to May 2016 on the Sand Springs Board of Adjustment would be passed until the July 14, 2014 Council Meeting. C) Sand Springs Park Advisory Board Councilman Fothergill, Ward Four, informed Council of the appointment of a Ward Four (4) representative for a three (3) year term to May 2017. (Currently held by Mr. Wilson) A motion was made by Councilman Fothergill, and seconded by Vice Mayor Jackson that Wendy Wygle be appointed to serve a three (3) year term to May 2014 on the Sand Springs Park Advisory Board.  CITY COUNCIL MINUTES June 23, 2014 PAGE 5 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Jackson, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0. D) Sand Springs Planning Commission Mayor Burdge informed Council that the appointment of a representative to serve an unexpired three (3) year term to July 2016 on the Sand Springs Planning Commission would be passed until the July 14, 2014 Council Meeting. E) Sand Springs Development Authority Mayor Burdge informed Council of the appointment of a representative to serve a three (3) year term to May 2017 on the Sand Springs Development Authority. (Previously held by Mr. Riley) A motion was made by Councilman Phillips, and seconded by Mayor Burdge that Dana Box be appointed to serve a three (3) year term to May 2017 on the Sand Springs Development Authority. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Jackson, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 7. Sertoma Fireworks Derek Campbell, Interim City Manager, requested Council's approval of requested funding not to exceed $1,000.00 to assist Sertoma Club in the funding of this year's 3rd of July fireworks event. Following discussion with Sertoma Club Representative Cindy Phillips, a motion was made by Mayor Burdge, and seconded by Councilman Neal, to approve funding not to exceed $1,000.00 to assist Sertoma Club in the funding of this year's 3rd of July fireworks event.  CITY COUNCIL MINUTES June 23, 2014 PAGE 6 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Jackson, aye; Councilman Phillips, aye; Councilman Fothergill, aye; Councilman Nichols, aye. The motion carried 7-0-0. 8. Resolution No. 14-39 - Affirming Dilapidation Public Nuisance Administrative Hearing Finding Andy Templeton, Code Enforcement Manager, requested Council's approval of Resolution No. 14-39 - affirming dilapidation public nuisance hearing findings and authorizing the bringing of any action necessary in district court. David Weatherford, City Attorney confirmed that the Resolution does not compel the City to file in district court but will allow filing in case the owner does not follow through with the demolition. Following discussion a motion was made by Councilman Phillips, and seconded by Councilman Rankin, that the requested approval of Resolution No. 14-39 - affirming dilapidation public nuisance hearing findings and authorizing the bringing of any action necessary in district court, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Jackson, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 9. Professional Transportation Services Contract with MTTA Bruce Ford, Assistant City Manager, requested Council's approval of the Fiscal Year 2015 Agreement with Metropolitan Tulsa Transit Authority (MTTA) for transportation services and authorization for the City Manager to sign said agreement. Following discussion with MTTA Representative Liann Alfaro, a motion was made by Councilman Fothergill, and seconded by Councilman Phillips that the requested approval of the Fiscal Year 2015 Agreement with Metropolitan Tulsa Transit Authority (MTTA) for transportation services and authorization for the City Manager to sign said agreement, as presented, be approved.  CITY COUNCIL MINUTES June 23, 2014 PAGE 7 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Jackson, aye; Councilman Phillips, aye; Councilman Fothergill, aye, Councilman Nichols, aye. The motion carried 7-0-0. 10. Resolution No. 14-40 - Morrow Road Water Valve Replacement Jesse Vaverka, Assistant City Engineer, requested Council's approval of Resolution No. 14-40 - related to a transfer of appropriations, award of Bid No. 1018, approval of an amendment to the existing engineering services agreement with Keithline Engineering Group, PLLC, and authorization of the signature of all related documents. A motion was made by Councilman Phillips, and seconded by Councilman Neal that the requested approval of Resolution No. 14-40 - related to a transfer of appropriations, award of Bid No. 1018, approval of an amendment to the existing engineering services agreement with Keithline Engineering Group, PLLC, and authorization of the signature of all related documents, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Jackson, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. 11. Ordinance No. 1254-Amending Section 10.12.050 Mike Carter, Assistant Police Chief, requested Council's adoption of Ordinance No. 1254 amending section 10.12.050 of the Code of Ordinances to add subpart F to accommodate the new flashing signal lights and to add subpart G relative to malfunctioning traffic control signals in any location. Mike Carter, Assistant Police Chief, said the Ordinance has been reviewed by the Legislative Committee. A motion was made by Vice Mayor Jackson, and seconded by Councilman Fothergill that the requested adoption of Ordinance No. 1254 amending section 10.12.050 of the Code of Ordinances to add subpart F to accommodate the new flashing signal lights and to add subpart G relative to malfunctioning traffic control signals in any location, as presented, be approved.  CITY COUNCIL MINUTES June 23, 2014 PAGE 8 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Jackson, aye; Councilman Phillips, aye; Councilman Fothergill, aye, Councilman Nichols, aye. The motion carried 7-0-0. 12. Tulsa County Jail Mayor Burdge requested that Council review and discuss a demand letter received from the Tulsa County Sheriff's Office outlining an agreement to be signed by area agencies or Tulsa County will not allow arrestees from those agencies to be placed into the Tulsa County Jail. Mike Carter, Assistant Police Chief, gave an overview of the Tulsa County Criminal Justice Authority and the guidelines for ownership and management of the Tulsa County Jail. The Tulsa County Jail is now known as the David L. Moss Correctional Facility. David Weatherford, City Attorney, advised that the Criminal Justice Authority has extended their contract with the City of Tulsa for 90 days. Mayor Burdge, Assistant Police Chief Mike Carter and Police Chief Daniel Bradley briefed Council members on Special Meetings that they have recently attended. This item was informational only. 13. Financial Reports Julie Casteen, Budget Officer, presented the monthly Financial Reports for all funds for Council's review and information. 14. Correspondence The following correspondence was provided to Council for their review and information. A) Regular monthly bills. B) A letter, dated May 30, 2014, from Oklahoma Department of Environmental Quality regarding Permit No. SL000072140387 Main Street Sanitary Sewer Line Replacement, Facility No. S-20457 for the replacement of existing six (6) inch sanitary sewer lines with 201 linear feet of eight (8) inch DIP, 791 linear feet of HOPE sanitary Sewer line and all appurtenances to serve the City of Sand Springs, Tulsa County, Oklahoma.  CITY COUNCIL MINUTES June 23, 2014 PAGE 9 15. City Manager's and Council Members Report A) Derek Campbell, Interim City Manager, reminded Council that a Celebration of Flight would be held this Friday, June 27, 2014 honoring the late Col. William R. Pogue. B) Mayor Burdge gave an update on the year's legislative session. C) Councilman Nichols reminded everyone to vote in the City elections June 25, 2014. Following Agenda Item No. 15, a motion was made by Councilman Phillips and seconded by Vice Mayor Jackson to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Jackson, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. Following the Municipal Authority Meeting, a motion was made by Councilman Phillips and seconded by Councilman Fothergill to reconvene the City Council Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Neal, aye; Mayor Burdge, aye; Vice Mayor Jackson, aye; Councilman Phillips, aye; Councilman Fothergill, aye, Councilman Nichols, aye. The motion carried 7-0-0. 16. Executive Session A) Mayor Burdge informed Council of the request to retire into Executive Session to review the individual applicants for the position of City Manager, for the purpose of the employment, hiring and appointment of a City Manager, in accordance with Title 25, Section 307(B)(1). B) A motion was made by Councilman Fothergill and seconded by Vice Mayor Jackson to retire into Executive Session to review the individual applicants for the position of City Manager, for the purpose of the employment, hiring and appointment of a City Manager, in accordance with Title 25, Section 307(B)(1).  CITY COUNCIL MINUTES June 23, 2014 PAGE 10 Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Jackson, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. Mayor Burdge, Vice Mayor Jackson, Councilman Nichols, Councilman Fothergill, Councilman Phillips, Councilman Neal, Councilman Rankin, City Attorney David Weatherford and Human Resources Director Kim Booth retired into Executive Session at the noted time of 8:31 pm. Council, City Attorney David Weatherford and Human Resource Director Kim Booth held discussion for the purpose of reviewing the individual applicants for the position of City Manager, for the purpose of the employment, hiring and appointment of a City Manager, in accordance with Title 25, Section 307(B)(1). C) Following the Executive Session, a motion was made by Councilman Phillips and seconded by Councilman Fothergill to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Fothergill, aye; Councilman Phillips, aye; Vice Mayor Jackson, aye; Mayor Burdge, aye; Councilman Neal, aye; Councilman Rankin, aye. The motion carried 7-0-0. Council returned to the City Council meeting at the noted time of 9:30 pm. D) Mayor Burdge stated there was no action deemed appropriate as a result of the Executive Session. 20. Adjournment There being no other discussion, the meeting adjourned at the noted time of 9:30 pm. Janice L. Almy, City Clerk