Audit Committee

Regular Meeting of the Audit Committee September 4, 2025 at 2:00 PM Councilors' Conference Room, City Hall 200 Lincoln Avenue MINUTES 1. Call to Order The Regular Meeting of the Audit Committee was called to order by Diane Rubin, Chair at 2:05 PM, on Thursday, September 4, 2025, in the Councilors' Conference Room, CIty Hall, 200 Lincoln Avenue, Santa Fe, New Mexico. 2. Roll Call MEMBERS PRESENT Steven Johnson Diane Rubin Bill Keller Elizabeth Travis MEMBERS EXCUSED Adolfo Montoya OTHER PARTICIPANTS ATTENDING Emily Oster, Director, Finance Department Erminia Tapia, Finance Department 3. Approval of Agenda MOTION A motion was made by Keller, seconded by Johnson, to Approve. VOTE The motion Passed on a roll call vote. 4. Approval of Minutes a. Request for Approval of the May 22, 2025 Audit Committee Meeting Minutes. (Erminia Tapia, Business Operations Manager; emtapia@santafenm.gov) Committee Review: Audit Committee: 09/04/2025 MOTION A motion was made by Keller, seconded by Travis, to Approve. Johnson Abstained from the vote as he was not present at said meeting. VOTE The motion Passed on a roll call vote. 5. Presentations  a. Internal Audit Status Update. (Chelsea Ritchie, Baker Tilly; chelsea.ritchie@bakertilly.com) b. Finance Department Update. (Emily K. Oster, Finance Director; ekoster@santafenm.gov) MOTION A motion was made by Keller, seconded by Johnson, to Amend agenda to hear item 6a before item 5c. VOTE The motion Passed on a roll call vote. c. Audit Finding Tracking Spreadsheet. (Emily K. Oster, Finance Director; ekoster@santafenm.gov) 6. New Business a. Proposed Updates to FY26 Internal Audit Plan. (Chelsea Ritchie, Baker Tilly; chelsea.ritchie@bakertilly.com) MOTION A motion was made by Keller, seconded by Johnson, to Approve. VOTE The motion Passed on a roll call vote. 7. Public Comment 8. Matters from Staff 9. Matters from the Committee 10. Matters from the Chair 11. Next Meeting: Thursday, October 23, 2025 12. Adjourn Meeting Adjourned at 3:47 P.M. ___________________________________ ___________________________ Diane Rubin (Feb 16, 2026 08:51:09 PST) Liaison Chair Elisabeth Martin Stenographer Audit Committee Meeting Minutes 9.04.25 Final Audit Report 2026-02-16 Created: 2026-02-16 By: ERMINIA TAPIA (emtapia@santafenm.gov) Status: Signed Transaction ID: CBJCHBCAABAAUWtKKZjjHZfGDKP46Ne4aE0jF7AU7IZG "Audit Committee Meeting Minutes 9.04.25" History Document created by ERMINIA TAPIA (emtapia@santafenm.gov) 2026-02-16 - 4:44:10 PM GMT- IP address: 63.232.20.2 Document emailed to diane.m.rubin@gmail.com for signature 2026-02-16 - 4:44:26 PM GMT Email viewed by diane.m.rubin@gmail.com 2026-02-16 - 4:48:19 PM GMT- IP address: 146.75.146.0 Signer diane.m.rubin@gmail.com entered name at signing as Diane Rubin 2026-02-16 - 4:51:07 PM GMT- IP address: 72.132.46.133 Document e-signed by Diane Rubin (diane.m.rubin@gmail.com) Signature Date: 2026-02-16 - 4:51:09 PM GMT - Time Source: server- IP address: 72.132.46.133 Agreement completed. 2026-02-16 - 4:51:09 PM GMT