City Council

REGULAR MEETING NOTICE ANO AGENDA Sand Springs City Council June 26, 2023 - 6:00 p.m. Sand Springs Municipal Building 100 East Broadway - Council Chambers, First Floor Sand Springs, OK 74063 www.sandsprinqsok.orq For all regular 6:00 p.m. council meetings, pursuant to 25 O.S. 304(2), members of the council may be present beginning at 5:15 p.m. for an informal gatheing; no buslness of the City will be discussed or acted on by a quorum pior to the stated meeting time. 1. Call to Order Time 2. Roll Call Ward 1-Worrell Ward 2-Barnett Ward 3-Burdge Ward 4-Riley Ward S-Wilson Ward 6-Jackson At Large-Spoon_ 3. lnvocation lnvocation will be provided by Mr. James O. Spoon; the public is welcome, but not required, to participate. 4. Pledqe of Alleqiance Pledge of Allegiance will be provided by Councilor Burdge. 5. ConsentAqenda (A-L) All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Council member may, however, remove an item from the Consent Agenda by request. A) Approval, denial, amendment, or revision of the minutes of the May 22' 2023, regular City Council Meeting. (City Clerk) B) Approval, denial, amendment, or revision of Change Order No' 1 to the agreement with and acceptance of the Northwoods EST Tank Rehabilitation pioject - Bid No. 1114 as constructed by Tanksco, lnc. (Public Works)  City Council Agenda June 26,2023 Page 2 C) Approval, denial, amendment, or revision of Municipal Property Protection Plan (N.4PPP) Renewal for the Fiscal Year 2024 in the amount of $ 145,005. With Oklahoma l\y'unicipal Assurance Group (OMAG) for property coverage. (City CIerk) D) Approval, denial, amendment, or revision of the Municipal Liability Protection Plan (MLPP) Renewal for the Fiscal Year 2024 in the amount of $182,047 with Oklahoma Municipal Assurance Group (ON.4AG) for liability, vehicle, and equipment coverage. (City Clerk) E) Approval, denial, amendment, or revision of the Oklahoma l\.4unicipal Assurance Group (OMAG) Fiscal Year 2024 premium in the amount of $475,926 as it relates to the Workers' Compensation PIan for employees. (Human Resources) F) Approval, denial, amendment, or revision of Resolution No. 23-43 affirming a finding of dilapidation public nuisance for a commercial building with rear residential quarters at'l'14 N. Garfield Ave., and authorizing any action necessary in District Court to effect demolition and removal. G) Approval, denial, amendment, or revision of an Agreement with CraMord & Associates, P. C., at the estimated cost of $50,000, to provide accounting and consulting services to the City of Sand Springs related to the upcoming Fiscal Yeat 2023 audit; and authorization for the Mayor to sign said agreement. (Finance) H) Approval, denial, amendment, or revision of an Agreement with Arledge & Associates, P.C. in the amount of $41,700 to provide audit services to the City of Sand Springs for the upcoming Fiscal Year 2023 audit; and authorization for the Mayor to sign said agreement. (Finance) l) Approval, denial, amendment, or revision of Resolution No. 23-44 relating to the award of bid, design agreement, payment authorization, and signature authorization for the Pogue Airport Runway Lighting and Taxiway A Pavement Rehab project. (Airport) J) Approval, denial, amendment, or revision of the budget amendments in the Capital lmprovement Water and Wastewater, Airport Construction, GO Bond 2018-City Projects, and Economic Development Capital lmprovement Funds. The excess funds will be used to support the upcoming FY24 Capital Projects budget. (Finance) K) Approval, denial, amendment, or revision of the Year End Budget nilustm6irts in the General Fund, Golf Course Capital lmprovement Fund, and the Public Safety Capital lmprovement Fund (Finance)  City Council Agenda June 26, 2023 Page 3 L) Approval, denial, amendment, or revision of a Utility Easement Encroachment Contract for a private retaining wall structure, and authorization for the Mayor to sign the contract. (Public Works) ltrlotion Second 6) Wind Storm Emerqency (A-B) A) EmergencyProclamation Council will review and consider confirmation of the Mayor's Emergency Proclamation approved on June 20,2023. (Administration) Motion Second B) City Manager Update of Status of Storm Damage and Recovery Efforts City Manager Mike Carter will provide an update on the status of recovery efforts related to the wind storm emergency. (City Manager) 7l n nn s Police De rtment Policin PI A) Presentation Police Chief John Mars will provide a presentation regarding the 2023 Sand Springs Police Department Policing Plan. This item is for informational purposes only. B) Public Hearing Mayor Spoon will declare a Public Hearing for the purpose of receiving City Council and citizen input concerning the 2023 Sand Springs Police Department Policing Plan. This item is for informational purposes only. 8. Financial Report The regular monthly Financial Reports and Sales and Use Tax updates will be provided to Council for their review and information. (Presented by: Finance Director Kelly Lamberson) This item is for informational purposes only.  City Council Agenda June 26, 2023 Page 4 9 Gorrespondence (A) The following correspondence is provided to Council for their review and information. A) Regular monthly bills. 10. Citv Manaqer's and Council Members' Report The City Manager and Council Members will provide updates regarding recent and upcoming events and projects, events of interest, and the general operations of the City. No action is to be taken. 11. Recess CiW Council Meetinq The Mayor will consider a brief recess to consider the Municipal Authority Agenda. 12. Reconvene Citv Council Meetinq The Mayor will reconvene the City Council meeting following the Municipal Authority meeting. 13. Executive Session (A:C) A) Council may consider retiring into Executive Session for the purpose of conferring on matters pertaining to economic development within RiverWest development; Sheffield Crossing at Sand Springs development; property located in the 200 Block of South Main Street, Sand Springs, OK; property located at 105 & 107 Morrow Road, Sand Springs, OK; property located at 216 North Lincoln Avenue, Sand Springs, Oklahoma, a 65-acre subdivision economic development project located in the vicinity of HWY 97 and SlstStreet, Sand Springs, OK; property located within the Sand Springs-Pogue Airport; and the Berryhill subdivision economic development project located in Tulsa, OK, all in accordance with 25 O.S. Section 307(CX11); and for the purpose of conferring on matters pertaining to appraisal or acquisition of property located in the 300 Block of South Main Street, Sand Springs, OK, in accordance with O.S. Title 25' Section 307(BX3). Motion Second B) The Mayor may reconvene the City Council meeting following the Executive Session. c) council will consider and take any action deemed appropriate as a result of the Executive Session. Motion Second-  City Council Agenda June 26, 2023 Page 5 14. Adiournment Time_ IF YOU REQUIRE SPECIAL ACCOMMODATIONS PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY OF SAND SPRINGS AT 918-246- 2575. This agenda was filed in the ofllce of the City Clerk and posted at 11:30 a.m. on June 22,2023, in the di splay case at the front entrance of the Sand Springs Municipal Building, 100 E. Broadway nd Spri oma 74063, by Dawn Gilmartin, Deputy City Clerk Gilma uty City Clerk