City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Alison Stroud, District 2 Kristin Coleman-Nicholl, District 3 Monica Zoltanski, District 4 Marci Houseman, At-large Zach Robinson, At-large Cyndi Sharkey, At-large Tuesday, March 2, 2021 5:15 PM Online Meeting *Amended Agenda* Roll Call Present: 7 Council Member Alison Stroud Council Member Kristin Coleman-Nichol Council Member Zach Robinson Council Member Monica Zoltanski Council Member Marci Houseman Council Member Cyndi Sharkey Council Member Brooke Christensen Council Staff: Mike Applegarth, Executive Director Dustin Fratto, Assistant Director Liz Theriault, Policy & Communications Analyst Tracy Cowdell, Council Attorney Christine Edwards, Council Clerk Administration: Mayor Kurt Bradburn Matt Huish, CAO Lynn Pace, City Attorney Evelyn Everton, Deputy Mayor Kim Bell, Deputy CAO Bruce Cline, Fire Chief Greg Severson, Police Chief Dan Medina, Parks & Recreation Director Tom Ward, Public Utilities Director Mike Gladbach, Public Works Director James Sorenson, Community Development Director Brian Kelley, Finance Director Nick Duerksen, Economic Development Director Sandy City, Utah Page 1 Printed on 3/23/2021 City Council Meeting Minutes March 2, 2021 5:15 Council Meeting Council Chair Cyndi Sharkey welcomed those in attendance. Chair Sharkey read a statement regarding the continuation of virtual City Council meetings without an anchor location. Prayer / Pledge of Allegiance Mike Applegarth, Council Director, offered the Prayer. Council Member Alison Stroud led the Pledge. The Council moved to Item 1 on the Agenda: Presentation from the Central Wasatch Commission. Non-voting Items Agenda Planning Calendar Review & Council Office Director's Report Mike Applegarth, Council Executive Director had no report Council Member Business Council Member Christensen expressed her full support and confidence of Mr. Tracy Cowdell, Council Attorney, and of the legal and consulting services he provides to the Council. She apologized to Mr. Cowdell if her comments last week suggested otherwise. Council Member Houseman thanked the park police officers for their quick response and efforts responding to an incident at Dimple Dell Park. She reminded the community of the upcoming Sandy City Emergency system test occurring on March 12th. Council Member Zoltanski thanked the citizens for alerting her to the vandalism at Dimple Dell Park. She spoke about the Nature Kids Connect organization and shared pictures of the group's recent visit to Dimple Dell Park. She also spoke about the Council policy relating to the need for all Council members to receive any product produced by the Council Attorney. Mayor's Report Mayor Bradburn had no report. CAO Report Matt Huish, CAO, spoke about the selection process of the consultant chosen for the analysis of the Alta Canyon Recreation Center. The emergency test of the communication system will occur on March 12th. The Business Awards ceremony was recorded and posted on the website. He spoke about the City's online training program and the spring parks and recreation program. Sandy City, Utah Page 2 Printed on 3/23/2021 City Council Meeting Minutes March 2, 2021 Legislative Report Evelyn Everton, Deputy Mayor, briefed the Council on the current status of specific legislative bills that she has been following. Council questions followed. Council moved to Item 7 on the Agenda. Information Items 1. 21-089 Council receiving a presentation on the value of Central Wasatch Commission membership to Sandy City Attachments: 3.2 Sandy City Council Presentation Houseman Memorandum Council Member Marci Houseman introduced Mayor Jeff Silvestrini and Ralph Becker with the Central Wasatch Commission who briefed the Council on the purpose and consensus driven goals of the Commission. They reviewed the CWC Mountain Transportation System and member jurisdiction benefits. The goal of the CWC is to arrive at a consensus recommendation for a regional Mountain Transportation System by April 5, 2021. Council comments followed. Council Member Houseman spoke in detail about the five priorities of the Central Wasatch Commission. Following the presentation, Council moved to Time Certain Items on the Agenda and heard General Citizen Comments. 2. 21-079 Update on the Sandy Curbside Glass Recycling Program Attachments: Sandy City Curbside Glass Recycling Program Update_March 2021 Mike Gladbach, Public Works Director, introduced Jason Utgaard with Momentum Recycling who provided information on the Sandy City Curbside Glass Recycling Program. He reviewed the recycling process, program statistics and projections, and outreach efforts. Council comments and questions followed. Sandy City, Utah Page 3 Printed on 3/23/2021 City Council Meeting Minutes March 2, 2021 3. 21-084 Sandy City Fire and Police Departments presenting information regarding their Mental Health and Employee Wellness Programs. Attachments: Mental Health Slide Show Employee Wellness Chief Greg Severson, Police Department, presented on the department employee wellness program and provided details of the program components: peer support,critical incident debriefing, and counseling. Chief Bruce Cline, Fire Department, presented on the department mental health wellness program. He provided details and history of the development and effectiveness of the program. Council questions and comments followed. Voting Items Consent Calendar Approval of the Consent Calendar A motion was made by Kristin Coleman-Nicholl, seconded by Marci Houseman, to approve the Consent Calendar. The motion carried by a unanimous voice vote. 4. 21-090 Approval of the February 23, 2021 Minutes Attachments: February 23, 2021 Item approved. Council Items Sandy City, Utah Page 4 Printed on 3/23/2021 City Council Meeting Minutes March 2, 2021 5. 21-088 Council Member Robinson introducing Council policy amendments. Attachments: Click here to eComment on this item Draft Rules of Procedure for Work Session and Annual Adoption Current Concept Approval Guideline Draft Legislative Policy City Council Meeting Schedules Council Member Robinson introduced proposed policy amendments to the Council Rules of Policy and Procedure and Code of Conduct. He reviewed the proposed changes with the Council, taking into account the feedback he received from Council members. Council discussion and questions followed. Discussion included the alternating schedule of the business meetings and work sessions, adding sunset or timing provisions on proposed Council items, and clarification of Council procedures. Public Comment: Chair Sharkey invited the public to comment. Dustin Fratto provided instruction. Ms. Sandra Haak supports the proposed changes and thought it would streamline Council, but is concerned about the time management at the two monthly business meetings. Mr. Jim Edwards thanked Council Member Robinson for his efforts and expressed support. He suggested citizen comments be included at the work sessions on items as well as the business meetings. Ms. Katie Johnson wants to ensure the work sessions are readily available to the public and also would like the ability for the public to comment at both the work sessions and the business meetings. Public Comment closed. Council discussion followed public comments. The Council Attorney provided additional options for the Council to consider. Ms. Stroud offered a friendly amendment to Council Member Robinson to take standing reports and moving them to the end of the meetings to allow the Council to move right into the City's business. Mr. Robinson accepted the suggestion. A lengthy Council discussion continued. A motion was made by Zach Robinson, seconded by Marci Houseman, to approve the proposed policy amendments, as amended per the Council discussion. The motion carried by the following vote: Yes: 5- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman No: 2- Cyndi Sharkey Brooke Christensen Sandy City, Utah Page 5 Printed on 3/23/2021 City Council Meeting Minutes March 2, 2021 6. 21-086 City Council Office providing feedback on Council Member Robinson's request to discuss live meeting protocols and seeking feedback and direction from the Council. Attachments: Click here to eComment on this item Council Member Robinson requested a discussion on protocols for the return to live meetings. Mike Applegarth discussed the process and details related to conducting a hybrid City Council meeting at some point in the future. He asked the Council for a broad target date for the return to physical meetings and discussed the need for additional upgrades to the chambers which will allow for digital/live meetings. Mr. Applegarth reviewed a proposed timeline for transitioning back to in-person and hybrid meetings. A lengthy Council discussion followed. The Council provided feedback as to a target date for the return to live meetings and expressed their desire to conduct hybrid meetings in the future. Council provided direction to staff to come back with a proposed plan for future hybrid meetings. Public Comment opened: Public comment closed. Council moved to Non-voting Items on the Agenda. 7. 21-085 *Item amended 3/1/2021* Possible Closed Session: character, professional competence, or physical or mental health of an individual(s) Following the motion, the council unanimously agreed to a five minute break prior to commencing the Closed Session. A motion was made by Cyndi Sharkey, seconded by Monica Zoltanski, to convene to a closed session to discuss the character, professional competence, or physical or mental health of an individual(s) and to Adjourn the Council meeting following the closed session.. The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen After 6:00 Time Certain Items and Public Hearings Time Certain Items Sandy City, Utah Page 6 Printed on 3/23/2021 City Council Meeting Minutes March 2, 2021 8. 21-087 General Citizen Comments Attachments: Click here to eComment on this item Chair Sharkey invited the public to participate in General Citizen Comments. Dustin Fratto provided instruction. Ms. Sandra Haak with the Dimple Dell Preservation Community thanked the Police Department Park Officers for their help with a recent issue. Ms. Wendy Fisher with Utah Open Lands expressed support for open space campaigns. Mr. Steve Van Maren wanted to ensure that the Council would move back to the top of the Agenda following citizen comments. Mr. Jim Edwards asked for a copy of the Employee Political Activity FAQ. He expressed concern about the need for a Council Attorney. Ms. Bethann Martin was unable to comment due to technical difficulties. Public Comment closed. Council moved to Item 2 on the Agenda. Adjournment Council meeting adjourned following the closed session. Sandy City, Utah Page 7 Printed on 3/23/2021