City Council

C4C City of Sand Springs Agenda Form Meeting Date:____________ JUL 12 2023 works Agenda:_______________ City Council Item:____________ Regular No Signature Items:__________ City Attorney Presented by:____________________________ Council Member Financial Subject:____________________ Disclosure Audit Form ____________________________________________________ C4C Item #: _____________ 0 Cost: ______________ Information Only Recommendation:____________________ Synopsis: Council will review the Council Audit Questionaire Details: State law at 11 O.S. Section 8-113 prohibits council members from doing business with the city, stating: A. Except as otherwise provided by this section, no municipal officer or employee, or any business in which the officer, employee, or spouse of the officer or employee has a proprietary interest, shall engage in: 1. Selling, buying, or leasing property, real or personal, to or from the municipality; 2. Contracting with the municipality; or 3. Buying or bartering for or otherwise engaging in any manner in the acquisition of any bonds, warrants, or other evidence of indebtedness of the municipality. F. For purposes of this section, "proprietary interest" means ownership of more than twenty-five percent (25%) of the business or of the stock therein or any percentage which constitutes a controlling interest but shall not include any interest held by a blind trust. G. Any person convicted of violating the provisions of this section shall be guilty of a misdemeanor. Any transaction entered into in violation of the provisions of this section is void. Any member of a governing body who approves any transaction in violation of the provisions of this section shall be held personally liable for the amount of the transaction. A disclosure form such as the attached will ensure that there is not an inadvertent violation of the above requirements.  C4C ELECTED OFFICIAL AUDIT QUESTIONAIRE As an elected official for the City of Sand Springs, please answer the following pre-audit questions so the City can provide full disclosure to our external auditor as a part of our annual financial audit: 1. Name: 2. List the names, if any, of any business interest in which you or a spouse have a "proprietary interest," which for these purposes means ownership of more than twenty-five percent (25%) of the business or of the stock therein or any percentage which constitutes a controlling interest but shall not include any interest held by a blind trust: 3. Have you or any of your business interest entered into any contract with the City of Sand Springs or the Sand Springs Municipal Authority. Yes -- No 4. Other than allowable expense reimbursements, have you received any payment from the City or its trusts during this budget year? Yes -- No 5. I certify that: a. I have not received any commissions from vendors as a result of a sale by that vendor to the City or one of its affiliates. b. I have not received any financial advantage from any confidential information I have received as a result of my role with the City. c. I do not have any ongoing financial dealings with any vendor of the City that is the result of my position with the City. I am familiar with the above information and that it is true and correct to the best of my knowledge. Dated: ________ _________________________ (name)  C5 City of Sand Springs Agenda Form Meeting Date:____________ JUL 12 2023 works Agenda:_______________ City Council Item:____________ Regular No Signature Items:__________ Presented by:____________________________ Supplemental Appropriation- Subject:____________________ Emergency Reserves ____________________________________________________ C5 Item #: _____________ Cost: ______________ Approval Recommendation:____________________ Synopsis: Council may consider approval of a Supplemental Appropriation in the General Fund for an Increase to the Emergency Management department expenditure line item in the amount of $1,056,280 and a Decrease to the Emergency Reserves Ending Fund Balance in the amount of $1,056,280. Details: This agenda item provides the funding to cover the expenditures related to the June 2023 storm and debris clean-up. The funding will come out of the emergency reserves. If the City receives reimbursement from FEMA, that money will go back into the reserves to replenish those funds.