Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, December 7, 2017 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:33 p.m. Chair Galvin announced that Vice Chair Kaun has resigned from the Board. He further announced that Board Member Arnone will continue as Vice Chair. Present 4 - Chair Daniel Galvin III, Board Member William Arnone Jr., Board Member Christopher Grabill, and Board Member Lisa Badenfort Absent 2 - Board Member Richard Dowd, and Board Member Mary Watts 2. STATEMENTS OF ABSENTION BY BOARD MEMBERS No statements of abstention were made. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL 4.1 November 16, 2017 Regular Meeting Minutes. Attachments: November 16, 2017 Regular Meeting Minutes (added 12/6/2017) Chair Galvin received and filed the minutes of November 16, 2017 as submitted. 5. STAFF BRIEFINGS 5.1 LARGE COLLECTION SYSTEM OF THE YEAR AWARD PRESENTATION CWEA Redwood Empire Section, Julian Kayne will present The Large Collection System of the Year Award to Director Horenstein and the Board, recognizing Santa Rosa Water as a leader in the wastewater collections industry. Santa Rosa Water received this award in November at the 2017 Redwood Empire Annual Awards Banquet. The Collection System of the Year award is given in recognition of outstanding maintenance programs, regulatory compliance and safety & City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Board of Public Utilities Regular Meeting Minutes - Final December 7, 2017 training procedures. Attachments: Utilities System Operators_CWEA(added 12/6/2017) PRESENTER(S): Joe Schiavone, Deputy Director Local Operations and Julian Kayne, CWEA Redwood Empire Section. 5.2 FIRE RECOVERY ACTIVITIES Staff will provide an update on the recovery efforts affecting operations, storm water containment and debris clean up, ongoing damage assessments, and financial implications. Attachments: Presentation (added 12/6/2017) PRESENTER(S): Joe Schiavone, Deputy Director Local Operations and Rita Miller, Deputy Director Environmental Services. Brenda Adelman expressed concern about impacts to the Russian River. 6. CONSENT ITEMS 6.1 RESOLUTION - WAIVER OF COMPETITIVE BIDDING AND CONTRACT AWARD - DISPOSAL OF BIOSOLIDS TO THE LOCAL LANDFILL, REDWOOD LANDFILL, INC. RECOMMENDATION: It is recommended by the Finance and Water Departments that the Board of Public Utilities, by resolution, approve a waiver of competitive bidding and award a three-year General Services Agreement F001538 with two one year renewal options for the disposal of wastewater treatment biosolids to Redwood Landfill, Novato, California, in an amount not to exceed $494,505. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Arnone, Jr., seconded by Board Member Grabill, to waive reading of the text and adopt Consent item 6.1: RESOLUTION NO. 1151 ENTITLED: RESOLUTION OF THE BOARD OF PUBLIC UTILITIES WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE AWARD OF A GENERAL SERVICES AGREEMENT FOR BIOSOLIDS TIPPING FEES WITH REDWOOD LANDFILL, NOVATO, CA. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Board of Public Utilities Regular Meeting Minutes - Final December 7, 2017 Yes: 4 - Chair Galvin III, Board Member Arnone Jr., Board Member Grabill and Board Member Badenfort Absent: 2 - Board Member Dowd and Board Member Watts 6.2 RESOLUTION - BILLING ADJUSTMENT FOR WATER USED FOR FIRE PROTECTION POLICY RECOMMENDATION: It is recommended by the Water Department that the Board of Public Utilities, by resolution, adopt a policy for adjusting customer usage charges for water used to protect properties during the October 2017 fires that would also allow adjustment to any associated sewer usage charges. Attachments: Staff Report Attachment 1 Resolution A motion was made by Board Member Arnone, Jr., seconded by Board Member Grabill, to waive reading of the text and adopt Consent Item 6.2: RESOLUTION NO. 1152 ENTITLED: RESOLUTION OF THE BOARD OF PUBLIC UTILITIES ADOPTING THE BILLING ADJUSTMENT FOR FIRE PROTECTION WATER USE POLICY. The motion carried by the following vote: Yes: 4 - Chair Galvin III, Board Member Arnone Jr., Board Member Grabill and Board Member Badenfort Absent: 2 - Board Member Dowd and Board Member Watts 7. REPORT ITEMS 7.1 REPORT - LETTERS OF INTENT TO NEGOTIATE FOR LOCATION OF AN ORGANICS PROCESSING FACILITY ON CITY OF SANTA ROSA PROPERTY BACKGROUND: The Sonoma County Waste Management Agency ("Agency") is a joint powers authority whose mission is to implement waste diversion programs, a cornerstone of which is composting. The Agency, facing challenges regarding locating a green waste processing facility, issued a Request for Proposals ("RFP") soliciting responses from parties who may be interested in owning and operating a local compost facility. To help support the Agency's initiative, the City provided a letter that was included in the Agency's RFP offering, for City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Board of Public Utilities Regular Meeting Minutes - Final December 7, 2017 potential lease, City owned-land near the Laguna Treatment Plant ("LTP") that could serve as a facility site for respondents to consider. The City then issued its own RFP soliciting responses from parties who may be interested in leasing City property for the implementation of a Compost Facility. RECOMMENDATION: It is recommended by the Water Department that Board, by motion, approve issuing Letters of Intent to Negotiate to BioMRF Technologies, Inc., Sacyr Environment USA, LLC, StormFisher Ltd and Hitachi Zosen Inova USA LLC, and Renewable Sonoma, LLC for use of City-owned property adjacent to the Laguna Treatment Plant for the implementation of an organics processing facility. Attachments: Staff Report Attachment 1 Attachment 2 Attachment 3 Presentation (added 12/6/2017) A motion was made by Board Member Arnone, Jr., seconded by Board Member Badenfort to approve issuing Letters of Intent to Negotiate to BioMRF Technologies, Inc., Sacyr Environment USA, LLC, StormFisher Ltd and Hitachi Zosen Inova USA LLC, and Renewable Sonoma, LLC for use of City-owned property adjacent to the Laguna Treatment Plant for the implementation of an organics processing facility. The motion carried by the following vote: Yes: 4 - Chair Galvin III, Board Member Arnone Jr., Board Member Grabill and Board Member Badenfort Absent: 2 - Board Member Dowd and Board Member Watts 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION / ACTION) - NONE. 11. SUBCOMMITTEE REPORTS NONE. 12. BOARD MEMBER REPORTS City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Board of Public Utilities Regular Meeting Minutes - Final December 7, 2017 NONE. 13. DIRECTORS REPORTS Ben Horenstein, Director provided an update on Department activities. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:14 p.m. The next regular scheduled meeting of the Board of Public Utilities will be held on Thursday, January 4, 2018, at 1:30 p.m. in the Council Chamber, City Hall, 100 Santa Rosa Avenue, Santa Rosa. /s/ ______________________ Daniel J. Galvin III, Chairman /s/ ___________________________ Gina Perez, Recording Secretary