Municipal Authority

MINUTES Sand Springs Municipal Authority Regular Meeting June 25, 2012 Room #211 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (2-0) Vice Chairman Michael L. Phillips (2-0) Trustee Dean Nichols (2-0) Trustee Jesse Honn (2-0) Trustee Harold G. Neal (2-0) Trustee Brian Jackson (2-0) Trustee James Rankin (2-0) ALSO PRESENT: City Manager Rocky D. Rogers Authority Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in regular session on June 25, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 1:00 p.m., on June 21, 2012 on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:25 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Nichols, here; Trustee Honn, here; Trustee Jackson, here; Vice Chairman Phillips, here; Chairman Burdge, here; Trustee Neal, here; Trustee Rankin, here.  MUNICIPAL AUTHORITY MINUTES JUNE 25, 2012 PAGE 2 3. Appointments A. Airport Advisory Board 1. Chairman Burdge informed Trustees of the consideration of the reappointment of Robert J. Fleenor to serve on the Airport Advisory Board for an unexpired term to July 2013. A motion was made by Chairman Burdge and seconded by Vice Chairman Phillips that Robert J. Fleenor be reappointed to serve on the Airport Advisory Board for an unexpired term to July 2013. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Phillips, aye; Trustee Jackson, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0. 2. Chairman Burdge informed Trustees of the consideration of the reappointment of Dr. Mark Manahan to serve on the Airport Advisory Board for an unexpired term to July 2014. A motion was made by Chairman Burdge and seconded by Trustee Honn that Dr. Mark Manahan be reappointed to serve on the Airport Advisory Board for an unexpired term to July 2014. Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Honn, aye; Trustee Jackson, aye; Vice Chairman Phillips, aye; Chairman Burdge, aye; Trustee Neal, aye; Trustee Rankin, aye. The motion carried 7-0-0. 3. Chairman Burdge informed Trustees of the consideration of the reappointment of Dr. William “Tom” Campbell, Jr. to serve on the Airport Advisory Board for an unexpired term to July 2014. A motion was made Chairman Burdge and seconded by Vice Chairman Phillips that Dr. William “Tom” Campbell, Jr. be reappointed to serve on the Airport Advisory Board for an unexpired term to July 2014. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Phillips, aye; Trustee Jackson, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0.  MUNICIPAL AUTHORITY MINUTES JUNE 25, 2012 PAGE 3 4. Chairman Burdge informed Trustees of the consideration of the reappointment of James Palmer, Jr. to serve on the Airport Advisory Board for a three-year term to July 2015. A motion was made by Chairman Burdge and seconded by Trustee Neal that James Palmer, Jr. be reappointed to serve on the Airport Advisory Board for a three-year term to July 2015. Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Honn, aye; Trustee Jackson, aye; Vice Chairman Phillips, aye; Chairman Burdge, aye; Trustee Neal, aye; Trustee Rankin, aye. The motion carried 7-0-0. 5. Chairman Burdge informed Trustees of the consideration of the reappointment of Joe Stephenson to serve on the Airport Advisory Board for a three-year term to July 2015. A motion was made by Chairman Burdge and seconded by Vice Chairman Phillips that Joe Stephenson be reappointed to serve on the Airport Advisory Board for a three-year term to July 2015. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Phillips, aye; Trustee Jackson, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0. B. Sand Springs/Sapulpa Joint Board 1. Chairman Burdge informed Trustees that he may consider the appointment of an alternate representative to serve on the Sand Springs/Sapulpa Joint Board for an unexpired term to May 2013. A motion was made by Chairman Burdge and seconded by Trustee Neal that City Manager Rocky D. Rogers be appointed as an alternate representative to serve on the Sand Springs/Sapulpa Joint Board for an unexpired term to May 2013. Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Honn, aye; Trustee Jackson, aye; Vice Chairman Phillips, aye; Chairman Burdge, aye; Trustee Neal, aye; Trustee Rankin, aye. The motion carried 7-0-0. 2. Chairman Burdge informed Trustees that Vice Chairman Phillips may consider the appointment of an alternate representative to serve on the Sand Springs/Sapulpa Joint Board for an unexpired term to May 2013.  MUNICIPAL AUTHORITY MINUTES JUNE 25, 2012 PAGE 4 A motion was made by Vice Chairman Phillips and seconded by Trustee Neal that Public Works Director Derek Campbell be appointed as an alternate representative to serve on the Sand Springs/Sapulpa Joint Board for an unexpired term to May 2013. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Phillips, aye; Trustee Jackson, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0. 4. Consent Agenda Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item could be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 4A through 4G. A motion was made by Trustee Neal and seconded by Trustee Rankin to approve the Consent Agenda Items 4A through 4G, as follows: A) The minutes of the May 14, 2012 regular Municipal Authority meeting. B. The monthly Transfers of Funds. C. The insurance plans with OMAG for Municipal Liability and Property Coverage. D. Resolution No. M12-04 approving budget amendments, authorizing payment to the heirs of Charles Pratt, accepting conveyance by Quit Claim Deed and pursuit of land use change. E. The Agreement Renewal, including Administrative Assessment in the amount of $4,922.14 and Recycling Program Operation in the amount of $15,000.00, totaling $19,922.14 with M.e.t. F. The acceptance of the recommendation of the Sand Springs/Sapulpa Joint Board and approval of the Agreement for Engineering Services with Tetra Tech for operation and maintenance of the Skiatook Raw Water Conveyance System for Fiscal Year 2013 in the amount of $321,288.00, with the Sand Springs Municipal Authority’s 60-percent share being $192,772.80.  MUNICIPAL AUTHORITY MINUTES JUNE 25, 2012 PAGE 5 G. The renewal and modification of the Lease Agreement with the Sand Springs Home for the Dudley Complex for Fiscal Year 2013 and authorization for the City Manager to sign said Agreement. Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Honn, aye; Trustee Jackson, aye; Vice Chairman Phillips, aye; Chairman Burdge, aye; Trustee Neal, aye; Trustee Rankin, aye. The motion carried 7-0-0. 5. Water Resources Board Loan Refinancing Chairman Burdge informed Trustees of the consideration of the adoption of Resolution No. M12-05 authorizing the issuance of not to exceed $1,400,000.00 Sand Springs Municipal Authority Promissory Note, refunding Series 2012; approving a Loan Agreement, Promissory Note, and Security Agreement; and authorizing such other documents and agreements as may be necessary or required; authorizing the sale of the Note to the Oklahoma Water Resources Board and containing other provisions relating thereto. A motion was made by Vice Mayor Phillips and seconded by Trustee Jackson that the requested adoption of Resolution No. M12-05 authorizing the issuance of not to exceed $1,400,000.00 Sand Springs Municipal Authority Promissory Note, refunding Series 2012; approving a Loan Agreement, Promissory Note, and Security Agreement; and authorizing such other documents and agreements as may be necessary or required; authorizing the sale of the Note to the Oklahoma Water Resources Board and containing other provisions relating thereto, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Phillips, aye; Trustee Jackson, aye; Trustee Honn, aye; Trustee Nichols, aye. The motion carried 7-0-0. 6. Financial Reports The regular monthly Financial Reports for all funds are provided to Trustees for their review and information. 7. Correspondence The following correspondence was provided to Trustees for their review and information: A. Regular monthly bills.  MUNICIPAL AUTHORITY MINUTES JUNE 25, 2012 PAGE 6 8. City Manager’s and Trustees’ Report There were no City Manager or Trustee reports. 9. Adjournment The meeting adjourned at the noted time of 7:35 p.m. ____________________________ Janice L. Almy, Secretary