City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Maren Barker, District 2 Kristin Coleman-Nicholl, District 3 Chris McCandless, District 4 Steve Fairbanks, At-large Linda Martinez Saville, At-large Zach Robinson, At-large Tuesday, March 13, 2018 5:15 PM Council Chambers Per Utah Code Annotated 52-4-207 and City Council policy, Council Member Fairbanks may be participating in the March 13, 2018 City Council Meeting via telephone or video conference . Roll Call Council Office Director Michael Applegarth Council Office Analyst Dustin Fratto Administration: Mayor Kurt Bradburn CAO Matthew Huish Deputy to the Mayor Evelyn Everton Assistant CAO Shane Pace Assistant CAO Korban Lee Management Analyst Jamie Jacobson Economic Development Director Nick Duerksen City Attorney Bob Thompson Executive Secretary-Legal Christine Edwards City Recorder Molly Spira Community Development Director James Sorensen Planner Wade Sanner Administrative Services Director Brian Kelley Fire Chief Bruce Cline Assistant Parks & Recreation Director Dan Medina Assistant Police Chief Bill O'Neil Public Utilities Director Tom Ward Support Services Director-Public Utilities Kim Bell Public Works Director Mike Gladbach Present: 7- Council Member Brooke Christensen Council Member Maren Barker Council Member Kristin Coleman-Nicholl Council Member Chris McCandless Council Member Steve Fairbanks Council Member Zach Robinson Council Member Linda Martinez Saville Sandy City, Utah Page 1 Printed on 4/4/2018 City Council Meeting Minutes March 13, 2018 5:15 Council Meeting Opening Remarks / Prayer / Pledge of Allegiance Chairwoman Linda Martinez-Saville welcomed all those in attendance. CAO Shane Pace offered the opening prayer. Fire Chief Bruce Cline led the audience in the pledge. Agenda Planning Calendar Review Michael Applegarth reviewed the Agenda Planning Calendar. Council Member Business Brooke Christensen thanked all who participated in the 90th South UDOT project update last Saturday. She asked a question regarding Administrative Fines that Michael Applegarth and Shane Pace responded to. Zach Robinson thanked all who attended the Town Hall Meeting last Saturday. He reported on the Jordan River Commission and Arts Guild meetings he attended. Chris McCandless presented a booklet he received from Glasco. He commented on a housing grant program initiated by Ogden City, The Hale Center Theater board membership, the Central Wasatch Commission meeting, and a ticket management policy. He complimented Evelyn Everton on a "great" job at this year's Legislature Session. Council Office Director's Report Michael Applegarth reported that Steve Fairbanks would be participating in tonight's Council meeting via phone. He informed the Council that there was a "glitch" in the audio and video connection for this evening's meeting. He drew attention to the trial agenda procedure that was being used for tonight's agenda. Mayor's Report Mayor Bradburn stated that the Administration would be supportive in proposing a policy for tickets. He apologized to Zach Robinson for not being able to attend his Town Hall Meeting on Saturday. He was meeting with Congressman Curtis who also held a Town Hall Meeting on the same day. He asked Evelyn Everton to present a final update on the Legislative Session. Evelyn Everton thanked the Council for contacting their representatives on issues that were before the Legislature this year. She presented a final report on the bills that were passed. CAO Report Mayor Bradburn reported on the upcoming appointments to the Planning Commission. Sandy City, Utah Page 2 Printed on 4/4/2018 City Council Meeting Minutes March 13, 2018 Matt Huish reported that there were two Department Directors who were out for medical procedures. The schedule for the Sandy Amphitheater is being finalized. A Citizen Survey will be going out to residents this month. The on-line financial tool will be posted soon on social media. Council questions followed. Legislative Report Held during Mayor's report. Citizen Comments Steve Smith spoke in favor of the new agenda format. He recommended that the City Council refer to the lease agreement with Hale Center Theater regarding appointments to the board, and a suggested language change to Interlocal Agreements requiring any amendments to come back to the Council. Steve Van Maren encouraged the Council to entertain a motion for adjournment for a caucus methods meeting in the Multi-Purpose room. Citizen Comments were closed. Consent Calendar Approval of the Consent Calendar A motion was made by Kristin Coleman-Nicholl, seconded by Chris McCandless, to approve the Consent Calendar. The motion carried by the following vote: Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville 1. 18-081 Approval of the March 6, 2018 Minutes. Attachments: March 6, 2018 minutes.pdf Item approved. Council Items 2. 18-083 Administration updating the City Council Attachments: Administration Update Presentation FINAL 3-13-18 Matt Huish presented an update on various programs the Administration has been working on. Council comments followed. 3. 18-082 Finance Department updating the Council on the 2018-19 budget. Sandy City, Utah Page 3 Printed on 4/4/2018 City Council Meeting Minutes March 13, 2018 Attachments: Council Budget Presentation March 13 Brian Kelley updated the Council on the 2018-2019 budget. 4. 18-077 Finance Department recommending the City Council amend the purchasing ordinance Attachments: Memo to Council RE Purchasing Updates Purchasing Ordinance Redline Purchasing Ordinance Revised 18-07 Ordinance Amendment Executed Copy Ordinance 18-07.pdf Brian Kelley updated the Council on the Administration's recommendations for the Purchasing Ordinance. Public Comments Steve Smith commented on the purchasing procedures pertaining to noticing provisions, retention of records, exemption for professional services, and constitutional takings. Council questions and comments followed. A motion was made by Maren Barker seconded by Brooke Christensen, to adopt Ordinance18-07, amending the Sandy City purchasing ordinance with the following amendments: change 5 business days to 10 business days, and to strike in Section 11-1-15 the language "for not less than one year from the time of procurement " and replace it with the following language " in accordance with State retention schedules" with the direction to have Staff bring back Section 11-3-2- for further review.... The motion carried by the following vote: Yes: 6- Brooke Christensen Maren Barker Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville No: 1- Kristin Coleman-Nicholl 5. 17-310 Administration updating the Council on the recodification of City Code Attachments: Legal Review_City Responses Memo on Project New Table of Content Assistant CAO Shane Pace updated the Council on the recodification process. Council questions followed. 6. 18-072 Public Utilities Department recommending that the City Council make citizen appointments to the Public Utilities Advisory Board. Sandy City, Utah Page 4 Printed on 4/4/2018 City Council Meeting Minutes March 13, 2018 Attachments: March 13, 2018 Reappointment PUAB.pdf Resolution for David Colling Resolution for Jeff Budge Resolution for Don Milne Resolution for Florence Reynolds Tom Ward presented the recommendations for appointments to the Public Utilities Advisory Board. Public Comment: Steve Van Maren asked if the positions should be staggered, and if Don Milne had served on other boards. Dustin Fratto and Tom Ward addressed Mr. Van Maren's questions. Council questions followed. A motion was made by Steve Fairbanks, seconded by Kristin Coleman-Nicholl, to adopt Resolutions 18-10 C, 18-11 C, and 18-12 C, appointing Dave Collings, Jeff Budge, and Don Milne to the Public Utilities Advisory Board beginning January 1, 2018 and ending December 31, 2019... The motion carried by the following vote: Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville Steve Fairbanks made a motion seconded by Chris McCandless to adopt Resolution 18-13C appointing Florence Reynolds to fill a term as a regular member on the Public Utilities Advisory Board beginning April 1, 2018 and ending December 31, 2020...the motion carried by the following vote: Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville 7. 18-012 Council Member Robinson recommending the Council adopt amendments to the Sandy Election Code. Attachments: Draft Ordinance to Revise Title 2 Revisions to Title 2 - Election Code Revised Title 2 - Election Code Sandy City, Utah Page 5 Printed on 4/4/2018 City Council Meeting Minutes March 13, 2018 Zach Robinson introduced the election rules and regulations. Public Comments: Gary Forbush proposed making changes to a few of the headings. Steve Smith addressed what he felt were some conflicts and made a few proposals. Monica Zoltanski spoke regarding gift limitations for elected officials, importance for transparency and clear accounting. Michael Applegarth responded to Ms. Zoltanski's questions. Jim Edwards thanked Mr. Robinson for addressing Election Rules and Regulations and addressed filing dates and deadlines. Molly Spira commented that vote by mail has changed how campaigns are handled. Council questions and comments followed. Maren Barker made a motion seconded by Brooke Christensen to adopt Ordinance 18-07 amendments to the Sandy Election Code with changes that were made this evening, and to add "and expenditures" in several places but not including businesses......the motion carried by the following vote: Chris McCandless requested that the City Recorder put a scheduled together. Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville 8. 18-044 Council Member Robinson requesting adoption of Ordinance 18-10 related to idling vehicles. Sponsors: Robinson Attachments: March 27, 2018 Ordinance 18-10 Zach Robinson addressed the proposed code amendment on idle free zones. Public Comment: Steve Smith commented on Mr. Robinson's attempt to create idle free zones within Sandy City and the impact this amendment could have. Cindy Boyer expressed appreciation to Mr. Robinson for his efforts on the no idle policy. She feels this will have a huge impact if Sandy goes through with this. Other cities will be watching and it can be taken to a bigger level. Council comments followed. Sandy City, Utah Page 6 Printed on 4/4/2018 City Council Meeting Minutes March 13, 2018 7:00 Public Hearing 9. MISC-11-17- Rich Welch for Garbett Homes is requesting a partial street vacation of a 5320 public street located on the northern section of Wasatch Blvd on the southern property lines of 1991 Wasatch Blvd and 2073 Wasatch Blvd. Attachments: Staff Report and Exhibits.pdf Ordinance and Exhibits.pdf Executed Copy Ordinance 18-06.pdf Wade Sanner updated the Council on the partial street vacation. There were no public comments. Council questions followed. A motion was made by Kris Coleman Nicholl and seconded by Chris McCandless to adopt Ordinance18-06 a partial street vacation of a public street located on the northern section of Wasatch Blvd on the southern property lines of 1991 East Wasatch Blvd and 2073 East Wasatch Blvd..... The motion carried by the following vote: Yes: 6- Brooke Christensen Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville No: 1- Maren Barker Adjournment The meeting adjourned at approximately 9:15 p.m. by Zach Robinson. The next scheduled meeting of the City Council is Tuesday, March 27, 2018 at 5:15 p.m. ______________________ ______________________ Linda Martinez-Saville, Chair Pam Lehman Sandy City Council Meeting Clerk Sandy City, Utah Page 7 Printed on 4/4/2018