City Council

SPECIAL MEETING MINUTES Sand Springs City Council July 16, 2024 -11 :30 a.in. Sand Springs -Spring Lake Municipal Complex 13101 West 46th Street Conference and Breakroom Sand Springs, OK 74063 www.sandsDrinasok.ora MEMBERS PRESENT: MayorJim spoon Councilor Cody Worrell Councilor Matt Barnett Councilor Mike Burdge Councilor Nancy Riley Councilor Brian Jackson ALSO PRESENT: City Manager Michael S. Carter Assistant City Manager Jennifer Swezey City Attorney David L. Weatherford City clerk Janice L. Almy ABSENT: Vice Mayor Beau Wilson The Sand Springs City Council met in special session on July 16, 2024, in the Conference and Breakroom Of the Sand Springs Spring Lake Municipal Complex pursuant to the regular meeting notice and agenda filed with the Cfty Clerk's office and posted at 12:00 p.in. on July 11, 2024, on the display board located at the front entrance Of the Sand Springs Munieipal Buiiding (Cfty Hall), 100 East Broadway Street, Sand Springs, Oklahoma 74063 1. Calltoorder Mayor Spcon called the meeting to order at the noted time Of 11 :32 a.in. 2. Rollcall Mayor Spoon called for an individual roll call with members replying in the following manner: Councilor Jackson, here; Councilor Bamett, here; Councilor Burdge, here; Mayor Spcon, here; Vlce Mayor Wilson, here; Councilor Riley, here; Councilor Worrell, here. It was noted for the record that Vlce Mayor Wilson was absent from said meeting.  CllY COUNCIL MINUTES JULY 16, 2024 PAGE 2 3. New and onaoina proiects and Events Discussion -Informational oniv Council and staff discussed the following new and ongoing projects and events: A) Cfty Attorney David L. Weatherford provided an update regarding sssM- 002 modification Of the Sand Springs Subdivision Regulations, Section 4.11.1.d to reduce the required setback from an active well from 150' to 8' (16' diameter). Location: Proposed Stone Creek lv Subdivision, Section 34, Township 19, Range 11, along the south side Of 51st Street South between The Villas at Stone Creek Estates and I+.ighway 97 . 8) Cfty Planner Brad Bates provided a brief update regarding the Animal Welfare Facilfty -Bid No.1125 project, including discussion Of a possible change order and budget amendment. C) Cfty Planner Brad Bates provided a briof update regarding ROwro25- Enoroachment permit request for 4300 South 129th West Avenue to allow fencing, parking, and a drive aisle to be located in Public Right-of-Way. D) Raw Water Systems Division Supervisor Frank Weigle provided the bid results for the Skiatook Raw Water Conveyance System (SRWCS) 2024 Emergeney Repairs. E) Raw water system Division supervisor Frank weisle provided an update regarding the Skiatock Raw Water conveyance System (SRWCS) No. 4 Pump and Motor project. F) Cfty Engineer Jeff westfall provided the bid results for the Berryhill sanitary Sewer Improvements -Bid No.1129 project. G) Cfty Engineer Cody Blair provided the bid results for 777e Ira/./s Rough Grading -Bid No. 1134 project. H) Public Works Director Derek Campbell provided an update regarding the Sand Springs Home easements as related to the Euchee Creek Sanitary Sewer System -Airport Sewer project. Item No. 3A-H was for informational purposes only. 4. Cit`/ Manaaer's and council Members' Report The Cfty Manager and Council Members provided updates regarding recent and upcoming events and projects, events Of interest, and the general operations Of the Cfty, as follows:  CITY COUNCIL MINUTES JULY 16, 2024 PAGE 3 A) City Manager Michael S. Carter provided a brief update regarding the Sheffleld Crossing development area. 8) No updates provided regarding the south Main development area. C) No updates provided regarding the 65-acre housing development project. D) No updates provided regarding urban Renewal. E) No updates provided regarding omniTrax and related development area. F) No updates provided regarding the Debris Management site and Disaster Response events. G) City/Municipal Authority Facilities/Properties: 1. No updates provided regarding the municipal building (City Hall). 2. City Manager Michael s. Carter informed council of a development wanting to develop ropes and zip line courses in Sand Springs. No updates provided regarding the Case Community Center. No updates provided regarding the Sand Springs Museum. No updates provided regarding the Sand Springs-Pogue Airport and security facility. No updates provided regarding the Billie A. Hall Public Safety Center, Fire Station No. 2, Workout Facility, and Police Gun Range. 7. No updates prov.ided regard.ing The canyons at BIackjack Ridge Golf Course and related facilities. 8. No updates provided regarding the Shell Lake/Lake Caretaker House. 9. No updates provided regarding the spring Lake Municipal complex. 10. City Manager Michael s. Carter provided an update regarding water and Waste Water Treatment Plants and systems, specifically a request for City sewer service to serve the Spring Mountain Estates development and surrounding area. 11. No updates provided regarding the recycling depot. 12. No updates provided regarding rental properties. H) No updates provided regarding upcoming special events, programs, and holidays within the next 30 days. City Manager Michael S. Carter requested a report regarding a building issue in 7lhe G/ens Subdivision. City Planner Brad Bates provided a brief report regarding a new house construction setback issue, which will be heard/determined by the Board of Adjustment.  CITY COUNCIL MINUTES JULY 16, 2024 PAGE 4 Cfty Manager Michael S. Carter stated proposals for ambulance services received last Fnday. Item No. 4 was for informatienal purposes only. It was noted for the record that Councilor Jackson left said meeting at 12:59 p.in. Adioumment