Municipal Authority

MINUTES Sand Springs Municipal Authority M3A October 28, 2019 Room #B106 Following City Council Billie A. Hall Public Safety Center 602 W. Morrow Road Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Vice Chairman Patty Dixon (5-1) Trustee Phil Nollan (6-0) Trustee Mike Burdge (6-0) Trustee Nancy Riley (2-0) Trustee Beau Wilson (6-0) Trustee Brian Jackson (6-0) ALSO PRESENT: City Manager Elizabeth A. Gray Assistant City Manager Mike Tinker City Attorney David Weatherford Secretary Janice L. Almy MEMBERS ABSENT: Chairman Jim Spoon (4-2) The Sand Springs Municipal Authority met in regular session on October 28, 2019, in Room No. B106 of the Billie A. Hall Public Safety Center pursuant to the agenda filed with the City Clerk’s office and posted at 11:00 a.m., on October 24, 2019, on the window located at the front entrance of former Fire Station #1, 217 N. McKinley Ave., Sand Springs, Oklahoma 74063. 1. Call to Order Vice Chairman Dixon called the meeting to order at the noted time of 7:58 p.m. 2. Roll Call Vice Chairman Dixon called for an individual roll call with members replying in the following manner: Trustee Jackson, here; Trustee Nollan, here; Trustee Burdge, here; Vice Chairman Dixon, here; Chairman Spoon, no response; Trustee Riley, here; Trustee Wilson, here. It was noted for the record that Chairman Spoon was absent from said meeting.  MUNICIPAL AUTHORITY MINUTES OCTOBER 28, 2019 PAGE 2 3. Consent Agenda (A-E) Vice Chairman Dixon informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Vice Chairman Dixon noted that questions or clarification on any Consent Agenda items may be addressed prior to taking action. Vice Chairman Dixon requested if Trustees had questions or needed clarification on any Consent Agenda items or whether any items needed to be considered separately. There being none, Vice Chairman Dixon called for a motion regarding Consent Agenda Items 3A through 3E. A motion was made by Trustee Nollan and seconded by Trustee Wilson to approve the Consent Agenda Items 3A through 3E: A) The minutes of the September 23, 2019, regular Municipal Authority meeting. B) The minutes of the October 9, 2019, special Municipal Authority meeting. C) The times and dates of the regular Sand Springs Municipal Authority meetings for the 2020 calendar year. D) The purchase of 20 Motorola APX 900 Portable Radios for Parks and Public Works in the amount of $39,992.65 from Motorola Solutions. E) Acceptance of the recommendation of the Sand Springs-Sapulpa Joint Board and staff for approval of Sand Springs Municipal Resolution No. M20-07, a resolution approving Amendment No. 2 to the Agreement for Engineering Services with Tetra Tech for the Design and Construction Services for a second One Way Surge Tank in the Skiatook Raw Water Conveyance System. Vice Chairman Dixon called for the vote recorded as follows: Trustee Wilson, aye; Trustee Riley, aye; Vice Chairman Dixon, aye; Trustee Burdge, aye; Trustee Nollan, aye; Trustee Jackson, aye. The motion carried 6-0-0. 4. Resolution No. M20-04 Municipal Attorney David Weatherford requested Council’s approval of Resolution No. M20-04, a resolution authorizing the acquisition of new easements, the amendment of existing easements, and the settlement of claims related to the  MUNICIPAL AUTHORITY MINUTES OCTOBER 28, 2019 PAGE 3 acquisition of property, as it relates to the Skiatook Raw Water Conveyance System. A motion was made by Trustee Nollan and seconded by Trustee Burdge that the requested approval of Resolution No. M20-04, a resolution authorizing the acquisition of new easements, the amendment of existing easements, and the settlement of claims related to the acquisition of property, as it relates to the Skiatook Raw Water Conveyance System, as presented, be approved. Vice Chairman Dixon called for the vote recorded as follows: Trustee Jackson, aye; Trustee Nollan, aye; Trustee Burdge, aye; Vice Chairman Dixon, aye; Trustee Riley, aye; Trustee Wilson, aye. The motion carried 6-0-0. 5. Resolution No. M20-05 – Canyons at Blackjack Ridge Clubhouse Renovation Parks Director Jeff Edwards requested Council’s approval of Resolution No. M20- 05, a resolution approving award of Bid No. 1070, authorizing contract payments, authorizing the signature of all related documents, as it relates to the Canyons at Blackjack Ridge Clubhouse Renovation project. Following discussion, a motion was made by Trustee Nollan and seconded by Trustee Wilson that the requested approval of Resolution No. M20-05, a resolution approving award of Bid No. 1070, authorizing contract payments, authorizing the signature of all related documents, as it relates to the Canyons at Blackjack Ridge Clubhouse Renovation project, as presented, be approved. Vice Chairman Dixon called for the vote recorded as follows: Trustee Wilson, aye; Trustee Riley, aye; Vice Chairman Dixon, aye; Trustee Burdge, aye; Trustee Nollan, aye; Trustee Jackson, aye. The motion carried 6-0-0. 6. Resolution No. M20-06 – Canyons at Blackjack Ridge Course Improvements Parks Director Jeff Edwards requested Council’s approval of Resolution No. M20- 06, a resolution approving award of Bid No. 1071, authorizing contract payments, authorizing the signature of all related documents, as it relates to the Canyons at Blackjack Ridge Course Improvements project. Following discussion, a motion was made by Trustee Wilson and seconded by Trustee Nollan that the requested approval of Resolution No. M20-06, a resolution approving award of Bid No. 1071, authorizing contract payments, authorizing the  MUNICIPAL AUTHORITY MINUTES OCTOBER 28, 2019 PAGE 4 signature of all related documents, as it relates to the Canyons at Blackjack Ridge Course Improvements project, as presented, be approved. Vice Chairman Dixon called for the vote recorded as follows: Trustee Jackson, aye; Trustee Nollan, aye; Trustee Burdge, aye; Vice Chairman Dixon, aye; Trustee Riley, aye; Trustee Wilson, aye. The motion carried 6-0-0. 7. Financial Reports The regular monthly Financial Reports for all funds were provided to Trustees for their review and information. This item was for informational purposes only. 8. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 9. City Manager’s and Trustees’ Report City Manager Elizabeth Gray reported on the Gilcrease Expressway Extension groundbreaking. 10. Adjournment The meeting adjourned at the noted time of 8:10 p.m. _______________________________ Janice L. Almy, Secretary M3B M4A