City Council Regular Meeting
Regular MeetingSanger, TX · July 5, 2022
Minutes
CITY COUNCIL h7 Te8
MEETING MINUTES
SANGER
DULY 05, 20221 6: 00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the work session to order at 6: 01 p. m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Parks & Recreation Superintendent
Ryan Nolting, Director of Economic Development Shani Bradshaw, Marketing and Civic
Engagement Director Donna Green, Chief of Police Waylan Rhodes, Fire Chief David
Pennington, Electric Superintendent Mike Prater, Director of Public Works Jim Bolz, and Public
Works Operations Coordinator Meghann Piercy.
DISCUSSION ITEMS
1. Presentation and discussion regarding the City's 2022- 2023 annual budget.
Director Gray provided a presentation and overview of the proposed budget for Fiscal
Year 2022- 2023.
Discussion ensued regarding the utilization of Fund Balance to fill vacant positions and
maintain current stafF, dollars appropriated for fuel, calculating the property tax rate,
and the increase in the transfers out of the General Fund.
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OVERVIEW OF ITEMS ON THE REGULAR AGENDA
No discussion.
ADJOURN THE WORK SESSION
There being no further business, Mayor Muir adjourned the work session at 7: 03 p. m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the regular meeting to order at 7: 13 p. m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
C L 1 1[ ul ul:3 e1: 9
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Marketing and Civic Engagement
Director Donna Green, Chief of Police Waylan Rhodes, Director of Development Ramie
Hammonds, Electric Superintendent Mike Prater, Director of Public Works Jim Bolz, and Public
Works Operations Coordinator Meghann Piercy.
INVOCATION AND PLEDGE
Councilmember Dillon gave the invocation, the Pledge of Allegiance was led by Councilmember
Gann.
CITIZENS COMMENTS
No one addressed the Council.
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
2. Honoring Don O' Connor for his 22 years of service with the City of Sanger.
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Mayor Muir read the proclamation honoring Mr. O' Connor's years of service to the City
of Sanger.
Police Department
3. Presentation and update on Police Department Activities
Chief Rhodes provided a presentation and overview of the Police Department.
Discussion ensued regarding any challenges, the increase in offenses, establishing
policing districts, and community outreach.
Public Works
4. Presentation and discussion regarding the Street Rehabilitation Program.
Director Bolz provided a presentation and overview of the streets and costs of the
Street Rehabilitation program for Fiscal Year 2021- 2022.
Discussion ensued regarding the increased costs of materials, mobilization costs, and a
future long- term street maintenance program.
CONSENT AGENDA
5. Consideration and possible action on the minutes from the June 20, 2022, meeting.
Motion to approve made by Councilmember Bilyeu, Seconded Councilmember Barrett.
Voting Yea: Councilmember Dillon, Councilmember Chick, and Councilmember Gann.
Motion passed unanimously.
ACTION ITEMS
6. Consideration and possible action on Resolution 2022-7, Appointing One Member to
the Board of Managers of the Denco Area 9- 1- 1 District.
Discussion ensued regarding the candidates as provided.
Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Barrett appointing Jim Carter to the Board of Managers of the Denco Area 9- 1- 1
District.
Voting Yea: Councilmember Dillon, Councilmember Chick, and Councilmember Gann.
Motion passed unanimously.
7. Consideration and possible action on a Master Services Agreement and Annual Services
Agreement with Thirkettle Corporation dba Aqua -Metric Sales Company for the
implementation of a city-wide AMI/ meter replacement project; and, authorize the City
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Manager to execute said agreements and any other documents related thereto on
behalf of the City of Sanger.
Assistant City Manager Ciocan provided an overview of the agreements.
Discussion ensued regarding the process of selecting a vendor, lifespan of the meters,
utilizing bond funds, communications network, customer access to accounts, the
implementation timeframe, disruption to residents, and communication to residents.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Dillon.
Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann.
Motion passed unanimously.
8. Consideration and possible action on a Final Plat of Lot 1, of Neibert Addition, being
4. 581 acres, in the City of Sanger's EfJ, and generally located on Sam Bass Rd,
approximately 2557 feet south of FM 455.
Director Hammonds provided an overview of the Final Plat.
Motion to approve made by Councilmember Barrett, Seconded by Councilmember
Gann.
Voting Yea: Councilmember Bilyeu, Councilmember Chick and Councilmember Dillon.
Motion passed unanimously.
9. Consideration and possible action on a Final Plat of Lot 1, Block A of Q Family Farm,
being 9. 618 acres, located partially in the City of Sanger's EI-J, and generally located
on Belz Rd, approximately 563 feet east of Sam Bass Rd.
Director Hammonds provided an overview of the Final Plat.
Motion to approve made by Councilmember Gann, Seconded by Councilmember Dillon.
Voting Yea: Councilmember Barrett, Councilmember Bilyeu and Councilmember Chick.
Motion passed unanimously.
10. Consideration and possible action on a contract with Reynolds Asphalt & Construction
Co. to perform pavement resurfacing services in an amount not to exceed $ 287, 063,
and authorize the Mayor or City Manager to execute said contracts and, Ordinance #
074& 22 amending the budget for the 2021- 2022 fiscal year, and authorizing
amended expenditures as provided.
Director Bolz provided an overview of the item.
Discussion ensued regarding the price increase due to the cost of materials.
Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Gann, and authorize the City Manager to approve any change orders.
Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Dillon.
Motion passed unanimously.
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11. Consideration and possible action on a Professional Services Reimbursement
Agreement with Santerra Partners, LLC, and authorize the Mayor to execute said
agreement.
Director Hammonds provided an overview of the item allowing for the reimbursement
of Public Improvement District ( PID) expenses to review the PID proposal.
Motion to approve made by Councilmember Barrett Seconded by Councilmember
Dillon.
Voting Yea: Councilmember Bilyeu Councilmember Chick and Councilmember Gann.
Motion passed unanimously.
FUTURE AGENDA ITEMS
Councilmember Bilyeu requested afollow-up presentation regarding the Police Department in
six months.
ADJOURN
There being no further business, Mayor Muir adjourned the meeting at 8: 47 p. m.
Thomas E. Muir, Mayor
Kelly Edwaids, City Secretary 0 F Sf rf
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Agenda
CITY COUNCIL
MEETING AGENDA
JULY 05, 2022, 6:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
DISCUSSION ITEMS
1. Presentation and discussion regarding the City's 2022-2023 annual budget.
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
ADJOURN THE WORK SESSION
The Regular Meeting will begin following the Work Session
but not earlier than 7:00 p.m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
INVOCATION AND PLEDGE
CITIZENS COMMENTS
This is an opportunity for citizens to address the Council on any matter. Comments related to
public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes
to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be
presented. Citizens who wish to address the Council with regard to matters on the agenda will
be received at the time the item is considered. The Council is not allowed to converse,
deliberate or take action on any matter presented during citizen input.
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
Mayoral proclamations, presentations of awards and certificates, and other acknowledgments of
significant accomplishments or service to the community.
2. Honoring Don O'Connor for his 22 years of service with the City of Sanger.
REPORTS
Staff Reports are for discussion only. No action may be taken on items listed under this portion
of the agenda.
Police Department
3. Presentation and update on Police Department Activities
Public Works
4. Presentation and discussion regarding the Street Rehabilitation Program.
CONSENT AGENDA
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Councilmember to remove the item(s) for additional
discussion. Any items removed from the Consent Agenda will be taken up for individual
consideration.
5. Consideration and possible action on the minutes from the June 20, 2022, meeting.
ACTION ITEMS
6. Consideration and possible action on Resolution 2022-7, Appointing One Member to
the Board of Managers of the Denco Area 9-1-1 District.
7. Consideration and possible action on a Master Services Agreement and Annual Services
Agreement with Thirkettle Corporation dba Aqua-Metric Sales Company for the
implementation of a city-wide AMI/meter replacement project; and, authorize the City
Manager to execute said agreements and any other documents related thereto on
behalf of the City of Sanger.
8. Consideration and possible action on a Final Plat of Lot 1, of Neibert Addition, being
4.581 acres, in the City of Sanger’s ETJ, and generally located on Sam Bass Rd,
approximately 2557 feet south of FM 455.
9. Consideration and possible action on a Final Plat of Lot 1, Block A of Q Family Farm,
being 9.618 acres, located partially in the City of Sanger’s ETJ, and generally located
on Belz Rd, approximately 563 feet east of Sam Bass Rd.
10. Consideration and possible action on a contract with Reynolds Asphalt & Construction
Co. to perform pavement resurfacing services in an amount not to exceed $287,063,
and authorize the Mayor or City Manager to execute said contract; and, Ordinance #
07-16-22 amending the budget for the 2021-2022 fiscal year, and authorizing amended
expenditures as provided.
11. Consideration and possible action on a Professional Services Reimbursement
Agreement with Santerra Partners, LLC, and authorize the Mayor to execute said
agreement.
FUTURE AGENDA ITEMS
The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they
wish to discuss at a future meeting, A Councilmember may inquire about a subject for which
notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Council or at the call of the Mayor.
ADJOURN
NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by
Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item
on its open meeting agenda in accordance with the Texas Open Meetings Act, including,
without limitation Sections 551.071-551.087 of the Texas Open Meetings Act.
CERTIFICATION
I certify that a copy of this meeting notice was posted on the bulletin board at City Hall is
readily accessible to the general public at all times and posted on the City of Sanger website on
June 29, 2022, at 5:00 PM.
/s/Kelly Edwards
Kelly Edwards, City Secretary
The Historical Church is wheelchair accessible. Request for additional accommodations or sign
interpretation or other special assistance for disabled attendees must be requested 48 hours
prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.
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