Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, January 4, 2018 1:30 PM 1:30 PM (Mayor's Conference Room - Room 10) 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at 1:31 p.m. Present 5 - Chair Daniel Galvin III, Board Member William Arnone Jr., Board Member Richard Dowd, Board Member Mary Watts, and Board Member Lisa Badenfort Absent 1 - Board Member Christopher Grabill 2. STATEMENTS OF ABSENTION BY BOARD MEMBERS No statements of abstention were made. 3. STUDY SESSION - NONE. 4. MINUTES APPROVAL - NONE. 5. STAFF BRIEFINGS 5.1 FIRE RECOVERY ACTIVITIES Staff will provide an update on the recovery efforts affecting operations, storm water containment and debris clean up, ongoing damage assessments, and financial implications. Presenter: Bennett Horenstein, Director 6. CONSENT ITEMS 6.1 MOTION - SUBCONTRACTOR SUBSTITUTION - SEISMIC UPGRADES AND IMPROVEMENTS PHASE 4 - R3, R6, R7 & R12B AND VARIOUS OTHER SITE IMPROVEMENTS - S1, S2, R6 & R12A RECOMMENDATION: It is recommended by the Departments of Water and Transportation and Public Works that the Board of Public Utilities, by motion, approve a subcontractor substitution request by the prime contractor Paso Robles Tank-Brown Minneapolis Tank, Inc. (PRT), City of Santa Rosa Regular Meeting Minutes Page 2 of 4 Board of Public Utilities Regular Meeting Minutes - Final January 4, 2018 replacing subcontractor TRB Coating & Construction of Paso Robles, California, with West Coast Industrial Coating of Hemet, California. Attachments: Staff Report Attachment 1 Attachment 2 A motion was made by Board Member Dowd, seconded by Board Member Watts, to waive reading of the text and adopt Consent Item 6.1. The motion carried by the following vote: Yes: 5 - Chair Galvin III, Board Member Arnone Jr., Board Member Dowd, Board Member Watts and Board Member Badenfort Absent: 1 - Board Member Grabill 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS Ms. Carrillo from JP Morgan introduced herself as the local representative for the government banking division and noted she may be attending future meetings. 9. REFERRALS 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION / ACTION) 10.1 MONTHLY RATE REVENUE AND CIP BID AWARD REPORT - OCTOBER 2017 - Provided for information. Attachments: Memorandum This item was received and filed. 10.2 MONTHLY RATE REVENUE AND CIP BID AWARD REPORT - NOVEMBER 2017 - Provided for information. Attachments: Memorandum This item was received and filed. 11. SUBCOMMITTEE REPORTS Chair Galvin reported that Board Member Badenfort has been appointed to serve on the Budget Review Subcommittee with continuing members Arnone and Dowd. He further noted that once a 7th member is appointed to the Board, adjustments to the City of Santa Rosa Regular Meeting Minutes Page 3 of 4 Board of Public Utilities Regular Meeting Minutes - Final January 4, 2018 subcommittees may occur. 12. BOARD MEMBER REPORTS NONE. 13. DIRECTORS REPORTS Bennett Horenstein, Director provided an update on Department activities. 14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION IN THE MAYOR'S CONFERENCE ROOM Chair Galvin announced the closed session item and the Board adjourned to closed session. 14.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 1225 Fulton Rd., Santa Rosa, CA - APN: 034-460-032 Agency Negotiator: Jill Scott, Right-of-Way Agent Negotiating Parties: Thanksgiving Lutheran Church Under Negotiations: Price and terms of payment. 15. ADJOURNMENT TO OPEN SESSION IN THE MAYOR'S CONFERENCE ROOM AND ANNOUNCEMENT OF CLOSED SESSION ACTION, IF ANY. The Board adjourned to open session at 2:40 p.m. Assistant City Attorney Molly Dillon reported that the Board provided direction to the property negotiator for Item 14.1. 16. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:42 p.m. The next regularly scheduled meeting of the Board of Public Utilities will be held on Thursday, January 18, 2018, at 1:30 p.m. in the Council Chamber, City Hall, 100 Santa Rosa Avenue, Santa Rosa. City of Santa Rosa Regular Meeting Minutes Page 4 of 4 Board of Public Utilities Regular Meeting Minutes - Final January 4, 2018 /S/ ______________________ Daniel J. Galvin III, Chairman /S/ ___________________________ Gina Perez, Recording Secretary