City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Alison Stroud, District 2 Kristin Coleman-Nicholl, District 3 Monica Zoltanski, District 4 Marci Houseman, At-large Zach Robinson, At-large Cyndi Sharkey, At-large Tuesday, December 15, 2020 5:15 PM Online Meeting *Amended Agenda* 5:15 Council Meeting Council Chair Robinson welcomed those in attendance. Chair Robinson read a statement regarding the continuation of virtual city council meetings without an anchor location. Roll Call Present: 7- Council Member Alison Stroud Council Member Kristin Coleman-Nicholl Council Member Zach Robinson Council Member Monica Zoltanski Council Member Marci Houseman Council Member Cyndi Sharkey Council Member Brooke Christensen Sandy City, Utah Page 1 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 Council Staff Present: Mike Applegarth, Executive Director Dustin Fratto, Assistant Director Liz Theriault, Policy & Communications Analyst Tracy Cowdell, Council Attorney Christine Edwards, Council Clerk Administration: Mayor Kurt Bradburn Matt Huish, CAO Lynn Pace, City Attorney Kim Bell, Deputy CAO Bruce Cline, Fire Chief Greg Severson, Police Chief Paul Farr, Justice Court Judge Scott Earl, Parks & Recreation Director Tom Ward, Public Utilities Director Mike Gladbach, Public Works Director James Sorenson, Community Development Director Nick Duerksen, Economic Development Director Melisse Stiglich, Justice Court Administrator Blaine Botkin, Field Operations Manager Prayer / Pledge of Allegiance Lynn Pace, City Attorney, offered the prayer. Council Chair Zach Robinson led the Pledge. Non-voting Items Agenda Planning Calendar Review & Council Office Director's Report Mike Applegarth, Council Executive Director, provided an update to the City Council. He noted an amendment to this evening's meeting agenda. Agenda Planning will meet tomorrow at 10:30 am. Council Member Business Council Member Houseman updated the Council. She thanked the Community Events and Communications staff for coordinating a recent event. She also spoke about the Sandy Arts Guild 35th Anniversary virtual celebration event. Council Member Robinson thanked the department heads for their responsiveness and help. Sandy City, Utah Page 2 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 Mayor's Report Mayor Bradburn was not present. CAO Report Matt Huish thanked Scott Earl for his 35 years of service to the City as Parks and Recreation Director. Special Recognition 1. 20-463 Introduction of Alta View Hospital CEO, Scott Roberson. Amber Nielsen and Scott Roberson with Alta View Hospital, introduced themselves to the Council and provided information about the hospital. They also spoke about the impact the COVID pandemic has had on their facility and staff and thanked the City and the community for their support and partnership. Council comments and questions followed. 2. 20-430 Sandy City Fire Department would like to give special recognition to individuals for their life saving efforts at the Windmill Cove Apartment Fire. Chief Bruce Cline and Deputy Chief Ryan McConaghie recognized Mr. Brayden Montoya and Mr. Angel "Noe" Mancia for their heroic and life-saving efforts at the November 5, 2020 fire at Windmill Cove Apartment complex. 3. 20-431 Sandy City Fire Department would like to give special recognition to individuals for their life saving efforts at the Majestic Rockies Motel Fire. Chief Bruce Cline and Deputy Chief Ryan McConaghie presented Officer Ryan Rose and Battalion Chief Chris Aston for their heroic and life saving efforts at the November 14, 2020 fire at the Majestic Rockies Motel. Information Items Sandy City, Utah Page 3 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 4. 20-458 Public Works presentation on hazardous concrete inventory and mitigation Attachments: Presentation Mike Gladbach, Blaine Botkin and Craig Smith with the Public Works Department presented on the City's hazardous concrete inventory and mitigation program with a focus on sidewalks. They provided information and background on the process for the identification and need for repairs or replacement of concrete in the city and the associated costs. Council comments and questions occurred throughout the presentation. A motion was made by Monica Zoltanski, seconded by Brooke Christensen to direct staff and Administration to report to the City Council on the financial costs of our concrete maintenance: including a historic look back, what we {the City} are currently spending and achieving on concrete maintenance, and showing the costs of the 1 and 2 Priority Level Repairs that are currently on the City's list. The motion passed by a unanimous voice vote. Following the vote, the Council moved to 6:00 p.m. Time Certain Items and Public Hearings on the Agenda and heard Citizen Comments. 5. 20-460 Budget Discussion Week 6 Attachments: Budget Discussion Outline Sandy Justice Court Budget Sandy Fire Budget Presentation 12-15-2020 Fire Department budget talking points 12-15-2020 Melisse Stiglich, Justice Court Administrator, provided information and an overview of the Justice Court and reviewed with the Council the Court's budget, priorities and goals. Council comments and questions followed. Chief Bruce Cline and Ryan McConaghie with the Fire Department, briefed the Council on the Fire Department budget, including a review of the process to develop the department budget, long-term financial analysis, and their FY 2021 budget priorities, Council comments and questions followed. Sandy City, Utah Page 4 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 6. 20-462 Council Office providing initial feedback and recommendation regarding campaign disclosures. Mike Applegarth, Council Executive Director, provided initial feedback from his analysis on campaign contribution disclosures. He recommended the Council consider moving forward with directing staff to explore the process to create and implement a program that would allow for the electronic filing of campaign finance reports. Council comments and questions followed. Public Comment: Council Chair Robinson invited the public to comment. Ms. Jodi Monaco expressed support for additional transparency on this issue. She also thought that including a candidate's occupation would provide additional information to the public. Ms. Sandra Haak inquired whether this new system would be favorable to uploading an excel file rather than inputting the financial information into a new system which would alleviate duplicating efforts. Mr. Steve VanMaren reinforced some of the comments already made. He also suggested including the creation of an App. Public Comment closed. Following the vote, the Council unanimously agreed to recess at 7:36 pm for 5 minutes. Council Reconvened at 7:41 pm. A motion was made by Monica Zoltanski, seconded by Brooke Christensen, to request Administration and Council Office staff to prioritize creation of an online, digital campaign finance disclosure system to be fully tested and before candidate filing begins.. The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen Voting Items Consent Calendar A motion was made by Monica Zoltanski, seconded by Brooke Christensen to approve the Consent Calendar. The motion carried by a unanimous voice vote. Sandy City, Utah Page 5 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 7. 20-464 Administration requesting Council adopt resolution authorizing up to a six-month severance agreement for the City Attorney. Attachments: Resolution 20-55c_Executed Item Approved 8. 20-428 Council Office recommending that the Council adopt an annual meeting schedule for calendar year 2021 Attachments: Resolution 20-51C_2021 Annual Meeting Schedule Item Approved 9. 20-424 Council reappointment of Florence Reynolds as a regular member of the Public Utilities Advisory Board Attachments: PU Letter 20-50c Resolution-Florence Reynolds 20-50c_Florence Reynolds_Executed Item Approved 10. 20-425 Council reappointment of Larry Bowler as a regular member of the Public Utilities Advisory Board Attachments: PU Letter 20-49c Resolution-Larry Bowler 20-49c_Resolution-Larry_Bowler_Executed Item Approved 11. 20-441 Council reappointment of Martha Haddock as a regular member of the Historic Committee Attachments: Letter of Support Martha Haddock 20-53C Martha_Haddock_20-53C_Executed Item Approved Sandy City, Utah Page 6 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 12. 20-442 Council reappointment of Sean Kowallis as a regular member of the Historic Committee Attachments: Letter of Support Sean Kowallis 20-54C Sean_Kowallis_20-54C_Executed Item Approved 13. ANEX-11-20- The Community Development Department is recommending the City 5952(R) Council adopt Resolution #20-44c indicating the intent to annex an unincorporated area located at approximately 1170 E. 8600 S., setting a public hearing to consider such annexation, and directing publication of a hearing notice. Attachments: Vicinity Map.pdf Fayeway Street Annexation County Letter.pdf FAYEWAY ANNEXATION DESCRIPTION.pdf PLAT OF FAYEWAY ANNEXATION.pdf 20-44c ANNEXATION RESOLUTION- Fayeway.pdf Item Approved 14. ANEX-11-20- The Community Development Department is recommending the City 5953(R) Council adopt Resolution #20-45c indicating the intent to annex an unincorporated area located at approximately 10118 S. Alta Villa Drive, setting a public hearing to consider such annexation, and directing publication of a hearing notice. Attachments: Vicinity Map.pdf KASTELER ANNEXATION DESCRIPTION.pdf PLAT OF KASTELER ANNEXATION.pdf 20-45c ANNEXATION RESOLUTION- Kasteler.pdf Item Approved Sandy City, Utah Page 7 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 15. ANEX-11-20- The Community Development Department is recommending the City 5954(R) Council adopt Resolution #20-46c indicating the intent to annex an unincorporated area located at approximately 9565 S. Wasatch Blvd. (see attached location map), setting a public hearing to consider such annexation, and directing publication of a hearing notice. Attachments: Vicinity Map.pdf MONTE CRISTO ANNEXATION DESCRIPTION.pdf PLAT OF MONTE CRISTO ANNEXATION.pdf 20-46c ANNEXATION RESOLUTION- Monte Cristo.pdf Item Approved Council Items Sandy City, Utah Page 8 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 16. 20-461 City Council Office recommending extension of Council legal services and presenting concepts to incorporate in a revised legal services policy. Attachments: Memorandum_Council Legal Services_Final Memorandum_Council Legal Services_Amended Mike Applegarth, Council Executive Director, recommended to the Council a six month extension of the Cowdell, Woolley professional services contract to give an opportunity for Council staff and the City legal department time for further analysis and review regarding continuing legal services to the Council and the development of a policy. Council comments and questions followed. Public Comment: Council Chair Robinson invited the public to comment. Mr. Jim Edwards encouraged the Council to terminate the contract and save the money. The role of the Council attorney has grown from a conflict attorney to include additional duties. He encouraged the Council to start fresh with Lynn Pace and work with him. Ms. Zana Kartchner echoed Mr. Edwards comments. Ms. Jodi Monaco felt Jim Edward's comments represented how many residents feel about the extension of the contract. Ms. Sandra Haak supported Mr. Edwards comments. Ms. Amy Bryant agrees with the prior residents' comments and that the Council needs to terminate the contract and allow the City Attorney to look into this issue. She feels it is a waste of taxpayer money. Public Comment closed. Council discussion on the motion followed public comments. Council Member Robinson offered a friendly amendment to extend the Cowdell, Woolley contract to six months instead of one year. Council Member Sharkey declined the friendly amendment. A motion was made by Cyndi Sharkey, seconded by Kristin Coleman-Nicholl, to direct staff to extend the City Council's professional services agreement with Cowdell-Woolley for one year for the flat rate of $60,000 for the services of Tracy Cowdell, subject to budget appropriation. The motion carried by the following vote... Yes: 6- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Marci Houseman Cyndi Sharkey Brooke Christensen No: 1- Monica Zoltanski Sandy City, Utah Page 9 Printed on 1/13/2021 City Council Meeting Minutes December 15, 2020 17. 20-443 Recess of the City Council meeting and convene a meeting of the Redevelopment Agency of Sandy City. Attachments: Agenda Packet 12.15.2020 A motion was made by Brook Christensen, seconded by Monica Zoltanski to adjourn the City Council meeting and convene a meeting of the RDA. The motion carried by a unanimous voice vote The City Council meeting adjourned and convened a meeting of the RDA at approximately 8:24 pm. After 6:00 Time Certain Items and Public Hearings Citizen Comments Chair Robinson invited the public to comment. Dustin Fratto provided instruction on how to participate in public comment, There were no citizen comments. There were no ecomments received. Public Comment closed. Adjournment The City Council meeting adjourned at approximately 8:24 pm. Sandy City, Utah Page 10 Printed on 1/13/2021