City Council Regular Meeting

CITY COUNCIL 5 88 MEETING MINUTES SANGER OCTOBER 16, 2023, 6: 00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6 00 p m COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tenn, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Development Services Ramie Hammonds, Marketing and Civic Engagement Director Donna Green, Director of Economic Development Shani Bradshaw, and Police Chief Tyson Cheek DISCUSSION ITEMS 1 Presentation and discussion on an updated Purchasing Policy Assistant City Manager ( ACM) Ciocan provided a presentation and overview of the item Discussion ensued regarding the proposed policy, possible preferences given to local businesses, and the City Manager' s authority approving contracts budgeted and for change orders ACM Ciocan addressed the questions from Councilmember Barrett regarding City Council Minutes 10- 16- 2023 Page 1 of 6  preferences for local businesses and donating goods to other municipalities 2 Discussion on possibly allowing consumption and/ or possession of alcoholic beverages on city- owned property during special events Assistant City Manager Ciocan provided an overview of the proposed Special Events ordinance Discussion ensued regarding allowing alcoholic beverages at events utilizing the Special Events process outlined in the proposed ordinance, liability insurance, and any additional restrictions that may be applicable to the event 3 Presentation and discussion on solid waste and recycling services City Manager Noblitt provided an overview of the item, including the names of the vendors who submitted proposals, how the proposals were evaluated, independent scoring, and the price proposals submitted by the vendors Discussion ensued regarding staffs recommendation, cost savings, recycling charges, and commercial customer increases OVERVIEW OF ITEMS ON THE REGULAR AGENDA No discussion ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 7 07 p m CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7 14 p m COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann 11 City Council Minutes 10- 16- 2023 Page 2 of 6 COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Development Services Ramie Hammonds, Marketing and Civic Engagement Director Donna Green, Director of Economic Development Shani Bradshaw, Assistant Fire Chief Casey Welborn, Electric Director Ronnie Grace, and Police Chief Tyson Cheek INVOCATION AND PLEDGE Councilmember Bilyeu gave the Invocation The Pledge of Allegiance was led by Councilmember Barrett CITIZENS COMMENTS No one addressed the Council REPORTS 4 Development Services Project Update 2022- 2023 Director Hammonds provided a presentation and overview of the projects approved by the Council, the status of the projects submitted during Fiscal Year 2022- 2023, and other items managed by Developments Services, including inspections and Code Enforcement CONSENT AGENDA 5 Consideration and possible action on the minutes from the October 2, 2023, meeting 6 Consideration and possible action to sign Local Agreement Respecting Forfeited Contraband Under Chapter 59 and Article 18 18, Texas Code, between the Chief of Police of Sanger Texas and the District Attorney' s office of Denton County 7 Consideration and possible action on the Denton Municipal Electric ( DME) Mutual Aid agreement and authorizing the City Manager to execute said agreement and all necessary documents 8 Consideration and possible action on Interlocal Cooperation Agreement between Denton County and the City of Sanger Police and Fire Departments for the use of the Denton County Radio Communications System City Council Minutes 10- 16- 2023 Page 3 of 6  9 Consideration and possible action on authorizing staff to issue an RFQ for Conceptual Renderings for Porter Sports Park Phase 2 10 Consideration and possible action on Resolution No 2023- 15 adopting a Purchasing Policy 11 Consideration and Possible Action on Ordinance 10- 29- 23 delegating purchasing authority to the City Manager in accordance with the City Charter and the City' s Purchasing and Procedures Manual Motion to approve Items 6- 11 made by Councilmember Bilyeu, Seconded by Councilmember Barrett Voting Yea Councilmember Chick, Councilmember Dillon, and Councilmember Gann Motion passed unanimously Motion to approve Item 5 made by Councilmember Barrett, Seconded by Councilmember Dillon Voting Yea Councilmember Chick and Councilmember Gann Voting Nay None Abstention Councilmember Bilyeu Motion passed 4- 0- 1 PUBLIC HEARING ITEMS 12 Conduct a public hearing on a request for a variance from Chapter 3 Building Regulations — Article 3 1407 b 2 A, to allow a variance from the maximum 150 square feet of sign per and allow for a maximum of 225 square feet per side The proposed sign will be located at 1405 N Stemmons Mayor Muir opened the public hearing at 7 35 p m Director Hammonds provided an overview of the request from Glenn Polk Autoplex Mayor Muir closed the public hearing at 7 36 p m ACTION ITEMS 13 Consideration and possible action on a request for a variance from Chapter 3 Building Regulations — Article 3 1407 b 2 A, to allow a variance from the maximum 150 square feet of sign per and allow for a maximum of 225 square feet per side The proposed sign will be located at 1405 N Stemmons Director Hammonds stated the City received one response in opposition Discussion ensued regarding the size of the signage being within the square footage that the consultants will recommend in the proposed Code amendments City Council Minutes 10- 16- 2023 Page 4 of 6  Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Gann Voting Yea Councilmember Barrett, Councilmember Chick, and Councilmember Dillon Motion passed unanimously 14 Consideration and possible action on a Preliminary Plat of lots 1- 12 Block A, Lots 1- 7 Block B, Block C, and open space lot 5x, 8x, 13x of Lakeside Estates Addition, being 68 028 acres, located in the City of Sanger' s ETJ, and generally located on the north side of McReynolds Road approximately 120 feet north east of the intersection of McReynolds Road and FM 455 Director Hammonds provided an overview of the request, stating that the Planning and Zoning Commission did not have a quorum to discuss this Plat Therefore, there is no recommendation from the Commission Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Gann Voting Yea Councilmember Barrett, Councilmember Chick, and Councilmember Dillon Motion passed unanimously 15 Consideration and possible action to select Republic Services for solid waste and recycling services and authorizing the City Manager to negotiate a possible contract with Republic Services Republic Representative Cheryl Brock introduced Craig Mikolajchak and Jerri Harwell Ms Brock answered Council questions regarding the list of accepted recycling materials, working with customers should there be violations, the recycling process, and working with the City's team to clearly communicate the changes to residents regarding their solid waste services The Council then discussed trash and recycling pick up once a week, continuing to offer a recycling option to residents, the wear and tear to the roadways with twice a week pick up, and authorizing the City Manager to negotiate a five-year agreement Motion to select Republic Services for the City's Solid Waste and Recycling provider and to authorize the City Manager to negotiate a contract for once a week collection of trash and recycling made by Councilmember Barrett, Seconded by Councilmember Dillon Voting Yea Councilmember Chick Councilmember Voting Nay Councilmember Bilyeu and Councilmember Gann Motion passed 3- 2- 0 I City Council Minutes 10- 16- 2023 Page 5 of 6 FUTURE AGENDA ITEMS Councilmembers made no requests. INFORMATIONAL ITEMS 16. Atmos Energy Rider GCR Rate Filing under Docket No. 10170 09- 26- 2023 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8: 08 p. m. Thomas E. Muir, Mayor atU Mar ql Kell Edw s, City Secretary Cc<\'; TE X p,s `\\\ ill ; i11\\\ City Council Minutes 10- 16- 2023 Page 6 of 6