Museum Trust Authority

MEETING NOTICE AND AGENDA SAND SPRINGS CULTURAL & HISTORIAL MUSEUM TRUST AUTHORITY Tuesday, September 15, 2015 (6:00pm) Sand Springs Museum 9 E. Broadway, Sand Springs, OK 1. CALL TO ORDER _______________________pm 2. ROLL CALL – S. Clem______ M. Crawford_____ T. Dixon_____ D. Nobles_____ C. Phillips______ V. Sisney_____ G. Whitaker_____ 3. MINUTES (August 18, 2015) – Pages 1-4 Attached are the Minutes for the Board’s review. ACTION________________________________________________________ 4. MINUTES (August 27, 2015) – Page 5 Attached are the Minutes of special meeting for Board’s review. ACTION________________________________________________________ 5. BILLS – Page 6 See attached bills paid in July and August 6. FINANCIALS (August) – Pages 7-9 Attached is the monthly financial report for the Board’s review. Information only - no action will be taken 7. APPROVAL OF MUSEUM BUDGET (FY 2016) – Page 10 Board will consider and/or approve the 2016 Museum Budget. ACTION________________________________________________________ 8. PROPOSAL FOR PART-TIME MUSEUM COORDINATOR – Page 11 Board will consider and/or approve a proposal for a part-time Museum Coordinator. Board will further consider and/or determine primary job functions, hourly rate and make other necessary decisions to proceed with the process, if approved. ACTION________________________________________________________ 1 Agenda – Cont’d -2- September 11, 2015 9. TRUSTEES WILL CONSIDER ACCESSION OF ITEMS LISTED – Board will consider and/or approve the accession of a. Jerry Adair baseballs (2). b. Great Raft Race T-Shirts (6). ACTION_________________________________________________________ 10. TRUSTEES WILL CONSIDER DE-ACCESSION OF ITEMS LISTED– Board will consider and/or approve the de-accession of a. Railway items ACTION________________________________________________________ 11. GIFT SHOP ITEMS – Board will consider and/or approve the following a. Placement of books in gift shop b. Placement of ornaments in gift shop c. Authority for placement of other items directly related to exhibits ACTION________________________________________________________ 12. OUTDOOR CHRISTMAS TREE DISPLAY – Board will consider and/or approve request to place sponsored cut trees on porch and lawn of the Museum and provide electric for them. ACTION________________________________________________________ 13. TRUSTEES WILL CONSIDER NEW CHECKING ACCOUNT – Board will consider and/or approve the opening of a business checking account at American Heritage Bank. ACTION_______________________________________________________ 14. TRUSTEES WILL CONSIDER EXPANDING MUSEUM HOURS – Board will consider and/or approve expanding Museum hours to include special events, including the Christmas Parade, Boo on Broadway, Pilot Parade of Homes, and Saturday hours for Christmas Tree exhibit. ACTION________________________________________________________ 15. MUSEUM ASSOCIATION REPORT (Cecilia Coggeshall) – Information only – no action will be taken 2 Agenda – Cont’d -3- September 11, 2015 16. COMMITTEE REPORTS – a. T. Dixon, Accession/De-Accession – b. G. Whitaker, Building – c. Debbie Nobles, Documents – d. Vicki Sisney, Exhibits e. Cynthia Phillips , Fundraising Information only – no action will be taken 17. ADJOURNMENT ____________________pm This Agenda was filed in the office of the City Clerk and posted at ___________ am/pm on ___________________________, on the digital display board located in the lobby of the Sand Springs Municipal Building, 100 E. Broadway, Sand Springs, OK ________________________________________ Paula F. Jones, Secretary pb-agenda 3