City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Alison Stroud, District 2 Kristin Coleman-Nicholl, District 3 Monica Zoltanski, District 4 Marci Houseman, At-large Zach Robinson, At-large Cyndi Sharkey, At-large Tuesday, June 1, 2021 5:15 PM City Hall & Online Business Session Roll Call Present: 7- Council Member Alison Stroud Council Member Kristin Coleman-Nicholl Council Member Zach Robinson Council Member Monica Zoltanski Council Member Marci Houseman Council Member Cyndi Sharkey Council Member Brooke Christensen Council Staff: Mike Applegarth, Executive Director Dustin Fratto, Assistant Director Liz Theriault, Policy & Communications Analyst Tracy Cowdell, Council Attorney Christine Edwards, Council Clerk Administration: Mayor Kurt Bradburn Matt Huish, CAO Lynn Pace, City Attorney Evelyn Everton, Deputy Mayor Kim Bell, Deputy CAO Bruce Cline, Fire Chief Greg Severson, Police Chief Dan Medina, Parks & Recreation Director Tom Ward, Public Utilities Director Mike Gladbach, Public Works Director James Sorenson, Community Development Director Brian Kelley, Finance Director Nick Duerksen, Economic Development Director Jake Warner, Long Range Planning Director Sandy City, Utah Page 1 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 5:15 Council Meeting Council Chair Cyndi Sharkey read a statement regarding the continuation of virtual meetings without an anchor location. Chair Sharkey welcomed those in attendance. This evening's meeting will be conducted in a hybrid format with Council Members, staff and the general public participating in-person and virtually. Council members, staff and Administration introduced themselves. Prayer / Pledge of Allegiance Council Chair Sharkey asked or a moment of silence to recognize the challenges of the past year and to remember all those that were lost or sickened by the Covid-19 virus.She thanked the Administration for their efforts on behalf of the City during the pandemic. Matt Huish, CAO, led the Pledge. Business Session Items Informational Items 1. 21-216 The Sandy Club, "A Safe Place for Boys & Girls" providing the Council with a presentation Attachments: Sandy Club_Presentation.pptx Sandy Club_Profit and Loss.pdf Sandy Club_Budget vs Actual 063020.pdf Sandy Club_Budget vs Acutal YE 063019 (1).pdf Ms. Shalome Orton and Mr. Luke Bradly with the Sandy Club, A Safe Place for Boys and Girls, presented to the Council an overview of the club's budget and provided information on the services offered by the club. The Sandy Club has faced many challenges over the last year and she discussed the impact of the Covid-19 pandemic on the children and the services provided by the club. Services provided by the Sandy Club include the following: academic and social activities, organized sports, food pantry and counseling services. They also stressed the importance of the financial contribution from Sand City which accounts for 25% of the club's funding sources and thanked the City for their continued support. Ms. Orton invited the Council Members to tour the facility and to join them at the upcoming family night carnival sponsored by the Sandy Club on June 11th. Council questions and comments followed. Sandy City, Utah Page 2 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 2. 21-217 Administrative Services, Non-Departmental, Community Development, and Economic Development/RDA presenting their FY 2021-22 tentative department budgets. Attachments: Administrative Services Non Departmental Community Development RDA.pdf Brian Kelley with the Finance Department gave an overview of this evening's budget presentations to Council: Administrative Services, Non Departmental, Community Development and the Redevelopment Agency. He presented the the Administrative Services budget and highlighted the FY 2022 budget requests. Council questions and comments occurred throughout the presentation. Following the first budget presentation, Council moved to Item 7 on the Agenda: Time Certain Items and heard General Citizen Comments. James Sorenson, Community Development Director, introduced staff present for the presentation this evening. Mr. Sorenson provided an overview of the department budget. He spoke about both the positive impact and the challenges of the last year due to the Covid pandemic and thanked his staff for their amazing effort over the last year serving the residents and managing the workload. He thanked the Planning Commission and CDBG committees and all city volunteers for their commitment to Sandy City. He reviewed the department budget and Fiscal Year 2022 budget requests. He also shared with the Council the training, certification and continuing education his staff participates in each year. He also discussed the new plan review software platform implemented by the Community Development department in April. Council questions and comments followed. Kim Bell, Deputy CAO, presented the Non-departmental budget and FY 2022 budget requests. She provided an overview and details regarding the Special Programs funding. Council questions and comments followed the presentation. Nick Duerksen with the Redevelopment Agency, reviewed the RDA budget with the Council and explained how the funds will be directed. He provided details on the various project areas included in the RDA. Council questions and comments followed. Consent Calendar Approval of the Consent Calendar A motion was made by Brooke Christensen, seconded by Zach Robinson, to approve the Consent Calendar. The motion carried by a unanimous voice vote: 3. 21-200 Approval of the May 11, 2021 Minutes Attachments: May 11, 2021 Item approved. Sandy City, Utah Page 3 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 4. 21-222 Approval of the May 18, 2021 Attachments: May 18, 2021 Item adopted. Voting Items 5. ZONE-03-21- Community Development Department presenting a rezone application (File 6014(CC) #ZONE-03-21-6014, 9270 S. Realignment) submitted by the Sandy City Public Works Department, requesting that 0.09 acres located at 9262 S. Benson Way be rezoned to the R-1-8 Zone. Attachments: Click here to eComment on this item Planning Commission Staff Report Planning Commission Minutes Neighborhood Meeting Notes Ordinance 21-16 Notice Sign Pictures Ordinance 21-16_Signed.pdf Jake Warner, Long Range Planning Manager presented on the 9270 South realignment rezone on behalf of the applicant, the Public Works Department. The parcel is approximately .09 acres and is located on the east side of the road adjacent to residential properties designated with a similar zoning. The zoning designation of the area surrounding the remnant parcel to the north and the east are zoned R-1-8, Single Family Residential District. The Planning Commission has forwarded a positive recommendation. Public Comment opened. Mr. Tracy Cowdell was pleased to see the name of the road staying as Benson Way. Public Comment closed. A motion was made by Monica Zoltanski, seconded by Brooke Christensen, to adopt Ordinance #21-16, an ordinance amending and fixing the boundaries of a zone district of the Sandy City Zoning Ordinance; to wit: rezoning approximately 0.09 acres of located at 9262 S. Benson Way from the PO Zone "Professional Office District" to the R-1-8 Zone "Single Family Residential District"... The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen Sandy City, Utah Page 4 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 6. ZONE-04-21- Community Development Department presenting a rezone application (File 6018(CC) #ZONE-04-21-6018, Crescent View Peaks) submitted by Stonybrook Building Company, requesting that 1.0 acre addressed as 137 E. 11000 S. be rezoned to the R-1-20A Zone. Attachments: Click here to eComment on this item Planning Commission Staff Report Planning Commission Minutes Concept Plan Neighborhood Meeting Summary Ordinance 21-17 Notice Sign Pictures Ordinance_21-17_Signed.pdf Jake Warner, Long Range Planning Manager, presented on behalf of the applicant, Stonybrook Building Company, a request for a zone change of a 1.0 acre parcel located at 137 East 11000 South from the R1-40A Zone (Single Family Residential District) to the R1-20A Zone (Single Family Residential District). It is the owner's intention to develop one residential building lot, as shown in the included concept plan. The Planning Commission forwarded a positive recommendation. Mr. Simons, representing the owner, spoke on behalf of the applicant and provided some background and details regarding the rezone request. Council questions and comments followed.Council questions and comments followed. Public Comment opened. Public Comment closed. Following the roll call vote on the motion, Council moved to Item 8 on the Agenda: Public Hearing to consider an appropriation for the Hale Centre Theatre Cultural Celebration Series. A motion was made by Zach Robinson, seconded by Monica Zoltanski to adopt Ordinance 21-17, an ordinance amending and fixing the boundaries of a zone district of the Sandy City zoning ordinance; to wit; rezoning approximately 1.0 total acre from R1-40A "Single Family Residential District" to R1-20A "Single Family Residential District", located at approximately 137 E. 11000 S; also providing a saving clause and an effective date for the ordinance...The motion carried by a roll call vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen Standing Reports Sandy City, Utah Page 5 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 Agenda Planning Calendar Review & Council Office Director's Report Michael Applegarth reviewed with the Council upcoming agenda items. He asked the Council to send any proposed budget amendments to the Council office by the end of the week. Mr. Applegarth also acknowledged and thanked the Council office staff for the efforts and help with the coordination of the hybrid in-person/virtual city council meetings. Council Member Business Council Member Robinson echoed Mr. Applegarth's sentiments. He asked the Administration to follow up with the scooter company regarding the designated areas in the city for electric scooters. Council Member Zoltanski spoke about the filing period for elected office is now August 10th through August 17th. She asked Administration regarding the outreach to residents educating them on Ranked Choice Voting and the new filing deadlines. Council Member Christensen shared with the Council an update regarding the sound system at the Sandy Senior Center. Two engineers looked at the sound system and donated a mixer and wireless mikes to the Senior Center. She acknowledged and thanked the residents for their help. She also mentioned that she has also seen scooters east of 700 East. Administration will follow up with the scooter company. Council Member Houseman attended a Memorial Day ceremony in rural Idaho. Her father-in-law presented a flag and shadow box filled with war medals to a woman who lost her husband in the Vietnam War. She shared an audio of the Ragged Old Flag by Johnny Cash that was played at the ceremony. Mayor's Report Mayor Bradburn encouraged the community to go to the Sandy City website for the latest information and schedule of the 4th of July events in the city. He announced that the Emergency Order originally issued March 11, 2020 has been lifted effective today. The mask mandate in city facilities has also been lifted effective today. He still encourages that all people practice safe measures as needed. CAO Report Matt Huish CAO, mentioned that the July 4th events would be on July 3rd. The parks and splash pads are open. The City Council meeting adjourned following the CAO report. After 6:00 Time Certain Items Sandy City, Utah Page 6 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 7. 21-223 General Citizen Comments Attachments: Click here to eComment on this item Council Chair Sharkey invited the public to participate in General Citizen comments. Ms. Dawn Sidwell spoke about some code enforcement issues in District 1 that have been ignored by the City. She expressed concerns about junk vehicles parked in driveways at residences. She asked for assistance from the City. Staff met with Ms. Sidwell following her comments to address her concerns. Mr. Steve Van Maren suggested that the restrooms at the Senior Center be refurbished for the safety of our citizens. Mr. Graham Tinneus expressed support of funding the Neighborhood Traffic Safety Program to help with the enforcement of reckless drivers and drag racing in and around his neighborhood. Public Comment closed. Council moved back to Item 2 and continued to hear the budget presentations from staff. Public Hearing(s) 8. 21-220 Public Hearing to consider an appropriation for the Hale Centre Theatre Cultural Celebration Series. Attachments: Click here to eComment on this item Draft Study Council Member Christensen requested Council consideration of a sponsorship of $33,120 for the Hale Centre Theatre Cultural Celebration Series. Public Comment opened: Mr. Steve VanMaren expressed concern about the cost of the event per attendee. He does not support the sponsorship of the event as currently organized due to the very limited attendance guidelines and thinks the event would better serve the community if done in conjunction with other public city events such as the 4th of July. The City needs to look out for more than just 1,200 of its citizens. Public Comment closed. Council expressed support for the Hale Centre Theatre Cultural Celebration Series but discussed some concerns about the cost of the event, the lack of detail regarding the use of the funds and the sponsorship of a privately organized event rather than a city-run public event. The City Attorney and Council Attorney provided additional details regarding the appropriation. Following the vote on the motion, Council convened a recess at approximately 7:51 pm. Council reconvened at approximately 7:57 pm. A motion was made by Brooke Christensen, seconded by Zach Robinson, to approve an appropriation of $33,120 to the Hale Centre Theatre in sponsorship of the Cultural Celebration Series for the summer of 2021... The motion carried by the following vote: Sandy City, Utah Page 7 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 Yes: 5- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Brooke Christensen No: 2- Marci Houseman Cyndi Sharkey 9. 21-159 Community Development Department presenting, and recommending approval of, the third amendment to the 2019 Annual Action Plan for the use of the remaining Community Development Block Grant funds awarded in the third round of HUD's distribution of it's CARES Act allocation. Attachments: Click here to eComment on this item Committee Recommendation Summary Resolution 21-17C Exhibit A: 2019 Annual Action Plan (Amendment #3) Resolution_21-17C_Signed.pdf Jake Warner with the Community Development Department presented an amendment to the CDBG-CV Fund for Council consideration. The CDBG fund received additional funds of approximately $500,000 over the past year from the CARES Act funding. Mr. Warner reviewed with the Council the history of the prior fund allocation amendments and provided an overview of the current amendment allocating approximately $92, 515 to area organizations. Public Comment opened: Ms. Jennifer Paulsen with the Road Home thanked the Council for their support and consideration for additional funding. Ms. Jocelyn White with South Valley Services, is honored to be considered for fundng. She reviewed the services her organization provides and gave statistics related to the increase in demand for services which requires the addition of staff to meet those demands. She thanked the Council for their support and consideration. Public Comment closed: A motion was made by Zach Robinson, seconded by Marci Houseman to approve Resolution #21-17C, a resolution approving the third amendment to the 2019 Annual Action Plan to include projects to be funded by CDBG funds received through the Cares Act and authorizing the City to enter into agreements for the use of the Community Development Block Grant Funds...The motion carried by the following vote: Yes: 7- Alison Stroud Kristin Coleman-Nicholl Zach Robinson Monica Zoltanski Marci Houseman Cyndi Sharkey Brooke Christensen Sandy City, Utah Page 8 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 10. 21-218 Administrative Services is recommending that the City Council hold a public hearing to consider amendments to the Sandy City Budget for Fiscal Year 2020-2021, including amendments to the Fiscal Year 2020-2021 fee schedule. Attachments: Click here to eComment on this item 21-18C CDBG.pdf 21-19C Proprietary Funds (Water, Golf, Risk).pdf Resolution 21-18_Signed.pdf Resolution_21-19C_Signed.pdf Brett Neuman with the Finance Department presented on Resolution 21-18C and 21-19C, amendments to the Sandy City Budget for Fiscal Year 2020-21. He provided an overview of each of the budget amendments. Council questions followed. Mr. Neuman also presented on Item 11 on the Agenda and reviewed the Redevelopment Agency of Sandy City Resolution No. RD 21-03. Public Comment opened. Public Comment closed. A motion was made by Marci Houseman, seconded by Zach Robinson to approve Resoluton #21-18C, a resolution adjusting total appropriations within the Community Development Block Grant Fund (CDBG) for the fiscal year commencing July 1, 2020 and ending June 30, 2021. The motion carried by a roll call vote of 7-0. A motion was made by Marci Houseman, seconded by Alison Stroud to approve Resolution #21-19C, a resolution increasing total appropriations within the proprietary funds for the fiscal year commencing July 1, 2020 and ending June 30, 2021. The motion carried by a roll call vote of 7-0. Sandy City, Utah Page 9 Printed on 6/30/2021 City Council Meeting Minutes June 1, 2021 11. 21-208 Recess of the City Council meeting and convene a meeting of the Redevelopment Agency of Sandy City. Attachments: Click here to eComment on this item Agenda Packet 06.01.2021 Monica Zoltanski made a motion, seconded by Zach Robinson to recess the City Council meeting and convene a meeting of the RDA, The motion carried by a unanimous voice vote. A meeting of the Redevelopment Agency commenced. Nick Duerksen requested Council consideration and approval of Resolution No. RD 21-03. A motion was made by Monica Zoltanski, seconded by Zach Robinson to approve Resolution No. RD 21-03, a resolution reducing total appropriations within the RDA Fund for the fiscal year commencing July 1, 2020 and ending June 30, 2021...The motion carried by a roll call vote of 7-0. A motion was made by Monica Zoltanski, seconded by Zach Robinson to adjourn the meeting of the RDA and reconvene the City Council meeting. The motion carried by a unanimous voice vote. Council moved to hear Standing Reports. Adjournment Council unanimously agreed to adjourn the meeting at approximately 8:39 pm. Sandy City, Utah Page 10 Printed on 6/30/2021