Municipal Authority

MINUTES Sand Springs Municipal Authority Regular Meeting July 23, 2012 Room #211 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (3-0) Vice Chairman Michael L. Phillips (3-0) Trustee Dean Nichols (3-0) Trustee Jesse Honn (3-0) Trustee Brian Jackson (3-0) Trustee James Rankin (3-0) ALSO PRESENT: City Manager Rocky D. Rogers Authority Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: Trustee Harold G. Neal (2-1) The Sand Springs Municipal Authority met in regular session on July 23, 2012 in Room #211 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 10:00 a.m., on July 19, 2012 on the bulletin board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:39 p.m. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Nichols, here; Trustee Honn, here; Trustee Jackson, here; Vice Chairman Phillips, here; Chairman Burdge, here; Trustee Neal, no response; Trustee Rankin, here. It was noted that Trustee Neal was absent for said meeting.  MUNICIPAL AUTHORITY MINUTES JULY 23, 2012 PAGE 2 3. Consent Agenda Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item could be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. Chairman Burdge noted a citizen signed in to address Consent Agenda Item 3D. Phyllis Cole, 711 North Greenview Circle, Sand Springs, expressed concern regarding the high cost of the equipment for use at the golf course, as well as the cost of insurance, if insured. There being no other comments, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3F. A motion was made by Trustee Honn and seconded by Vice Chairman Phillips to approve the Consent Agenda Items 3A through 3F, as follows: A) The minutes of the June 25, 2012 regular Municipal Authority meeting. B. The monthly Transfers of Funds. C. A change in the Golf Course Short-Term Capital Budgeted items in the Municipal Authority Short-Term Capital Fund by adding “Sand Rake” to the description. D. The purchase of a Toro 4500 D multi-deck mower and Toro Sand Pro 5040 sand rake from Professional Turf Products (Tulsa, Ok) using FY13 Canyons at Blackjack Ridge – Short-Term Capital Funds for a total expenditure of $86,178.15. E. To renew Fire Vehicle and Equipment Lease Purchase No. 1007065753, dated October 22, 2007, with American Heritage Bank, and renew Golf Carts Lease Purchase No. 100297, with Yamaha for the Fiscal Year ending June 30, 2013. F. The acceptance of the recommendation of the Sand Springs-Sapulpa Joint Board and approval of Change Order No. 3 to the contract for Work Package No. 10 – Emergency Repairs with T-G Excavating, Inc. in the amount of $5,869.09 (Sand Springs 60-percent share $3,521.45) for bonds and insurance to permit a one-year extension of the contract through August 19, 2013.  MUNICIPAL AUTHORITY MINUTES JULY 23, 2012 PAGE 3 Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Honn, aye; Trustee Jackson, aye; Vice Chairman Phillips, aye; Chairman Burdge, aye; Trustee Rankin, aye. The motion carried 6-0-0. 4. Financial Reports The regular monthly Financial Reports for all funds are provided to Trustees for their review and information. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A. Regular monthly bills. 6. City Manager’s and Trustees’ Report Rocky D. Rogers, City Manager, noted the Workshop scheduled for August 2, 2012, at 4:00 p.m. at Tulsa Community College – West Campus. 7. Adjournment The meeting adjourned at the noted time of 7:43 p.m. ____________________________ Janice L. Almy, Secretary